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Regular Meeting
Tuesday, April 11, 2017
6:00 pm - Lockwood Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to Order
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognition - Lions’ Lair Video, Two Roads Project
  3. Staff Report - School Wide Management Team
  4. PTA Report
  5. Correspondence
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal Report
  4. Middle School Principal Report
  5. Superintendent’s Report
4. Trustee reports
  1. SD2 Trustee Update
  2. Legislative Report
  3. MTSBA Training Opportunities
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of March 14th Meetings
    2. Approve Bills and Wages for March 2017
  2. Offer Certified Contracts for 2017-18
  3. Permissive Funds Resolution
  4. Approve K-5 Handbook
  5. Cancel Trustee Election
  6. Discuss Negotiations Team
  7. Approve Out of District Students

6. Adjourn

NEXT REGULAR MEETING IS MAY 9th, 2016 AT 6:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    Both items can be approved with one motion and vote. Any trustee can pull an item from the consent agenda at any meeting if they want to discuss that item further. I recommend that we approve the consent agenda.
    1. Approve Minutes of March 14th Meetings
    2. Approve Bills and Wages for March 2017

  2. Offer Certified Contracts for 2017-18
    I have attached a list of tenured staff and a list of non-tenured staff to be offered contracts for the next academic year. I recommend that the Board approve the attached lists with a separate motion for each list.

  3. Permissive Funds Resolution
    I recommend that the trustees approve the attached resolution. This resolution is the result of Senate Bill 307. There has been much discussion of said bill through MTSBA; I have included a copy of the Grey Bill that has Lance Melton’s notes on it. This bill authorizes a permissive Building Reserve fund for an amount equal to our enrolment times $100 plus $15,000 per district. This would be in excess of $125,000 per year or just over 5 mills for us. There will be a partial state match in future years. The political exchange for this budgetary flexibility is that districts have to publish preliminary estimates of potential changes to any permissive levies. Laurie and I have serious concerns about this requirement as we are putting very preliminary information out there to our taxpayers; we are over four months from having a budget adopted by trustees and don’t even know what our taxable value is yet. There is a possibility that I may recommend levying this Building Reserve if we are unable to pass our General Fund levy this spring. We would then begin building this fund up to address our roofs. Passing this resolution gives us the ability to make those decisions at a later date.

  4. Approve K-5 Handbook
    Mr. Bowman and Mrs. Fox have submitted this Handbook for your approval. They will be available to answer any questions.

  5. Cancel Trustee Election
    I recommend that the Board cancel the trustee election. We have five open seats and only three candidates. The three candidates that filed will be accepted by acclimation, the other two seats will have to be appointed by the trustees. I have included the notification letter from the county letting us know we can cancel the election.

  6. Discuss Negotiations Team
    The Paraprofessional Association canceled the original negotiations date. We have tentatively agreed to meet on the 19th at 6:30. Trustees Borgstrom and Noble were put on this team, but did not file for the open Board seats. I’m assuming that this was an oversight and that both trustees plan on reapplying for their seats and are willing to stay on the negotiations team, but I want to confirm this. If not, we will need to reassign trustees to this committee that is why I’m placing this on the agenda as an action item.

  7. Approve Out of District Students
    I recommend that the Board approve EM (K), CP (3rd) and JP (6th) to finish the current school year as non-resident students.

Meeting Minutes

CALL TO ORDER - 6:00 pm

Chair Tim Sather called the Regular Meeting of the Board of Trustees to order at 6:00 p.m. by leading those present in the Pledge of Allegiance. The following trustees and officers were present: Trustees Susanne Vinton, Scott Kiekover, Joe Borgstrom, Kat Luhman, Susanne Vinton, Michelle Gomez, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Don Reed was absent.

Evelyn Pyburn with the Yellowstone County News was in attendance.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. Visitors wishing to record this meeting electronically may do so providing the recording does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be turned off. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Public Comment: None were submitted.

Chairman Tim Sather recognized Middle School Principal Gordon Klasna as being named the 2017 Montana Association of Secondary School Principals of the year. Congratulations Mr. Klasna!

