Lockwood Lion Logo


Lockwood Schools - School Board Minutes

Back to Lockwood Home | Back to School Board Home | Back to Meetings


View Meeting Minutes Below the Agenda

Regular Meeting
Tuesday, June 13, 2017
6:00 pm - Lockwood Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Recognition of Retiring Employee – Marcella Murfitt
  3. Student Recognition – PTA Movie Night
  4. Correspondence – Rep. Vinton, OPI
  5. PTA Report
3. District reports
  1. Facilities Report
  2. Superintendent’s Report
4. Trustee reports
  1. Report on MTSBA Delegate Assembly
  2. Negotiations Update
  3. SD #2 High School Trustee Update
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of May 9th and 25th Meetings
    2. Approve Bills and Wages for May 2017
  2. High School Expansion Request
  3. Resolution to Transfer Funds
  4. Resolution to Dispose of Property
  5. Approve Property and Liability Insurance Contract
  6. Approve MTSBA Membership
  7. Approve ACE Membership
  8. Approve MREA Membership
  9. Approve Contract with Yellowstone Boys and Girls Ranch for CSCT Services
  10. Policy Updates
    a. Required Changes – One Reading – 2333, 3110, 3121, 3125, 3125F, 3210, 5120, 5420,
    7225, 8205, 8210
    b. Recommended Changes – First Reading – 1531, 3300, 4330F, 5010, 8100
    c. New Policy – First Reading – 2150, 3413F1, 3413F2, 5220, 5420F
    d. Delete Policy – 4600
  11. Approve Out of District Students
  12. Approve Superintendent Contract
  13. Set Plans for Goal Setting Work Session
  14. Approve Intent to Apply for STARS Preschool Grant

6. Adjourn

NEXT REGULAR MEETING IS JULY 11th, 2017 AT 6:00 PM

Superintendent's Agenda Report - Action Items

3. Items for Action

  1. Consent Agenda
    1. Approve Minutes of May 9th and 25th Meetings
    2. Approve Bills and Wages for May 2017
      Items 1 and 2 can be approved with one motion and vote. Any trustee can pull an item from the consent agenda at any meeting if they want to discuss that item further. I recommend that we approve the consent agenda.

  2. High School Expansion Request
    Chad Hanson is the Chair of the Lockwood Education Committee. He will be approaching the
    board on behalf of that group to ask that we put expansion into grades 9-12 on the ballot this fall.

  3. Resolution to Transfer Funds
    I recommend that the trustees adopt a resolution to transfer a maximum of $50,000 from the Transportation Fund to the Flexibility Fund and what other monies are available in the appropriate budgets to the Building Reserve Fund in order to address school safety and security. We have included draft resolutions on these two items .

  4. Resolution to Dispose of Property
    I have attached a resolution to dispose of obsolete equipment as required by law. I have added language that will allow us to advertise annually and dispose of items quarterly. If this works well, this is likely how we will move forward in future years.

  5. Approve Property and Liability Insurance Contract
    I recommend that we renew our contract with the Montana Schools Group Insurance Authority (MSGIA) to provide our property and liability insurance. This includes a significant increase of $6,512. This increase is primarily due to claims related to the unfair labor practice filed by the paraprofessional union.

  6. Approve MTSBA Membership
    I recommend that we remain members of the Montana School Boards Association. This year’s dues are $6,717.90.

  7. Approve ACE Membership
    I recommend that we remain members of the Alliance for Curriculum Enhancement. The yearly dues are $4,323.

  8. Approve MREA Membership
    I recommend that we remain members of the Montana Rural Education Association. This year’s dues are $2,175.

  9. Approve Contract with Yellowstone Boys and Girls Ranch for CSCT Services
    I recommend that we renew our contract with the Yellowstone Boys and Girls Ranch to provide Comprehensive School and Community Treatment Services (CSCT) for our students.

