Meeting Agenda

Meeting Date: September 8, 2015
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. PTA Report
  3. Exxon Mickelson Academy Report
  4. Correspondence
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Curriculum Report
  6. Superintendent's Report
4. Trustee reports
  1. Negotiations Update
  2. MCEL Attendance
  3. SD #2 High School Trustee Update
  4. Set Discussion Items for SD#2 Lunch
  5. Discuss Christmas Luncheon Dates
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of August 11th and 18th Meetings
    2. Approve Bills and Wages for August 2015
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches
  2. Approve Job Descriptions - Maintenance I and II
  3. Policy 5321 Blackout Days - Second Reading
  4. Policy 5221 Work Day - Revision
  5. Appointment of Activities Fund Custodian
  6. Student Disciplinary Hearing - Possible Executive Session

6. Adjourn

NEXT REGULAR MEETING IS OCTOBER 10th, 2014 AT 6:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of August 11th and 18th Meetings
    2. Approve Bills and Wages for August 2015
    3. Hire Substitutes
      I recommend that the attached list of substitutes be approved for the 2015-16 school year.
      All hires are pending a background check.
    4. Hire Classified Staff
      I recommend that we offer para-professional contract to Jessica Tatarka for the 2015-16
      school year. I recommend that we hire Richard Ontiveros as a custodian for the 2015-16
      school year. All hires are pending a background check; the custodian position also requires
      a pre-employment physical.
    5. Hire Coaches
      I recommend that we offer coaching contracts to Peyton Spencer (7th Volleyball), Shannon
      O'Brien (8th Volleyball) and Alicia Simms (6th Girls' Basketball). All hires are pending a
      background check.

  2. Approve Job Descriptions - Maintenance I and II
    Attached are the updated job descriptions for Maintenance I and II. I ask that the Board
    approve these.

  3. Policy 5321 Blackout Days - Second Reading
    I recommend that the Board approve the second reading of this policy, making blackout days
    apply to classified staff.

  4. Policy 5221 Work Day - Revision
    I recommend that the Board revise this policy to define a part-time worker as anyone that
    works under 30 hours per week.

  5. Appointment of Activities Fund Custodian
    I recommend that Lisa Mosher be appointed as the District's Activities Fund Custodian.

  6. Student Disciplinary Hearing - Possible Executive Session
    Student Disciplinary Hearing - Possible Executive Session
Line

Meeting Minutes

SPECIAL SESSION CALL TO ORDER - 6:00 pm

Chair Susanne Vinton called the Regular Meeting of the Board of Trustees to order at 6:00 p.m.
by leading those present in the Pledge of Allegiance. The following trustees and officers were
present: Trustees Tim Sather, Vicki Krause, Don Reed, Scott Kiekover, Joe Borgstrom, Kat
Luhman, Susanne Vinton, Superintendent Tobin Novasio and District Clerk Laurie Noonkester.

Evelyn Pyburn with Yellowstone County News and Dan Carter with ExxonMobil were in
attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Zach Hunter, the new Lockwood Boys and Girls Club Director, introduced himself to the
Trustees.

Community members Conrad and Teresa Stroebe submitted Public Comment requests and will
address their concerns Trustees during the Trustee Reports section.

PTA: Loree Baasch provided an update on the Golf Tournament proceeds raised during the
event. Ms. Baasch further noted the upcoming events scheduled for the continued fundraising
drive.

ExxonMobil Mickelson Academy: Staff members Greta Hendrickson, Nikki Wolff, and Alissa
Christensen provided a slideshow report of the interesting events they attended and noted the
International Colleges they met during this incredible opportunity while attending the
ExxonMobil Mickelson Academy in Houston, TX.

K-5 Principal Mike Bowman, who also attended the Academy, provided handouts explaining the
teaching models presented at this year's event. The Trustees and Staff thanked ExxonMobil for
their continued sponsorship and the tremendous opportunity the ExxonMobil Mickelson
Academy provides.

Correspondence: Thank you notes were reviewed.

DISTRICT REPORTS
  1. Facilities - Director Rob Guzman had nothing further to add to his written report
    but did explain the "on hold" comments to the summer list of projects.

  2. Technology - Coordinator Darlene Hess had nothing further to add her written
    report. Mrs. Hess did explain some of the upcoming trainings that are scheduled.

  3. Elementary Principal - K-5 Principal Mike Bowman added comments to his report
    noting the counselors are in the process of creating thank you notes to those who
    provided school supplies to the students who were in need. Mr. Bowman fielded
    questions regarding points of his report with Mr. Christman noting breakfast in the
    classroom is reaching close to 100 participants.

  4. Middle School Principal – MS Principal Gordon Klasna had nothing further to add
    to his written report but did note the activities schedule and provided estimates on
    student participation numbers in the various activities. Assistant MS Principal
    Kelly Kinsey explained the Skool Live program which places interactive touch
    screens kiosks in the schools where advertizing is presented. The schools
    participating receive revenue from the program. A video introduction to the
    program which provided answers to frequently asked questions was viewed.
    The Trustees requested information regarding contract length, advertising content
    and age appropriateness be found for further discussion.

  5. Curriculum - Director Cindy Gopp had nothing further to add to her report. Mr.
    Novasio noted with Mrs. Gopp's guidance the district now has it's own Rubicon
    Atlas. It was noted there are approximately 62 students in the Gifted & Talented
    program.

    The Trustees requested an investigation as to the process of adding a school page
    or column in the Yellowstone County Newspaper.

