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Regular Meeting
Tuesday, May 9, 2017
6:00 pm - Lockwood Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognition – Special Olympics
  3. Correspondence - – MQEC Membership
  4. PTA Report
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Curriculum/GT Report
  4. Elementary Principal's Report
  5. Middle School Principal's Report
  6. Superintendent’s Report
4. Trustee reports
  1. Legislative Update
  2. Negotiations Update
  3. SD #2 High School Trustee Update
  4. MTSBA Training Opportunities -
5. Items for Action
  1. Consent Agenda Part 1
    1. Approve Minutes of April 11th Meeting
    2. Approve Bills and Wages for April 2017
  2. Canvas Levy Election Results
  3. Election of Trustees by Acclimation

    REORGANIZATION OF THE BOARD   ***Oath of Office for New Trustees***
        Recognition of appreciation for Teresa Strobe


  4. Election of Officers
  5. Interview Trustee Candidates
  6. Appointment of Trustees ***Oath of Office for New Trustees***
  7. Appointment of the Clerk to the Board
  8. Appointment of Authorized Representatives
  9. Appointment of Activities Fund Custodian
  10. Hire Certified Staff
  11. Approve Middle School Student Handbook
  12. Set 2017-18 Lunch Prices
  13. Policy Update – Policy 5120
  14. Approve Out of District Students
  15. Approve Non-Union Classified Salaries
  16. Offer Contracts to Classified Staff for 2016-17
  17. Approve Administration/Management Salaries
  18. Approve Summer Volleyball Camp

6. Adjourn

NEXT REGULAR MEETING IS JUNE 13th, 2017 AT 6:00 PM

Superintendent's Agenda Report - Action Items

3. Items for Action

  1. Consent Agenda
    All of the items 1-4 can be approved with one motion and vote. Any trustee can pull an item from the consent agenda at any meeting if they want to discuss that item further. I recommend that we approve the consent agenda.
    1. Approve Minutes of April 11th Meeting
    2. Approve Bills and Wages for April 2017
      Items 1 and 2 can be approved with one motion and vote; these are items that reflect last month’s business and should be approved by the current trustees. Any trustee can pull an item from the consent agenda at any meeting if they want to discuss that item further. I recommend that we approve the consent agenda.

  2. Canvas Levy Election Results
    As of the final count our levy failed by 13 votes. I spoke with the Election Office today and there were 27 rejected ballots that need to have signatures or some other follow through. Their office sends out letters and tries to contact these voters, but I do not anticipate there being enough of a swing to change the results. If we get within .5%, this may trigger a recount.

  3. Election of Trustees by Acclimation
    Pamela Ask, Janna Lind and Kat Pfau have been elected by acclimation to one, three and two-year terms respectively.

    REORGANIZATION OF THE BOARD   ***Oath of Office for New Trustees***
        Recognition of appreciation for Teresa Strobe


    Pamela, Janna and Kat will take the oath of office administered by Laurie Noonkester after we recognize Teresa for her service.

  4. Election of Officers
    The Board will need to elect a Chair and Vice-Chair.

  5. Interview Trustee Candidates
    We have two candidates for two open board positions. I will have questions available if trustees want to interview the candidates.

  6. Appointment of Trustees
    The seated trustees will need to appoint trustees to the two open board seats for oneyear terms. The appointed trustees will take the oath of office administered by Laurie Noonkester.

  7. Appointment of the Clerk to the Board
    I recommend that Laurie Noonkester be appointed as the Clerk of the Board.

  8. Appointment of Authorized Representatives
    I recommend that Laurie Noonkester and I be designated to serve as the District’s Authorized Representatives at the Board’s discretion.

  9. Appointment of Activities Fund Custodian
    I recommend that Melissa Kittelmann be appointed as the District’s Activities Fund Custodian.

  10. Hire Certified Staff
    I recommend that we offer teaching contracts to Jaclyn Tobin (Elementary) and Ashley Koss (family and Consumer Science) pending background check results. I also recommend that we designate Tony Derrig as the Middle School Dean of Students and Activities Director; we will offer him an administrative contract at his current salary plus 20 additional contracted days at his day rate and the AD stipend. He will retain his tenure and receive the same benefits he is currently getting. I also request approval of a $300 stipend for Nikki Wolff to assist with facilitating the June Curriculum Workdays.