  10. Policy Updates
    There are numerous policy changes that I am recommending stemming from the 2017 legislative session, the transition from No Child Left Behind to the Every Student Succeeds Act and a change in guidance from the US Department of Education. I will have detailed information on each change available.
    a. Required Changes – One Reading – 2333, 3110, 3121, 3125, 3125F, 3210, 5120, 5420, 7225, 8205, 8210
    b. Recommended Changes – First Reading – 1531, 3300, 4330F, 5010, 8100
    c. New Policy – First Reading – 2150, 3413F1, 3413F2, 5220, 5420F d. Delete Policy – 4600

  11. Approve Out of District Students
    I recommend that we accept students BS(K) and JC(4th) as out of district students for the 17-18 school year.

  12. Approve Superintendent Contract
    Trustees extended my contract in January, but we have not worked out contract details for next year.

  13. Set Plans for Goal Setting Work Session
    Every July we have a board work session to update and revise the board’s goals. Additionally, I will not be at the regular July meeting due to advocacy efforts in Washington DC.

  14. Approve Intent to Apply for STARS Preschool Grant
    I recommend that the board support Lockwood Schools applying for the STARS Preschool Grant.

Meeting Minutes

CALL TO ORDER - 6:00 pm

Chair Tim Sather called the Regular Meeting of the Board of Trustees to order at 6:00 p.m. by leading those present in the Pledge of Allegiance. The following trustees and officers were present: Trustees Tim Sather, Scott Kiekover, Kat Pfau, Pamela Ask, Janna Lind, and Sylvia Noble, Superintendent Tobin Novasio and Technology Coordinator Darlene Hess who will be taking minutes for the meeting. Trustee Joe Borgstrom and District Clerk Laurie Noonkester were absent.

Evelyn Pyburn with the Yellowstone County News and Dan Carter with ExxonMobil were in attendance.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. Visitors wishing to record this meeting electronically may do so providing the recording does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be turned off. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Public Comment: None were submitted.

Student Recognition:
Mrs. Fox recognized 2 5th grade students for being helpful at the PTA movie night.
Students were not in attendance.

Retirement: Superintendent Novasio recognized Marcella Murfett for all her work and was sorry to lose her to retirement. Mrs. Fox said that Marcella’s help was invaluable in the lunchroom and was sorry to lose her as well. Refreshments were offered in her honor to attendees.

Correspondence: None

DISTRICT REPORTS
  1. Facilities- Manager Marc Dearing had nothing to add to his written report, but when asked how the sprinklers were working responded that they were still waiting on parts for sprinkler system.

  2. Superintendent- Superintendent Tobin Novasio reviewed points of his written report and added that Superintendent Novasio and Mr. Christman attended a webinar on the Jason Learning program and were impressed with what they saw and would like to look a little deeper into the project.
TRUSTEE REPORTS
  1. MTSBA Delegate Assembly- Tim reported that it was low key and most of the talk was asking him when Lockwood was getting a new high school
  2. Negotiations Update- Next meeting with Paras is June 21st at 5:00 p.m. During the last meeting much of the language was worked out July 17, 18 and 19 Mike Redburn will be on campus to start teacher negotiations training. Board was asked to attend if they could.
  3. SD2 Trustee Update- SD2 High School Trustee Gordon Klasna provided comments regarding – reorganizing board, talk of why the mill levy failed, SD#2 is starting a suicide prevent program and Gordon is taking advantage of a PLC training that they are providing.

ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approval of the May 9th and May 25th Meeting Minutes
  2. Approval of May 2017 Bills and Wages

Chair Tim Sather asked if there were any objections to the consent agenda items as presented. Hearing none, the above agenda items were approved as presented.

B. High School Expansion Request

Chad Hanson, Chairman of the Lockwood Education Committee requested the Trustees put forth the K-12 expansion issue to the voter of Lockwood with a fall election.

Discussion was held.