  6. Superintendent - Superintendent Tobin Novasio alerted the Trustees about an
    editorial scheduled to be published in tomorrow's edition of the Billings Gazette
    regarding Lockwood's Breakfast in the Classroom program.

    Mr. Novasio further noted a drop in enrollment this year but he fully expects the
    numbers to increase as the year progresses. He stated, Mr. Christman's grant
    writing efforts have brought in over $20,000 in grant monies this month for
    playgrounds and breakfast in the classroom.

    Resignations and transfers were noted as well as a picture of "Adopt a Lion"
    which is used for obtaining football fee/equipment scholarships.

TRUSTEE REPORTS

Negotiations: Trustee Kat Luhman reported the Negotiations Committee met with the LPA and
their Union Representative, Scott McCullough. The next meeting is scheduled for September
16th at 6:30 p.m.

MCEL Attendance: Trustees confirmed their attendance and reviewed schedules.

SD #2 High School Trustee Update: Trustee Gordon Klasna reported the first meeting of the
redistricting committee will be held on September 10, 2015.

Former SD# HS Trustee and Lockwood community member, Teresa Stroebe, commented that
Cropper GIS (the company hired by SD#2 for the purpose of redistricting students) has provided
erroneous data in the past and is very concerned they will provide incorrect data to the
redistricting committee. Mrs. Stroebe continued with her concerns regarding the statement from
SD#2 that there have been no applicants from Lockwood for the Redistricting Committee seats
but in contradiction to that statement she knows people who have applied but were not selected.
Mrs. Stroebe cautioned Mr. Klasna and the Trustees to view information very carefully.

Superintendent Novasio added that SD#2 Superintendent Terry Bouck was adamant he and the
Cropper GIS would not be making the decisions but rather the committee that has been
assembled would.

Community member, Conrad Stroebe commented 23 out of a 100 students Lockwood Schools
sends to SD#2 dropout of high school, a fact which is extremely distressing. Mr. Stroebe further
commented he is very confident the success of Lockwood Students while attending the local
district is specifically the result of a caring school board who are personally invested in and
works for the good of students. Mr. Stroebe read a letter he had written to the Cropper GIS
requesting Lockwood representation on the committee. Mr. Stroebe extended his appreciation to
the Trustees for all they do for the students and community of Lockwood and requested the
Trustees demand more equitable representation on the SD#2 board.

Mrs. Strobbe continued with her concerns with the lack of proper representation on the SD#2
High School Board of Trustees.

SD #2 Luncheon: Chair Vinton suggested the Trustees draft an agenda of topics they would like
address during the lunch meeting with SD#2 Trustees. Suggestions for the Agenda were;

  1. Adequate representation on the Redistricting Committee
  2. Facilitating Background checks for Lockwood Potential Employees
  3. SB 107 Conversation
  4. Educational Needs for Lockwood Students
  5. Transportation for Activities
  6. Actual Steps to Address Dropout Rates: Native American and Special Needs Students
    specifically.
Lengthy discussion was held on various topics facing Lockwood Students attending SD#2.

Christmas Luncheon Dates: Friday the 11th of December was decided for the annual Trustee
hosted Staff Christmas Luncheon.

ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approval of August 11th and August 18th, 2015 Meeting Minutes
  2. August 2015 Bills and Wages
  3. Hire Substitutes with additions.
  4. Hire Classified Staff
  5. Hire Coaches

Superintendent Novasio noted the addition of Melissa Kittelmann to the listing of Hire Classified
Staff pending the return of successful background checks. Mr. Novasio also provided an updated
list of substitutes to hire.

Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.

B. Approve Job Descriptions- Maintenance I and II

Superintendent Novasio presented the job descriptions for the Maintenance I and II positions.
Discussion was held.

Trustee Don Reed moved to approve the job descriptions as presented. Joe Borgstrom seconded
the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom, Don Reed and
Susanne Vinton voted yes; the motion passed unanimously.

C. Policy 5321- Blackout Days - Second Reading

Discussion was held and revisions to strike the wording "Classified Staff" was requested.

Trustee Joe Borgstrom made the motion to accept policy 5321 as revised for the second reading.
Vicki Krause seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom, Don Reed and
Susanne Vinton voted yes; the motion passed unanimously.

D. Policy 5221- Work Day- Revision

Superintendent Novasio recommended the policy be revised to define part-time workers as
anyone that works under 30 hours per week.

Discussion was held.

Trustee Tim Sather moved to approve the revision to Policy 5221 as recommended. Kat Luhman
seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom, Don Reed and
Susanne Vinton voted yes; the motion passed unanimously.

E. Appointment of Activities Fund Custodian

Superintendent Novasio recommended the Board of Trustees appoint Lisa Mosher as the
Activities Fund Custodian.

Trustee Kat Luhman made the motion to appoint Lisa Mosher as the Activities Fund Custodian.
Joe Borgstrom seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom, Don Reed and
Susanne Vinton voted yes; the motion passed unanimously.

F. Student Disciplinary Hearing- Possible Executive Session

Chair Susanne Vinton called for an Executive Session in order to protect the individual's right to
privacy.

Chair Susanne Vinton opened the meeting to the public and the following action was taken.

Trustee Tim Sather moved to expel student 15-16-02 for the 2015-16 school year and 2016-17
school year. Student 15-16-02 may petition the board for reinstatement for the 2016-17 school
year. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and
Susanne Vinton voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, October 13, 2015, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Don Reed moved to adjourn the meeting at 9:01 p.m. Vicki Krause seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and
Susanne Vinton voted yes; the motion passed unanimously.


___________________________                ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk

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