  11. Approve Middle School Student Handbook
    Mr. Klasna and Mr. Kinsey will present next year’s Middle School Handbook for approval.

  12. Set 2017-18 Lunch Prices
    Based on federal reimbursement guidelines we need to increase our lunch prices slightly. My recommendation is to increase them by $.05 to $2.80 in the Elementary and $2.90 in the Middle School.

  13. Policy Update – Policy 5120
    The Montana Department of Public Health and Human Services repealed section 37.1 14.1010 of ARM. This is the rule that required school employees to be tested for tuberculosis (TB). It has been determined that school employees are at low risk for TB and the CDC has put out guidance not to test low risk groups. Changing this policy removes this requirement from our hiring process allowing it to move faster.

  14. Approve Out of District Students
    I have attached a list of students that the Principals have recommended for acceptance as out of district students for next school year. Additionally, I recommend that TD (5) and LP (6) be allowed to finish this school year.

  15. Approve Non-Union Classified Salaries
    I recommend a $.15/hr increase for all hourly employees that are not covered by a Collectively Bargained Agreement with the exception of Marc Dearing and Vanessa Spint, for whom I recommend an increase of $.50/hour. This will be a total impact of about $36,000 on our budget.

  16. Offer Contracts to Classified Staff for 2016-17
    I recommend that the Board offer contracts to the attached list of employees. Para salaries and benefits are still based on the current agreement due to status quo being in effect while we negotiate. Additionally I recommend that we hire Sarah Schug as a new Para-professional working in the ABA room. Sarah has previously been a substitute.

  17. Approve Administration/Management Salaries
    I recommend a salary of $71,000 for both Jen Fox and Kelly Kinsey. I recommend a salary of $78,000 for Don Christman. I recommend a 1.25% increase for Gordon Klasna, and Darlene Hess. Laurie Noonkester has asked to not take a raise but would opt to have the same days off that the teaching staff does during the school year.

  18. Approve Summer Volleyball Camp
    I recommend that the Board approve RanDee Ochinero’s use of our facilities for a Lockwood volleyball camp this summer.

Meeting Minutes

CALL TO ORDER - 6:00 pm

Chair Tim Sather called the Regular Meeting of the Board of Trustees to order at 6:00 p.m. by leading those present in the Pledge of Allegiance. The following trustees and officers were present: Trustees Tim Sather, Scott Kiekover, Joe Borgstrom, Kat Pfau, Pamela Ask, Teresa Stroebe, Sylvia Noble, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustees Teresa Stroebe and Joe Borgstrom arrived late but before action items on the agenda were heard.

HD 56 Representative Susanne Vinton and Dan Carter with ExxonMobil were in attendance.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. Visitors wishing to record this meeting electronically may do so providing the recording does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be turned off. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Public Comment: None were submitted.

Student Recognition: Special Olympics Lockwood teacher and area representative Sygrid Noyd prepared a slideshow highlighting the athletes and the events they competed in.

Correspondence: Thank you cards were passed around for review. MQEC sent a letter inviting the district to become members of the collation.

PTA Report: President Whitney DiFronzo provided an update on events and noted the incoming board members.