Student Recognition: Third Grade AP teacher, Tammy Biggins explained her students created, edited and narrated a playground safety video for the new Lions Lair 2.0. The video is featured on the school website as well as being played throughout the Primary and Intermediate buildings. The group played the video for the Trustees and audience. The Trustees commented they are very impressed with the quality, information and effort the students put into their project. The students were presented with DQ gift cards in appreciation for presenting at tonight’s meeting.

Middle School Teacher Tony Derrig introduced the Trustees to the Two Roads Project which is a community service program for middle school students. The school representatives present are Grant Rickard, Eva Rickard and Autumn Harris. The students explained the fundraising aspect they are required to meet and the process of selecting the project for community service. The group decided upon sending large care packages to military servicemen and women. They were able to distribute twelve large care packages worth approximately $50.00 each. The Trustees congratulated the students and gave them DQ gift cards in appreciation for presenting at tonight’s meeting.

Staff Report- School wide Management Teams: K-5 Team Chair Rob DiGiallonardo presented the goals and skill sets the group seeks in an effort to reward the students within the Pawsitive recognition program. The team displayed pictures of some of the students who have received the awards during a recent assembly.

Middle School Team: Tony Derrig noted the MS team has a different function than the primary grades as they look into improvements for a safe secure and positive learning environment for all students. The group uses surveys, ICU and Discipline handbook as guidelines during the year to ensure their goal. Mr. Derrig noted the biggest project for the group in the ICU study group in which has tracked 10,437 assignments completed by the students while in ICU. The students will be awarded with a Pride Day celebration. Middle School Principal Gordon Klasna explained the Blitz program that is used to gather targeted students for the ICU program.

PTA Report: Sue Robertson provided an update on upcoming events. May 12th will be Family Movie Night, with events scheduled for Teacher Appreciation week and there are outside groups coming to see the Lions Lair 2.0 as an example for their communities.

Correspondence: OPI accreditation reported the District has achieved regular or full accreditation.

DISTRICT REPORTS
  1. Facilities- Manager Marc Dearing had nothing further to add to his written report. He did comment on the cafeteria roof leak that was repaired.

  2. Technology- Coordinator Darlene Hess had nothing further to add to written report but gave the Trustees samples of the chrome books she will be replacing their iPads with.

  3. Elementary- K-5 Assistant Principal Jenny Fox had nothing further to add to her written report.

  4. Middle School- Principal Gordon Klasna had nothing further to add to his written report. He noted the results from the Staff My Voice Survey which he views as his report card.

  5. Superintendent- Superintendent Tobin Novasio reviewed points of his written report adding the letters of resignations from Mr. Bowman and how privileged he has been to be able to work with such a fine man and mentor. Mr. Novasio commented the annual MCEL will be rotating host cities from Billings to Missoula which will prohibit staff attendance at the Missoula conference and require the District to be creative in seeking training opportunities. Mr. Novasio noted he has met with Mike Redburn in regard to consensus bargaining training. Mr. Redburn’s contract will award the district an extra day which may be used to help facilitate community meetings in regard to the high school issue. Mr. Novasio commented further, SB139 has been sent to the Governor’s desk for signing as of yesterday, the Educator for the Day event is scheduled for next Friday but with only one RSVP it may be cancelled and the community mill levy meeting held last night was well attended.
    Chair Sather asked if there has been student interest expressed for a wrestling program. Mr. Klasna noted there has not been asked of the student body. Discussion was held on putting out a survey to the students to see if there is sufficient interest in wrestling.
TRUSTEE REPORTS
  1. SD2 Trustee Update- SD2 High School Trustee Gordon Klasna provided quick comments thanking the Trustees for their dedication and allowing him to work with the best educated board in the State. He mentioned mental health outreach, construction math and AP classes that have moved to the Career Center and the permissive levy resolution that was passed at the last board meeting. Mr. Klasna commented upon the plans to expand the dual credit program.

  2. Legislative Report- Mr. Novasio commented that overall the legislative session has been a win for school districts but hard for tax payers.