Trustee Kat Pfau moved to call for an election in the fall to expand the district to grades K-12 as requested. Trustee Pam Ask seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Pam Ask, Sylvia Noble, and Janna Lind voted yes; the motion passed unanimously.

C. Resolution to Transfer Funds

Superintendent Novasio recommended that the trustees adopt a resolution to transfer a maximum of $50,000 from the Transportation Fund to the Flexibility Fund and what other monies are available in the appropriate budgets to the Building Reserve Fund in order to address school safety and security. The board packet information included draft resolutions on these two items.

Trustee Kat Pfau made a motion to adopt a resolution to transfer a maximum of $50,000 from the Transportation Fund to the Flexibility Fund, authorized by MCA 20-9-208, to improve the efficiency of spending within the district for purposes of proper maintenance and operation of the school programs. Sylvia Noble seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Pam Ask, Sylvia Noble, and Janna Lind voted yes; the motion passed unanimously.

Trustee Janna Lind made a motion to transfer budgeted or non-budgeted excess to go to building reserve safety items second by Scott Kiekover.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Pam Ask, Sylvia Noble, and Janna Lind voted yes; the motion passed unanimously.

D. Resolution to Dispose of Property

Superintendent Novasio explained the resolution would allow the district to advertise annually and dispose of property on a quarterly basis.

Trustee Sylvia Noble made the motion to adopt the resolution to dispose of property as presented. Kat Pfau seconded the motion.

Pfau, Scott Kiekover, Pam Ask, Sylvia Noble, and Janna Lind voted yes; the motion passed unanimously.

E. Approve Property and Liability Insurance Contract

Superintendent Novasio noted the renewal from MSGIA Property and Liability Insurance reflects a $6,512 increase over last year’s proposal due primarily to the unfair labor practice brought against the district from the Lockwood Paraprofessionals Union.

Trustee Scott Kiekover moved to approve renewal proposal as presented. Janna Lind seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Pam Ask, Sylvia Noble, and Jana Lind voted yes; the motion passed unanimously.

F. Approve MTSBA Membership

Superintendent Novasio recommended the Board of Trustees approve the $6,717.90 membership in the Montana School Boards Association (MTSBA) for the 2017-18 school year.

Trustee Kat Pfau made the motion to approve the MTSBA membership for the 2017-18 school year as recommended. Pam Ask seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Pam Ask, Sylvia Noble, and Janna Lind voted yes; the motion passed unanimously.

G. Approve ACE Membership

Superintendent Novasio recommended the Board of Trustees approve the membership in the Alliance for Curriculum Enhancement (ACE) for the 2017-18 school year. Mr. Novasio explained the purpose of the program noting the cost is $4,323 in yearly dues.

Trustee Scott Kiekover made the motion to approve the ACE membership for the 2017-18 school year as recommended. Sylvia Noble seconded the motion.

Discussion was held.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Pam Ask, Sylvia Noble, and Janna Lind voted yes; the motion passed unanimously.

H. Approve MREA Membership

Superintendent Novasio recommended the Board of Trustees approve the membership in the Montana Rural Education Association (MREA) for the 2017-18 school year. Mr. Novasio noted the cost of membership is $2,175.00.

Trustee Sylvia Noble made the motion to approve the MREA membership for the 2016-17 school year as recommended. Pam Ask seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, Sylvia Noble voted yes; the motion passed unanimously.

I. Approve Contract with YBGR for CSCT Services

Superintendent Novasio recommended the Board of Trustees extend the contract with Yellowstone Boys and Girls Ranch to provide CSCT services to students for the 2017-18 school year.

Trustee Scott Kiekover made the motion to approve the YBGR contract to provide CSCT services for the 2017-18 school year as recommended. Sylvia Noble seconded the motion.

Discussion was held.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, Sylvia Noble voted yes; the motion passed unanimously.

J. Policy Updates

Superintendent Novasio recommended the Trustees approve the updates to the policies as provided in the electronic board packet.