DISTRICT REPORTS
  1. Facilities- Manager Marc Dearing submitted a written report and added an update on the Sturdevant Gymnasium LED lighting upgrade.
  2. Technology- Coordinator Darlene Hess had nothing further to add to her written report.
  3. Curriculum/GT Report- Curriculum Coordinator Cindy Gopp had nothing further to add to her written report. She commented upon the business skills the students are learning while working on the key chain fundraising project.
  4. Elementary- K-5 Assistant Principal Jenny Fox had nothing further to add to her written report. Kindergarten Roundup will be held this Thursday and Friday.
  5. Middle School- Principal Gordon Klasna had nothing further to add to his written report. He did note the plan to offer 8th graders an algebra class to provide them an added boost during their transition to high school Freshman.
  6. Superintendent- Superintendent Tobin Novasio reviewed points of his written report adding good news was recently received from the Yellowstone County Sheriff Office that Deputy Skillen will be assigned to Lockwood for the next 3 years, PAX training has to be scaled back due to the overwhelming response and Consensus Bargaining Training will be held during the week of July 18-21. Mr. Novasio further commented he recommends the Building Reserve permissive levy as allowed by SB307 be used in light of the failed General Fund levy. Mr. Novasio continued that AWARE is requesting the use of the Yurian house for their program and suggested a special meeting be called for, in order to formally hire staff to fill the open positions in the middle school. In other news, Mr. Novasio noted the property liability insurance premium will increase by $6,800 mostly due to the claims from the unfair labor practice filed by the Paraprofessional Union.
TRUSTEE REPORTS

Trustee Susanne Vinton note

  1. Legislative Update- HD 56 Representative Susanne Vinton provided a legislative update noting how very disappointing the failed infrastructure bill was. This would have provided significant funding for Lockwood. As a member of the State Education Committee, she was also disappointed that most funding the committee put forth failed as well, but is anxious to see if perhaps the outcome may be different in the next session should the state budget recover. In other funding news, Mrs. Vinton saw failed bills to fund special needs students, fund charter school as well as vouchers for school choice. She is certain the issues will be brought back to the legislature for continued discussion.
    Representative Vinton reported she is excited about the passage of SB139 that allows for the community of Lockwood to decide if they would like a local high school.
    Senator Lew Jones’ SB307 passed, allowing flexibility to local school boards in assessing a permissive levy for building maintenance. She sees this bill as a positive in light of the many failed school funding bills.
    Mrs. Vinton fielded questions regarding federal mandates for charter schools or voucher systems. Trustee Teresa Stroebe thanked Mrs. Vinton for her wonderful representation she provided to the community.
    Superintendent Novasio spoke to the shift in funding for schools that will be shouldered by the local taxpayer due to the state budget shortfall.

  2. Negotiations Update- Next meeting May 30th. With the trustees meeting at 5:30.

  3. SD2 Trustee Update- SD2 High School Trustee Gordon Klasna provided quick comments regarding hiring a CTE director, Superintendent Terry Bouck’s contract was extended for an additional year and the communication needs of the district will be addressed by using SB307 funding. Mr. Klasna concluded his report with levy results discussion.

  4. MTSBA Training Opportunities- ay 22 Spring Workshops were noted. -
ITEMS FOR ACTION

By the consensus of the Board Agenda Item R was moved to be heard after Item J

A. Consent Agenda Items

  1. Approval of the April 11th Meeting Minutes
  2. Approval of April 2017 Bills and Wages
  3. Hire Substitutes
  4. Hire Classified Staff

Chair Tim Sather asked if there were any objections to the consent agenda items as presented. Hearing none, the above agenda items were approved as presented.

B. Canvas Levy Election Results

Superintendent Novasio commented that it was extremely disappointing that the levy election was defeated by 14 votes. The voter tally results were 878 for and 892 against.

Trustee Kat Pfau moved to accept the General Fund Mill Levy Results as presented. Pam Ask seconded the motion.

Pam Ask commended Superintendent Novasio on the stellar information put forth during the election.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Joe Borgstrom, Pam Ask, Sylvia Noble, and Teresa Stroebe voted yes; the motion passed unanimously.

C. Election of Trustees by Acclimation

(One-3 Year Term, One-2 Year Term, One-1Year Term Trustee Election was cancelled and candidates elected by acclamation pursuant to MCA 20-3-13)

Trustee Seated by Election Acclamation for 3 Year Term
Janna Lind
Trustee Seated by Election Acclamation for 2 Year Term
Katherine (Kat) Pfau
Trustee Seated by Election Acclamation for 1 Year Term
Pamela Ask

Trustee Joe Borgstrom moved to accept the Election by Acclamation results as presented. Scott Kiekover seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Joe Borgstrom, Pam Ask, Sylvia Noble, and Teresa Stroebe voted yes; the motion passed unanimously.

