Meeting Agenda

Meeting Date: October 13, 2015
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognition - Tailey Leatherberry, One Class at a Time Award
  3. Correspondence
    1. MTSBA Golden Gavel Award
    2. Bus Route – Morin
    3. MTSBA Thank You
    4. OPI – Food Service Notification
  4. PTA Report – Lion's Lair Presentation – David Hill, Jennie Sumrell, Taggart Castleton
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
4. Trustee reports
  1. Negotiations Update
  2. MCEL Information
  3. SD #2 High School Trustee Update

5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of September 8th Meeting
    2. Approve Bills and Wages for September 2015
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches
  2. Policy Updates – Third and Final Reading
    1. 3100 Student Enrolment, 3100P Student Enrolment, 5321 Blackout Days
  3. Policy Updates – Revisions
    1. 1111 Election, 3121P Enrollment and Attendance Records, 3226 Bullying-Harassment-
      Intimidation-Hazing, 3310 Student Discipline, 3413 Student Immunization, 4332 Conduct on School Property, 8301 District Safety
  4. Mill Levy Discussion

6. Adjourn

NEXT REGULAR MEETING IS NOVEMBER 10th, 2015 AT 6:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of September 8th Meeting
    2. Approve Bills and Wages for September 2015
    3. Hire Substitutes
      I recommend that the attached list of substitutes be approved.
    4. Hire Classified Staff
      There are no recommendations at this time but we may have an addition prior to the
      meeting.
    5. Hire Coaches
      I recommend that Cinda Paynter be offered a contract for 8th Grade Girls’ Basketball and
      Peyton Spencer offered a contract for 7th Grade Girls’ Basketball.

  2. Policy Updates – Third and Final Reading
    1. 3100 Student Enrolment, 3100P Student Enrolment, 5321 Blackout Days
      I recommend that the Board approve the final reading of these three policies. 3100 and
      3100P allow us to enroll four year old students that meet the included requirements and
      5321 makes blackout days apply to all staff members that are not part of a bargaining unit.

  3. Policy Updates – Revisions
    1. 1111 Election, 3121P Enrollment and Attendance Records, 3226 Bullying-
      Harassment-Intimidation-Hazing, 3310 Student Discipline, 3413 Student Immunization, 4332 Conduct on School Property, 8301 District Safety. Each of these changes, with the exception of 4332, is required due to changes in law during the last legislative session. This will be the only reading of these revisions. I have included the Policy Notes with more details on the changes.

  4. Mill Levy Discussion
    I believe that we need to continue this discussion. Our enrollment is down 45 students
    from this same time last year. Thanks to increased property values, we are levying 14
    mills less this year than last year on individual taxpayers. This is approximately the same
    amount as 2010-11 and less than any year prior to that dating back to at least 2002-03.

    Our health insurance rates have increased by an average of 8.5% over the past five years.
    This year we are paying over $1.2M for Health Insurance; this means an anticipated
    increase of just over $100,000 in this area.

    Our teachers will receive a 3% increase on the base salary next year and we are still in
    negotiations with the Para-professional union regarding both salary and benefits. Keep in
    mind that about 80% of our Para salaries are currently not budgeted in our ongoing budget
    but rather out of non-guaranteed monies in the Flex Fund.

    One mill has a value of $23,366 this budget year. The highest amount that we could ask
    voters for is approximately $290,000 or just over 12 mills.
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Meeting Minutes

SPECIAL SESSION CALL TO ORDER - 6:00 pm

Chair Susanne Vinton called the Regular Meeting of the Board of Trustees to order at 6:00 p.m.
by leading those present in the Pledge of Allegiance. The following trustees and officers were
present: Trustees Tim Sather, Vicki Krause, Don Reed, Joe Borgstrom, Kat Luhman, Susanne
Vinton, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Scott
Kiekover was absent.

Evelyn Pyburn with Yellowstone County News and Dan Carter with ExxonMobil were in
attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

Superintendent Tobin Novasio requested that an out of district attendance item be added as Item
L on the Agenda due to it being so late in the school year. The Trustees agreed to hear the item.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

There were no Public Comment requests submitted.

Student Recognition: 8th Grade Student Tailey Leatherberry submitted a KTVQ2 One Class at a
Time Grant and was awarded $300.00 for the gifted and talented program. The Trustees extended
their appreciation for her efforts in winning the cash award for her school.

Correspondence: MTSBA congratulatory notice of the Trustees once again completing the
requirements for the Golden Gavel Award. Morin School District granting permission to extend a
district bus route into their district, MTSBA thank you letters and OPI food service notification
were noted and reviewed.

PTA: Sue Robertson introduced Taggart Castleton, David Hill and Jennie Sumrell with
GameTime. Mr. Hill congratulated the Board and provided recognition of the wonderful work the
PTA has done on the Lion's Lair 2.0 project. He further provided a quick overview of the
proposed playground. Ms. Sumrell noted the playground will qualify for 2 national recognized
display sites as an all inclusive model for playgrounds. Safety guidelines for the proposed zip line
were discussed as well as maintenance procedures once the playground is built. Sue Robertson
reported approximately $130,000 has been raised so far and she has received notice area
businesses intend to continue fundraising efforts specifically for maintenance costs.

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman had nothing further to add to his written report
    but fielded questions regarding the fading exterior paint on the Middle School.
    Mr. Guzman excused himself to attend the Lions Lair 2.0 GameTime presentation.

