Meeting Agenda

Meeting Date: August 11, 2015
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. PTA Report
  3. Correspondence
3. District reports
  1. Facilities Report
  2. Superintendent's Report
4. Trustee reports
  1. Negotiations Update
  2. SD #2 High School Trustee Update
  3. Discuss Date for Lunch with SD2 Trustees
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of July 14th Meetings
    2. Approve Bills and Wages for July 2015
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches
  2. Approve 2015-16 Bus Routes
  3. Policy 3100 – Student Enrollment Age Waiver – Second Reading
  4. Policy 5321 – Blackout Days – First Reading
  5. Approve Job Descriptions – School Nurse, Nurse's Aide
  6. Approved Revised Employee Handbook
  7. Approve "Grandfathered" Insurance Coverage
  8. Approve Revised Paraprofessional Handbook
  9. Approve Revised Substitute Handbook
  10. Transfer of P-Card Account
6. Adjourn

NEXT REGULAR MEETING IS SEPTEMBER 8th, 2015 AT 6:00 PM
SPECIAL BUDGETING MEETING AUGUST 18th AT 6:00 – WORK SESSION 5:00

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of July 14th Meeting
    2. Approve Bills and Wages for July 2015
    3. Hire Substitutes
      I recommend that the attached list of substitutes be approved for the 2015-16 school year.
    4. Hire Classified Staff
      I recommend that we offer a contract to Angela Larson for the Nurse's Aide position.
    5. Hire Coaches
      I recommend that we offer contracts to: Jen Rice and Gretta Henrickson to coach crosscountry; Jesse Swanke to coach softball; Cinda Paynter and Sarah Bonner to coach
      volleyball; Q Staton for Marching Band; and Eric Karls to be the Student Council advisor. I
      also recommend that the board approve Eric Carlson, Scotty Owens, Ry Nelson and Blair
      Monson as volunteer assistant football coaches. All positions are subject to background
      checks.

  2. Approve Bus Routes
    I recommend that the board approve the attached bus routes. There will likely be some
    small changes before the school year starts as we are still registering students.

  3. Policy 3100 – Student Enrollment Age Waiver – Second Reading
    Based on our discussion last month, I present this as the second reading of this policy.

  4. Policy 5321 – Blackout Days – First Reading
    This is a proposed first reading of a policy that would extend our blackout day policy to all
    employees not just certified teachers. This would not affect Paras at this time as we are in
    negotiations with them.

  5. Approve Job Descriptions – School Nurse, Nurse's Aide
    I recommend that the board approve the attached job descriptions.

  6. Approved Revised Employee Handbook
    I recommend that the board approve the included updated version of the Employee
    Handbook. Some key changes include adding blackout day language, bringing our fulltime/
    part-time employee definitions in line with the ACA and changing the insurance plan we
    offer to full-time 10 month employees from 80% of the regular single plan premium to the full
    single premium on the high deductible plan.

  7. Approve "Grandfathered" Insurance Coverage
    Due to the change in insurance benefits offered to classified staff in the Employee
    Handbook, I recommend that we continue to offer Bill Ruff the same insurance benefits as a
    full-time, 10-month employee. Bill is our only current employee that will be affected by the
    change to no longer offer insurance to employees that work less than 30 hours per week.

  8. Approve Revised Paraprofessional Handbook
    I recommend that the board approve this updated version of the Paraprofessional
    Handbook. Changes are editorial and due to change in our staffing.

  9. Approve Revised Substitute Handbook
    I recommend that the board approve the updated Substitute Handbook. The main changes
    are the incentives for working more often, including a $1/hour increase for subs that work
    more than 25 days in a school year, and a tutorial on the Aesop system.

  10. Transfer of P-Card Account
    I recommend that the board approve the attached resolution that will transfer our P-card to a
    bank that works with MASBO to provide a rewards program where we will get money back
    on our purchases.
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Meeting Minutes

REGULAR SESSION CALL TO ORDER - 6:00 pm

Chair Susanne Vinton called the Regular Meeting of the Board of Trustees to order at 6:00 p.m.
by leading those present in the Pledge of Allegiance. The following trustees and officers were
present: Trustees Tim Sather, Vicki Krause, Scott Kiekover, Kat Luhman, Susanne Vinton, Joe
Borgstrom, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Don
Reed was absent.

