Meeting Agenda

Meeting Date: July 14, 2015
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. PTA Report
  3. Correspondence
3. District reports
  1. Facilities Report
  2. Superintendent's Report
4. Trustee reports
  1. Negotiations Update
  2. SD #2 High School Trustee Update
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of June 9th Meetings
    2. Approve Bills and Wages for June 2015
    3. Hire Substitutes
    4. Hire Classified Staff
  2. Approve Board Goals
  3. Revised Salary Matrix – Maintenance I
  4. Hire School Nurse
  5. Discuss Nurse's Aide Position
  6. Hire Secretary
  7. Set School Meal Prices
  8. Revise Job Description – Assistant Technology Coordinator
  9. Revise Assistant Principal Contract
  10. Revise Policy 5333 – Holidays
  11. Discuss Policy 3100/3110 – Student Enrollment Age Waiver
  12. Discuss Possible Scoreboard Donation
  13. Student Disciplinary Hearing – Possible Executive Session
6. Adjourn

NEXT REGULAR MEETING IS AUGUST 11th, 2015 AT 6:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    All of the items 1-4 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of June 9th Meetings
    2. Approve Bills and Wages for June 2015
    3. Hire Substitutes
      I recommend that the attached list of substitutes be approved for the 2015-16 school year.
    4. Hire Classified Staff
      I recommend that we offer teaching contracts to Kelsey Amini and Adora Henderson for the
      2015-16 school year.

  2. Approve Board Goals
    I have attached the updated list of ten goals that were worked on at the June 30th meeting for
    your official approval.

  3. Revised Salary Matrix – Maintenance I
    There was a mistake on the matrix for the Maintenance I position that was approved last month.
    This matrix did not reflect the $.20 raise given to all other employees for next year for 10+ year
    employees. I recommend that the board approve this change and make it retroactive to July 1.

  4. Hire School Nurse
    I recommend that Kristen Bonner be offered an administrative contract for the School Nurse
    position. This will be a 185-day contract at $35,520 and 80% of family health insurance.

  5. Discuss Nurse's Aide Position
    I have included a spreadsheet showing what the school nurse's contract will cost us and some
    different scenarios for the Nurse' Aide position, including different numbers of days and hourly
    rates. This can be compared to the $80,000 that RiverStone Health proposed for the nurse
    position. I would like guidance from the Board as to what we want to offer for an hourly wage,
    how many days per year, and how many hours per day we want to fund this position at.

  6. Hire Secretary
    I will have a recommendation for the board to fill a "floating" secretary position. This person will
    cover breaks and absences for the building secretaries, streamline our purchasing process, serve
    as the special education secretary, and help cover bus radios in the afternoon. We are
    interviewing for this position this week.

  7. Set School Meal Prices
    Based on the USDA pricing requirements, I suggest that we increase our MS lunch rates by five
    cents to $2.80 per lunch. I recommend that we keep all breakfasts and the Elementary lunch at
    the same rates as 2014-15.

  8. Revise Job Description – Assistant Technology Coordinator
    Working with Darlene Hess I have made some minor revisions to the job description for our
    Assistant Technology position. These were minor changes primarily in the qualifications area.

  9. Revise Assistant Principal Contract
    Last month I omitted adding five additional days of personal leave to Kelly Kinse's contract for
    next year. We have phased in this benefit and his contract will now match the other principals'.

  10. Revise Policy 5333 – Holidays
    Based on my conversation with trustees last week, I recommend the attached revision to Policy
    5333. This would mean that we would pay classified staff on observed holidays when the actual
    holiday falls on a weekend. This matches past practice and our budgeting practices.

  11. Discuss Policy 3100/3110 – Student Enrollment Age Waiver
    There has been discussion be the board to look at the possibility of officially enrolling four year
    olds in a Kindergarten Readiness program that would evolve from our current Pre-K program.
    This would theoretically allow us to receive funding for these students. I have included three
    different policies: 1) our current policy, 2) the policy that Evergreen uses for their program and 3)
    MTSBA's recommended draft policy. Please note that the pertinent part of our current policy is
    the same as Evergreen's. I would like guidance from the board as to how to proceed.