  2. Technology - Coordinator Darlene Hess had nothing further to add her written
    report.

  3. Elementary Principal - K-5 Principal Mike Bowman reviewed the Pre-K program
    data noting the advancement of the students who have attended the program as
    they enter Kindergarten and beyond. Mr. Bowman concluded with the data
    showing where children who started 3 years ago began and where they currently
    test during the 15-16 school year. He noted the Kindergarten Readiness program
    will expand ability to offer the services to more students and he has received many
    calls of interest from the public. Mr. Bowman fielded questions regarding points
    of his report.

  4. Middle School Principal – MS Principal Gordon Klasna was absent from the
    meeting but did submit a written report which Superintendent Novasio reviewed
    for the Trustees. The District hosted Cross Country meet was discussed and the
    positive feedback was appreciated.

  5. Superintendent - Superintendent Tobin Novasio reviewed points of his written
    report. Mr. Novasio reported as of 10:00 this morning there are 23 students who
    do not meet the state immunization requirements and the district will be sending
    those students home next Monday morning who are not in compliance. Middle
    School Breakfast in the Classroom issues and possible solutions were discussed.
    Mr. Novasio explained the Coal Board Grant process and the reasoning and
    strategy behind the withdrawal of the district grant application and provided a
    reminder of the work session meeting with the K-12 expansion group on Friday.
    Mr. Novasio concluded his report overview with attendance data.

TRUSTEE REPORTS

Negotiations: Trustee Kat Luhman reported the Negotiations Committee met with the LPA and
their Union Representative, Scott McCullough. The next meeting was tentatively scheduled for
October 19th at 6:30 p.m. but scheduling conflicts between all parties may push this meeting into
November.

MCEL Information: All Trustees should be in attendance on Thursday morning at 7:45 for the
Golden Gavel Presentation and the MSGIA membership meeting breakfast on Friday at 7:30 a.m.
SD #2 High School Trustee Update: Superintendent Novasio reported he firmly believes SD#2
will force Lockwood students to Skyview as a result of the redistricting process if the Lockwood
community does not voice their concerns. Redistricting Committee Representative Jen Wagner
reported she came away from the first meeting feeling the majority of the committee does not
understand Lockwood and also that 3 of the 4 subcommittees viewed Lockwood as a threat to the
process. Trustee Joe Borgstrom suggested the committee be invited to Lockwood for a meeting
session. Mrs. Wagner stated if we could get Matt Cropper to agree it would be great, but is
unsure it will happen. Trustee Kat Luhman suggested a flyer with Lockwood facts be created to
educate the committee and public regarding the history behind Lockwood. Mrs. Wagner stated
the majority of the redistricting committee is open to ideas but are simply not educated on the
facts regarding Lockwood. Lengthy discussion was held on how to provide factual information to
educate the public. The Trustees thanked Mrs. Wagner for her work on the committee and
reminded those in attendance about the Lockwood Community meeting on Thursday in the
Middle school commons and the Redistricting Committee meeting on Thursday, October 22 at
the Lincoln Center.

ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approve Minutes of September 8th, 2015 Meeting Minutes
  2. September 2015 Bills and Wages
  3. Hire Substitutes
  4. Hire Classified Staff
  5. Hire Coaches with the addition of Shane Corpening 6th grade basketball coach.

Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.

B. Policy 3100- Student Enrollment, 3100P Student Enrollment and 5321- Blackout
Days- Third and Final Reading

Discussion was held.

Trustee Joe Borgstrom made the motion to accept policies 3100, 3100P and 5321 for the third
and final reading. Don Reed seconded the motion.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Joe Borgstrom, Don Reed and Susanne Vinton
voted yes; the motion passed unanimously.

C. Policy Updates – Revisions
1111 Election, 3121P Student Enrollment and Attendance Records, 3226
Bullying-Harassment-Intimidation-Hazing, 3310 Student Discipline, 3413 Student
Immunization, 4332 Conduct on School Property, 8301 District Safety

Superintendent Novasio recommended the policies be revised as stated.

Trustee Don Reed moved to approve the revisions to Policy 1111, 3121P, 3226, 3310, 3413,
4332 and 8301 as recommended. Joe Borgstrom seconded the motion.

Superintendent Novasio reviewed the recommended revisions due to law changes as the result of
the last legislative session. Discussion was held.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Joe Borgstrom, Don Reed and Susanne Vinton
voted yes; the motion passed unanimously.

D. Mill Levy Discussion

Superintendent Novasio apprised the Board of Trustees of the current enrollment changes and
other financial reasons for the possibility of presenting a mill levy election. He explained with the
enrollment decreases the district has experienced, the budget would decrease approximately
$250,000 combined with the historical yearly increase of $100,000 for health insurance this
would create a significant budget shortfall. Mr. Novasio explained levy limits would allow a
maximum levy of $290,000 and further explained because of taxable value increases the
$290,000 mill levy would not increase taxes as compared to last year mills. When asked why the
district is experiencing a decrease in enrollment, Mr. Novasio commented the decrease in
enrollment of 45 ANB is a result of the slowdown in the Bakken oil fields, the majority of those
students who left were not long term community members.

Lengthy discussion on the possible mill levy election was held.

ADJOURN

The next Regular Meeting will be on Tuesday, November 10, 2015, at 6:00 p.m. in the Lockwood School District Board Room.

Trustee Kat Luhman moved to adjourn the meeting at 8:28 p.m. Tim Sather seconded the motion.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and Susanne Vinton
voted yes; the motion passed unanimously.


___________________________                ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk

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