REORGANIZATION OF THE BOARD

Notary Public for the State of Montana and District Clerk, Laurie Noonkester, administered the Oath of Office to Trustees Janna Lind, Katherine (Kat) Pfau and Pamela Ask. Certificate of Election of Trustee documents will be presented for signatures at the conclusion of the meeting.

Newly elected and duly sworn in, Janna Lind was installed as the newest member of the Lockwood School District 26 Board of Trustees. Outgoing Trustees Teresa Stroebe, Joe Borgstrom and Sylvia Noble vacated their seats. Former Trustee Teresa Stroebe was given a resounding thank you for her service as Lockwood School District Trustee and presented with a thank you gift from the district.

D. Election of Officers

Election of Officers began with Trustee Kat Pfau nominating Tim Sather as Board Chair. Chair Sather called for additional nominations three times. Hearing no other nominations Trustee Tim Sather was appointed Board Chairman by acclimation.

Trustee Tim Sather nominated Kat Luhman as Board Vice-Chair. Tim Sather called for additional nominations three times. Hearing no other nominations Trustee Kat Luhman was appointed as Vice-Chair by acclamation.

E. Interview of Trustee Candidates

Chair Sather noted that Trustees Sylvia Noble and Joe Borgstrom did not file for re-election to their seats but have submitted letters of interest for appointment to the Lockwood Board of Trustees.

Trustee Janna Lind made the motion to appoint Joe Borgstrom and Sylvia Noble to the Lockwood Board of Trustees until the next school election. Kat Pfau seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, voted yes; the motion passed unanimously.

F. Appointment of Trustees

Notary Public for the State of Montana and District Clerk, Laurie Noonkester, administered the Oath of Office to Trustees Sylvia Noble and Joe Borgstrom. Certificate of Trustee Appointment documents will be presented for signatures at the conclusion of the meeting.

Newly appointed and duly sworn in, Sylvia Noble and Joe Borgstrom were installed as members of the Lockwood School District 26 Board of Trustees

G. Appointment of the Clerk to the Board

Superintendent Tobin Novasio recommended that Laurie Noonkester be re-appointed as Board Clerk.

Trustee Kat Pfau made the motion to appoint Laurie Noonkester as Clerk of the Board. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

H. Appointment of Authorized Representatives

Trustee Kat Pfau moved to re-appoint Superintendent Tobin Novasio and District Clerk Laurie Noonkester as authorized representatives for the district. Janna Lind seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

I. Appointment of Activities Fund Custodian

Trustee Kat Pfau made the motion to appoint Melissa Kittelmann as Activities Fund Custodian. Pam Ask seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

J. Hire Certified Staff

Superintendent Novasio recommended teaching contracts be offered to Jaclyn Tobin (Elementary) and Ashley Koss (family and Consumer Science) pending the return of a successful background check results. He further recommended Tony Derrig be hired as the Middle School Dean of Students and Activities Director; with an administrative contract at his current salary plus 20 additional contracted days at his daily pay rate in addition to the AD stipend. Mr. Derrig would retain his tenure and receive the same benefits he is currently receiving. In addition, Mr. Novaso is requesting the approval of a $300 stipend for Nikki Wolff to assist with facilitating the June Curriculum Workdays.

Discussion was held.

Trustee Sylvia Noble made the motion to hire Jaclyn Tobin and Ashley Koss as recommended pending successful back ground checks. Pam Ask seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

Trustee Joe Borgstrom made the motion to hire Tony Derrig as the Middle School Dean of Students/Activities Director as recommended. Sylvia Noble seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

Trustee Janna Lind made the motion to pay Nikki Wolff a $300.00 stipend for June Curriculum Workdays as recommended. Kat Pfau seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

Item R was heard before K as approved by the trustees.

K. Approve Middle School Student Handbook

Middle School Principals Gordon Klasna presented the 2017-18 Student Handbook for approval, noting the table of contents is incorrect. Mr. Klasna highlighted the areas that were changed.