  1. Required Changes - One Reading
    1. 2333 Participation is Commencement Exercises, 3110 Entrance,
      Placement & Transfer, 3121 Enrollment & Attendance, 3125, 3215F
      Education of Homeless Children, 3210 Equal Education,
      Nondiscrimination and Sex Equity, 5120 Hiring Process & Criteria,
      5420 Paraprofessionals, 8205 Meal Charges, 8210 Procurement Policy
      for School Food Purchases
  2. Recommended Changes – First Reading
    1. 1531 Trustee Expenses, 3300 Suspension & Expulsion, 4330F School
      Facilities/Grounds Use, 5010 Equal Employment Opportunity & Non
      Discrimination, 8100 Transportation
  3. New Policy – First Reading
    1. 2150 Suicide Awareness & Prevention, 3413F1 Medical Exemption
      Form, 3413F2 Affidavit of Exemption on Religious Grounds, 5220
      Prohibition of Aiding Sexual Abuse, 5420F ESSA Qualification
      Notification Form
  4. Delete Policy
    1. 4600 No Child Left Behind

Trustee Scott Kiekover moved to accept Policies 2333, 3110, 3121, 3125, 3215F, 3210, 5120,
5420, 8205, 8210 as presented. Janna Lind seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, and Sylvia Noble voted
yes; the motion passed unanimously.

Trustee Pam Ask moved to accept Policy 1531, 3300, 4330F, 5010 for the 1st reading and table
policy 8100 at this time. Kat Pfau seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, and Sylvia Noble voted
yes; the motion passed unanimously.

Trustee Sylvia Noble moved to accept Policy 2150, 3413F1, 3413F2, 5220 and 5420F for the 1st
reading. Janna Lind seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, and Sylvia Noble voted
yes; the motion passed unanimously.

Trustee Scott Kiekover moved to delete Policy 4600 as recommended. Kat Pfau seconded the
motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, and Sylvia Noble voted
yes; the motion passed unanimously.

K. Approve Out of District Students

Superintendent Novasio noted the Principals have compiled a list of students they recommend for acceptance for the 2017-18 school year.

Trustee Kat Pfau moved to approve out of district students as listed for the 2017-18 school year as recommended. Sylvia Noble seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, and Sylvia Noble voted yes; the motion passed unanimously.

L. Approve Superintendent Contract

Chair Tim Sather explained Mr. Novasio’s contract was approved in January but the details were not set at that time.

Discussion was held.

Trustee Scott Kiekover moved to approve a $5,050 wage increase to Mr. Novasio’s contract for the 2017-18 school year. Kat Pfau seconded the motion.

Discussion was held.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, and Pam Ask, voted yes; Sylvia Noble voted nay. The motion passed.

M. Set Plans for Goal Setting/Work Session

Chair Sather noted the Trustees have discussed conducting an informal summer work session to focus on goal setting.

Discussion was held.

Monday, July 31, 2017 at 5:00 p.m. the Trustees will conduct a Summer Work Session with the agenda to be created and distributed.

N. Approve Intent to Apply for STARS Preschool Grant

Superintendent Novasio recommended the Trustees support the application to apply for the STARS Preschool Grant.

Discussion was held.

Trustee Kat Pfau moved to approve the application for the STARS Preschool Grant as recommended. Pam Ask seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, and Sylvia Noble voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, July 11, 2017, at 6:00 p.m. in the Lockwood School District Board Room.

Trustee Kat Pfau moved to adjourn the meeting at 8:59 p.m. Sylvia Noble seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Janna Lind, Pam Ask, and Sylvia Noble voted yes; the motion passed unanimously.


___________________________ Tim Sather, Chairperson

___________________________ Laurie Noonkester, District Clerk

Lockwood Lion

Lockwood Schools

Legendary Education,
    Lasting Foundation,
         Limitless Future!


BellVisit the Lockwood Board Room minisite for all the board meeting information.