  3. MTSBA Training Opportunities- June 9th Leadership Symposium and May 22 Spring Workshops were noted.
ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approval of the March 14th Meeting Minutes
  2. Approval of March 2017 Bills and Wages

Chair Tim Sather asked if there were any objections to the consent agenda items as presented. Hearing none, the above agenda items were approved as presented.

B. Offer Certified Contracts for 2017-18

Superintendent Novasio recommended the Trustees renew the 2017-18 school year contracts for those listed.

Trustee Kat Luhman moved to offer certified contract to those listed as non-tenured certified staff as recommended. Teresa Stroebe seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Sylvia Noble, and Teresa Stroebe voted yes; the motion passed unanimously.

Trustee Scott Kiekover moved to offer certified contract to those listed as tenured certified staff as recommended. Sylvia Noble seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Sylvia Noble, and Teresa Stroebe voted yes; the motion passed unanimously.

C. Permissive Funds Resolution

Superintendent Novasio recommended the Trustee approve the resolution as presented. Mr. Novasio explained the SB307 which authorizes a permissive Building Reserve fund for an amount equal to our enrolment times $100 plus $15,000 per district. This would be in excess of $125,000 per year or just over 5 mills for us. There will be a partial state match in future years. The political exchange for this budgetary flexibility is that districts have to publish preliminary estimates of potential changes to any permissive levies.
Mr. Novasio noted that both he and Business Manager Laurie Noonkester have serious concerns about this requirement as we are putting very preliminary information out there to our taxpayers; are over four months from having a budget adopted by trustees and don’t even know what the taxable value is yet. Mr. Novasio noted there is a possibility he may recommend levying the Building Reserve if we are unable to pass the General Fund levy this spring, this would allow the district to begin building the fund up to address roofing issues. The passage of this resolution would give the district the ability to make those decisions at a later date.

Discussion was held.

Trustee Teresa Stroebe moved approve the resolution as presented. Kat Luhman seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Sylvia Noble, and Teresa Stroebe voted yes; the motion passed unanimously.

D. Approve K-5 Handbook

K-5 Assistant Principal Jenny Fox presented the handbook noting there are just minor changes.

Discussion was held.

Trustee Sylvia Noble moved to approve the K-5 Handbook as presented. Kat Luhman seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Sylvia Noble, and Teresa Stroebe voted yes; the motion passed unanimously.

E. Cancel Trustee Election

Chair Sather called for a motion to cancel the May 2rd, 2017 Trustee Election by acclimation.

Trustee Scott Kiekover made the motion to cancel the May 2rd, 2016 Trustee Election by acclimation. Teresa Stroebe seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Sylvia Noble, and Teresa Stroebe voted yes; the motion passed unanimously.

F. Discuss Negotiations Team

Superintendent Novasio explained the Paraprofessional Association canceled the original negotiations date set but have tentatively scheduled a meeting for the 19th at 6:30. Mr. Novasio noted the schedule may not work because Trustees Joe Borgstrom and Sylvia Noble were selected for the negotiations team, but did not file for the open Board seats. Mr. Novasio continued he is assuming that this was an oversight and that both trustees plan on reapplying for their seats and are willing to stay on the negotiations team, but he needs a confirmation If not, the Trustees will need to reassign trustees to this committee.

Discussion was held and the meeting and committee will stay as stated.

G. Approve Out of District Students

Superintendent Novasio recommended Students EM (K), CP (3rd) and JP (6th) be allowed to finish the current school year as non-resident students.

Trustee Scott Kiekover moved to approve out of district students EM, CP and JP for the remainder of the school year as recommended. Teresa Stroebe seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Sylvia Noble, and Teresa Stroebe voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, May 9, 2017, at 6:00 p.m. in the Lockwood School District Board Room.

Trustee Kat Luhman moved to adjourn the meeting at 7:50 p.m. Teresa Stroebe seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Sylvia Noble, and Teresa Stroebe voted yes; the motion passed unanimously.


___________________________ Tim Sather, Chairperson

___________________________ Laurie Noonkester, District Clerk

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