Evelyn Pyburn with Yellowstone County News and Dan Carter with ExxonMobil were in
attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

There were no Public Comment Requests submitted.

PTA: Sue Robertson provided an update on the design concepts of Lion's Lair 2.0. Design plans
were reviewed and the addition of the child's zip line was discussed. Safety issues with this
particular apparatus were discussed in detail. Mrs. Robertson passed around information
regarding the upcoming Fun Run event which is the next scheduled Lion's Lair 2.0 fundraiser.
Mrs. Robertson noted the community access concerns. Chair Susanne Vinton suggested the
possibility of posting availability times that the public can use the playground when school is in
session.

Correspondence: Thank you notes and letters were reviewed.

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman noted the summer projects are wrapping up with
    the sewer tie in almost complete. Mr. Guzman continued detailing various points
    of summer work tasks.


  2. Superintendent - Superintendent Tobin Novasio reviewed points of his written
    report. He reported Don Christman has completed the Coal Board Grant that
    would provide funding to replace the roofs around the campus. Mr. Novasio noted
    it would be helpful if any of the Trustees could attend the Coal Board meeting that
    will be held in Billings. Mr. Novasio further explained the JPT outcome based
    wellness program he would like to implement and how such programs work.
    School Twitter accounts were discussed. Mr. Novasio reported that Ingrid
    Noonkester and Jeanette Alexander have turned in letters of resignations.
    Superintendent Novasio continued with an update on the K-12 expansion issue
    and the plans to reach out to opponents of the issue. Mr. Novasio is seeking
    guidance on two points; the first being would the Trustees be in favor of hiring a
    lobbyist to assist with the K-12 expansion bill during the next legislative session
    and secondly, should the issue be taken back to the MTSBA Delegate Assembly?
    It was a consensus of the Trustees that it is never too early to begin crafting a
    resolution to take to the MTSBA Delegate Assembly next June. Chair Vinton
    suggested starting conversations regarding the K-12 expansion issue with SD #2
    Trustees. Evelyn Pyburn with Yellowstone County News suggested that within
    the next two years the Trustees should reach out to Billings Community groups
    explaining their reasoning behind the K-12 expansion issue in order to get more
    accurate information out and raise awareness.

TRUSTEE REPORTS

Trustee Reports: Trustee Kat Luhman reported that the Negotiations Committee has met again
with the LPA and their Union Representative, Scott McCullough. The next meeting is scheduled
for August 20th at 6:30 p.m.

SD #2 High School Trustee Update: Trustee Gordon Klasna reported he is still waiting for
candidates for the redistricting committee. He has returned from the Class AA Caucus and
reported on some of the issues discussed at the meeting.

The SD #2 Trustees have extended an invitation for a luncheon meeting with the Lockwood
Trustees. It was suggested perhaps SD # 2 could provide a few dates the district Administration
would be available. A date of Thursday the 10th or 17th of September was decided offered for
consideration.

ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approve Minutes of July 14th Meetings
  2. Approve Bills and Wages for July 2015
  3. Hire Substitutes
  4. Hire Classified Staff
  5. Hire Coaches

Superintendent Novasio noted the additions of Doreen Green and Anna Wilkerson as
Paraprofessionals and Daniel Capehart as a Custodian to the listing of Hire Classified Staff
pending the return of successful background checks. Mr. Novasio also provided an updated list of
substitutes to hire, noted the deletion of Eric Carlson as a coach and the addition of Brendan
Nielsen as a volunteer Assistant Football Coach.

Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.

B. Approve 2015-16 Bus Routes

Superintendent Novasio presented and reviewed the updated bus routes for the 2015-16 school
year.

Discussion was held.

Trustee Tim Sather moved to approve the bus routes as presented. Kat Luhman seconded the
motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

C. Policy 3100 and 3100P- Student Enrollment Age Waiver- Second Reading

Trustee Kat Luhman made the motion to accept policy 3100 and 3100P as the second reading.
Vicki Krause seconded the motion.