Trustee Scott Kiekover moved to approve the Middle School Student Handbook as edited. Joe Borgstrom seconded the motion.

Discussion was held.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

L. Set 2017-18 Lunch Prices

Superintendent Novasio informed the Trustees that based upon federal reimbursement guidelines the district needs to increase lunch prices slightly. He is recommending an increase of $.05 to $2.75 in the Elementary and $2.90 in the Middle School.

Trustee Kat Pfau moved to raise the lunch prices as recommended. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

M. Policy Update- Policy 5120

Superintendent Novasio recommended the Trustees update the policy language as Montana Department of Public Health and Human Services repealed section 37.1 14.1010 of ARM. This repeal applies to the rule that required school employees to be tested for tuberculosis (TB). It has been determined that school employees are at low risk for TB and the CDC has put out guidance not to test low risk groups. Changing this policy removes this requirement from our hiring process allowing faster potential employee placement.

Trustee Joe Borgstrom moved to accept the update to Policy 5120 as recommended. Janna Lind seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

N. Approve Out of District Students

Superintendent Novasio noted the Principals of each building have compiled a list of students they recommend for acceptance for the 2017-18 school year. Additionally, Mr. Novasio recommends students TD (5) and LP (6) be allowed to finish the current school year.

Trustee Kat Pfau moved to approve out of district students as listed for the 2016-17 school year as recommended. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

Trustee Scott Kiekover moved to approve out of district students a TD (5) and LP (6) be allowed to finish the current school year as recommended. Sylvia Noble seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

O. Approve Non-Union Classified Salaries

Superintendent Novasio recommends a $.15/hr increase for all hourly employees that are not covered by a Collectively Bargained Agreement with the exception of Marc Dearing and Vanessa Spint, for whom he recommended an increase of $.50/hour. This will be a total impact of about $36,000 on our budget.

Trustee Scott Kiekover moved to approve the Classified Staff hourly rate of pay increase as recommended. Kat Pfau seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

P. Offer Contracts to Classified Staff for 2016-17

Superintendent Novasio recommended the Board offer contracts to the attached list of employees, noting that Para salaries and benefits are still based on the current agreement due to status quo being in effect while negotiations are being held. Additionally, he recommended Sarah Schug be hired as a new Para-professional working in the ABA room. Ms. Schug has previously been a substitute for the district.

Trustee Sylvia Noble moved to rehire the Classified Staff as listed. Janna Lind seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

Trustee Sylvia Noble moved to hire Shara Schug as a Para-Professional for the 2017-18 school year. Kat Pfau seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

Q. Approve Administration/Management Salaries

Superintendent Novasio recommended a salary of $71,000 for both Jen Fox and Kelly Kinsey, a salary of $78,000 for Don Christman and in addition he recommended a 1.25% increase for Gordon Klasna, and Darlene Hess. Laurie Noonkester has asked in lieu of a pay raise she would opt to have the same days off that the teaching staff does during the school year.

Discussion was held.

Trustee Sylvia Noble moved to approve Administration/Management Salaries pay increases as recommended and approve the certified days off during the school year to Business Manager Laurie Noonkester. Janna Lind seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

R. Approve Summer Volleyball Camp

Superintendent Novasio recommends that the Board approve RanDee Ochinero’s use of our facilities for a Lockwood volleyball camp this summer. Ms. Ochinero explained the program and the skill taught during the camp. Fees will be $50.00 which will be put towards their tournament fees and t-shirts. All coaches will be acting on a volunteer basis.

Trustee Sylvia Noble moved to approve RanDee Ochinero’s use of the Lockwood facilities for a summer volleyball camp. Scott Kiekover seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, June 13, 2017, at 6:00 p.m. in the Lockwood School District Board Room.

Trustee Pam Ask moved to adjourn the meeting at 8:04 p.m. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Kat Pfau, Scott Kiekover, Jana Lind, Pam Ask, Sylvia Noble and Joe Borgstrom voted yes; the motion passed unanimously.


___________________________ Tim Sather, Chairperson

___________________________ Laurie Noonkester, District Clerk

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