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Regular Meeting
Tuesday, July 11, 2017
6:00 pm - Lockwood Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Correspondence
3. District reports
  1. Facilities Report
  2. Superintendent’s Report
4. Trustee reports
  1. Negotiations Update – Para-professionals (7/26), Teachers (7/17-20)
  2. SD #2 High School Trustee Update
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of June 13th Meeting
    2. Approve Bills and Wages for June 2017
  2. Policy Updates
    a. Recommended Changes – One Reading – 8100
    b. New Policy – Second Reading – 2150, 3413F1, 3413F2, 5220
  3. Approve Revised Contract with AWARE for Early Head Start
  4. Set Date for Budget Meeting
6. Adjourn

NEXT REGULAR MEETING IS AUGUST 8th, 2017 AT 6:00 PM
BOARD GOAL SETTING – JULY 31st, 2017 AT 5:00

Superintendent's Agenda Report - Action Items

3. Items for Action

  1. Consent Agenda
    1. Approve Minutes of June 13th Meeting
    2. Approve Bills and Wages for June 2017
    Items 1 and 2 can be approved with one motion and vote. Any trustee can pull an item from the consent agenda at any meeting if they want to discuss that item further. I recommend that we approve the consent agenda.

  2. Policy Updates
    This is a continuation of the policy revisions we started last month as a result of the 2017
    Montana Legislature and the transition from NCLB to ESSA at the federal level.
    1. Recommended Changes – One Reading – 8100
      We tabled this policy to get clarification on the three options listed in the final paragraph of page one and continued on to the top of page two. I spoke with Joe Brott at MTSBA, he advised that we adopt the policy with all three options. This allows the district and the
      Department of Health and Human Services to negotiate the best option for each situation that should arise.
    2. New Policy – Second Reading – 2150, 3413F1, 3413F2, 5220
      This is the second and final reading of these five recommendations.

  3. Approve Revised Contract with AWARE for Early Head Start
    After meeting with AWARE officials I recommend that we revise the utility fee in this contract from $500 to $250 per month. We are not sure what this actual cost will be as the building has not been in use since we purchased it, so we originally estimated high. This amount can be changed after one year if the actual costs are significantly different. Based on the funding they have for facilities, they were going to have to increase the cost for parents at the $500/month cost.

  4. Set Date for Budget Meeting
    We need to set a final budget meeting date. The budget has to be adopted prior to August 20th. Our August meeting falls on the earliest date possible, August 8th. If this is too far out to be sure of calendars, you could table this item and set the budget meeting date on the 8th.

Meeting Minutes

CALL TO ORDER - 6:00 pm

Chair Tim Sather called the Regular Meeting of the Board of Trustees to order at 6:00 p.m. by leading those present in the Pledge of Allegiance. The following trustees and officers were present: Trustees Tim Sather, Scott Kiekover, Kat Luhman, Jana Lind, Sylvia Noble, Joe Borgstrom, Pamela Ask, Special Services Coordinator Don Christman and District Clerk Laurie Noonkester. Superintendent Tobin Novasio was absent.

HD 56 Representative Susanne Vinton, Dan Carter with ExxonMobil and Evelyn Pyburn with the Yellowstone County News were in attendance.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. Visitors wishing to record this meeting electronically may do so providing the recording does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be turned off. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Public Comment: None were submitted.

Correspondence: None received.

DISTRICT REPORTS
  1. Facilities- Manager Marc Dearing had nothing further to add to his written report. Sprinklers are all working for the first time this year.
  2. Superintendent- Special Services Coordinator Don Christman reviewed Superintendent Tobin Novasio’s written report. Noting the stars preschool grant has been submitted and for less than the maximum allowed. Business Manager Laurie Noonkester provided preliminary figures for possible fund transfers. Mr. Christman provided information on the ABA classroom.
TRUSTEE REPORTS
  1. Negotiations Update- Vice Chair Kat Pfau noted the next meeting with the LPA is scheduled for July, 26th at 5:00 and the Consensus Bargaining Training with the LEA is scheduled for July 17-20th.
  2. SD2 Trustee Update- SD2 High School Trustee Gordon Klasna provided quick comments regarding the early out schedule for next year, the work being schedule to address a Masters Facilities Plan and Business Partnerships which will be used for paying the salary for a Career and Technology Director.
ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approval of the June 13th Meeting Minutes
  2. Approval of June 2017 Bills and Wages

Chair Tim Sather asked if there were any objections to the consent agenda items as presented. Hearing none, the above agenda items were approved as presented.

B. Policy Updates

Special Services Director Don Christman recommended the Trustees approve the updates to the policies as provided in the electronic board packet.

  1. Recommended Changes – One Reading
    1. 8100 Transportation
  2. New Policy – Second Reading
    2. 2150 Suicide Awareness & Prevention, 3413F1 Medical Exemption Form, 3413F2 Affidavit of Exemption on Religious Grounds, 5220 Prohibition of Aiding Sexual Abuse

Trustee Kat Pfau moved to accept Policy 8100 for the 1st reading. Sylvia Noble seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, and Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

Trustee Joe Borgstrom moved to accept Policy 2150, 3413F1, 3413F2, and 5220 for the 2nd reading. Pam Ask seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, and Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

C. AWARE Contract Revision-Early Head Start

Special Services Director Don Christman noted it has been recommended the Trustees revise the utility fee of the AWARE rental agreement to $250.00 per month.

Trustee Janna Lind moved to revise the utility fee to $250.00 in the contract with AWARE. Kat Pfau seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, and Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

D. Set Date for Budget Meeting

Business Manger/District Clerk Laurie Noonkester explained it is unlikely to have everything prepared by the August regular meeting for the budget. The deadline for adoption is Friday, August 19th as the 20th falls on Sunday.

Tuesday, August 15, 2017 at 6:00 p.m. the Trustees will conduct a Special Meeting to review and adopt the 2017-18 Budget and Trustee Financial Report.

ADJOURN

The next Regular Meeting will be on Tuesday, August 8, 2017, at 6:00 p.m. in the Lockwood School District Board Room.

Trustee Janna Lind moved to adjourn the meeting at 6:41 p.m. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, and Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.


___________________________ Tim Sather, Chairperson

___________________________ Laurie Noonkester, District Clerk

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