Discussion was held.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

D. Policy 5321- Blackout Days- First Reading

Superintendent Novasio proposed that the blackout day policy to extend to all district employees.
The policy now only applies to the certified staff.

Discussion was held.

Trustee Joe Borgstrom moved to approve Policy 5321 as the first reading. Scott Kiekover
seconded the motion.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Joe Borgstrom, Scott Kiekover and Susanne
Vinton voted yes; the motion passed unanimously.

E. Approve Job Descriptions

Superintendent Novasio recommended the Board of Trustees approve the job description for the
School Nurse and Nurse's Aide positions.

Trustee Vicki Krause made the motion to approve the School Nurse and Nurse's Aide job
description as presented. Kat Luhman seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

F. Approved Revised Employee Handbook

Superintendent Novasio recommended the board approve the included updated version of the
Employee Handbook. He noted key changes include adding blackout day language, bringing our
fulltime/part-time employee definitions in line with the ACA and changing the insurance plan to
offer full-time 10 month employees from 80% of the regular single plan premium to the full
single premium on the high deductible plan. Mr. Novasio reviewed the changes throughout the
handbook.

Discussion was held.

Trustee Joe Borgstrom made the motion to approve the revisions to the Employee Handbook as
presented. Tim Sather seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

G. Approve "Grandfathered" Insurance Coverage

Superintendent Novasio explained, due to the change in insurance benefits offered to classified
staff in the Employee Handbook, he is recommending the district continue to offer Bill Ruff the
same insurance benefits as a full-time, 10-month employee. Mr. Ruff is our only current
employee who will be affected by the change in no longer offering insurance to employees who
work less than 30 hours per week.

Trustee Vicki Krause made the motion to approve offering grandfather insurance status to Bill
Ruff as recommended. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

H. Approve Revised Paraprofessional Handbook

Superintendent Novasio recommended the board approve the updated version of the
Paraprofessional Handbook noting the changes are editorial and due to change in our staffing.

Discussion was held.

Trustee Joe Borgstrom made the motion to approve the revisions to the Paraprofessional
Handbook as presented. Scott Kiekover seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

I. Approve Revised Guest Teacher & Paraprofessional (Substitute) Handbook

Superintendent Novasio recommended the board approve the updated Substitute Handbook. He
noted the main changes include a $1/hour increase for subs that work more than 25 days in a
school year as an incentive, reimbursement of the cost of background check upon working 5 days
and a tutorial on the Aesop system.

Trustee Kat Luhman made the motion to approve the revisions to the Substitute Handbook as
presented. Vicki Krause seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

J. Transfer of P-Card Account

District Clerk Laurie Noonkester recommended the Trustees allow the transfer of the Wells
Fargo P-Cards to the MASBO P-Card Program.

She explained the history of the current P-card program and if the district transferred to the
MASBO program, all purchase would provide cash back refunds of 1.05%. The cash back return
is calculated on purchases made from April to March of each year. Mrs. Noonkester further
explained the MASBO program has been in existence for quite some time and has a proven
record with currently 99 Montana schools participating.

Trustee Tim Sather made the motion to approve the resolution to authorize the issuance of
individual P-cards the MASBO P-Card System. Joe Borgstrom seconded the motion.
Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

K. Out of District Attendance
(Amended Agenda Item added by consensus of the Board)

Superintendent Novasio recommended that student PB be approved for out of district attendance.

Trustee Kat Luhman made the motion to approve student for out of district attendance for the
2015-16 school year. Scott Kiekover seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

ADJOURN

Trustee Don Reed attended the meeting at this time and explained the Lockwood Planning
Committee hearing on the proposed Ace Hardware Store with the concerns regarding the lack of
storm drainage and sidewalk plans. He reported that a sidewalk will be included in the site plan.
The next Regular Meeting will be on Tuesday, September 8, 2015, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Joe Borgstrom moved to adjourn the meeting at 8:01 p.m. Tim Sather seconded the
motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.


___________________________                ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk

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