  12. Discuss Possible Scoreboard Donation
    Zoe Bible Church has approached me about donating a scoreboard for the football field. This is a
    gift valued at over $5,500 for the school. I would like to place a thank you to them on the sign.
    We have a policy that prohibits allowing advertising that "promotes any religious or political
    organization". I do not consider acknowledging the donation as advertising but I would like
    guidance from the board before moving forward.

  13. Student Disciplinary Hearing – Possible Executive Session
    We will have an expulsion hearing for student 15/16-01 due to a crime that was committed on
    campus this summer. I recommend that this hearing take place in Executive Session.
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Meeting Minutes

REGULAR SESSION CALL TO ORDER - 6:00 pm

Chair Susanne Vinton called the Regular Meeting of the Board of Trustees to order at 6:00 p.m.
by leading those present in the Pledge of Allegiance. The following trustees and officers were
present: Trustees Tim Sather, Vicki Krause, Scott Kiekover, Kat Luhman, Susanne Vinton, Joe
Borgstrom, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Don
Reed was absent through agenda item E. Motions and voting will reflect where Mr. Reed was in
attendance.

Evelyn Pyburn with Yellowstone County News was in attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

There were no Public Comment Requests submitted.

PTA: Loree Baasch reported upon the newly elected and returning officers of the PTA. She
noted upcoming meeting dates, the amount of $109,000.00 raised and upcoming fundraising
events. Ms. Baasch further noted the organization has received questions regarding the public
access to the Lion's Lair namely concerns the school may restrict public access hours.

Superintendent Novasio clarified, use will not be restricted by the school but motion sensor lights
and school parking will be used to provide added security for patrons.

Correspondence: No Board correspondence was received this month.

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman provided a written report and had nothing further
    to add, Superintendent Novasio displayed photos of a recent find where years ago
    a portion of the building was built over an abandoned septic tank. Mr. Guzman
    narrated the process of the remediation project. Mr. Guzman continued with a list
    of work tasks completed and the sports camp events the Baptist Church
    Volunteers hosted during their annual campus visit this year. The volunteers came
    from Georgia and Kentucky.

  2. Superintendent - Superintendent Tobin Novasio reviewed points of his written
    report. He reported upon the success of the Driver's Ed program this year and the
    upcoming Big Sky State Games that will hold events on the Lockwood Campus.

TRUSTEE REPORTS

Trustee Reports: Trustee Kat Luhman reported that the Negotiations Committee has met again
with the LPA and their Union Representative, Scott McCullough with some general contract
language being agreed upon. Next meeting scheduled for July 29th at 6:30 p.m.

SD#2 High School Trustee Update: Trustee Gordon Klasna reported the naming of the new
middle school is completed, Chair Susanne Vinton noted she was impressed with the SD#2
World of Work Program that was presented at a recent Exchange Club meeting. Mrs. Vinton
explained the program participants build greenhouses to sell with the funds raised from sales
being returned to sustain the program. Mr. Klasna concluded by noting volunteers are being
sought for the redistricting committee and it is important that Lockwood citizens are on the
committee to ensure school choice for the high school students.

ITEMS FOR ACTION

A. Consent Agenda Items
1. Approval of June 9, 2015 Meeting Minutes
2. June 2015 Bills and Wages
3. Hire Substitutes
4. Hire Certified Staff
5. Hire Coach

Middle School Principal Gordon Klasna introduced Kelsey Amini as the Middle School Special
Education Teacher and K-5 Assistant Principal Jen Fox introduced Adora Henderson as the 4th
grade Intermediate Teacher.

Mr. Klasna introduced John Nielsen as the Middle School Football Coach. Mr. Nielsen inturn
introduced Ryland Nelson, a volunteer member of the football coaching staff.

Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.

B. Approve Board Goals

Superintendent Novasio presented and reviewed the updated list of Board Goals that were
revisited during a June 30th Board Work Session for approval.

Chair Susanne Vinton commented that the work session was very productive.

Trustee Joe Borgstrom moved to approve the Board Goals as presented. Vicki Krause seconded
the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

C. Approve Revised Salary Matrix for Maintenance I

Superintendent Novasio recommended the approval of the revised salary matrix for Maintenance
I positions. He explained there had been an error in not reflecting the $.20 an hour to given to
district employees upon reaching the 10+ years of service.

Trustee Tim Sather moved to approve the matrix as recommended. Kat Luhman seconded the
motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

D. Hire School Nurse

Superintendent Tobin Novasio recommended the Board offer an administrative contract as
School Nurse to Kristen Bonner for the 2015-16 school year for 185 days at $35,520 and 80% of
the family health insurance premium.

Trustee Kat Luhman moved to approve the hiring of Kristen Bonner as the School Nurse for the
2015-16 school year with the salary and benefits as recommended. Joe Borgstrom seconded the
motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

E. Discuss Nurse's Aide Position

Superintendent Novasio provided a spreadsheet displaying various wage and benefit scenarios for
the Nurse' Aide position that included the numbers of days and hourly rates. Mr. Novasio
explained the spreadsheet can be used to compare the $80,000 that RiverStone Health proposed
for the nurse position and he is seeking guidance from the Board as to what they would like to
offer as an hourly wage, how many days per year, and how many hours per day the Board would
want to fund this position.

Trustee Don Reed attended the meeting at this juncture of the meeting.

Discussion was held.

Mrs. Bonner noted while under Riverstone Health physician's umbrella she was able to have
some medications on hand, such as epi-pens and inhalers, but will not be able to provide those
items now that she is working directly for the district. She believes it will be important to educate
the parents on the changes and what medications the parents will need to provide during the
upcoming year.

Trustee Kat Luhman suggested the Nurse's Aide position be offered for 180 days at the $11.00
an hour rate.

Further discussion was held.

Trustee Kat Luhman made a motion to approve publishing a CNA position at hourly wage to be
determined depending on experience, full time or less than full time hours for the 180 days the
students are present during the 2015-16 school year. Tim Sather seconded the motion.
Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and
Susanne Vinton voted yes; the motion passed unanimously.

F. Offer Certified Contracts for 2015-16

Superintendent Novasio recommended that Lisa Mosher be hired as a Floating Secretary for the
2015-16 school year. Mr. Novasio explained Mrs. Mosher's duties will be to cover breaks and
absences for the building secretaries, streamline our purchasing process, serve as the special
education secretary, and help cover bus radios in the afternoon. She was previously a elementary
secretary at Shepherd and has experience with many of the software used in school. She will be
placed on the salary matrix with one year of experience at $13.99 per hour as a 10 month
employee.

Discussion was held.

Trustee Tim Sather moved to hire Lisa Mosher as the Floating Secretary for the 2015-16 school
year. Don Reed seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and
Susanne Vinton voted yes; the motion passed unanimously.

G. Set School Meal Prices

Superintendent Novasio recommended, based on the USDA pricing requirements, the Trustees
increase the middle school lunch rates by five cents to $2.80 per lunch for the 2015-16 school
year. He further recommended the Elementary lunch and breakfast prices remain at the same
rates as 2014-15.

Trustee Joe Borgstrom made the motion to approve the lunch prices for the 2015-16 school year
as recommended. Vicki Krause seconded the motion.

H. Revise Job Description - Assistant Technology Coordinator

Superintendent Novasio recommended the Board of Trustees approve the revised job description
for the Assistant Technology Coordinator. Mr. Novasio explained after working with Technology
Coordinator, Darlene Hess he found missing qualifications to the job description.

Minor typographical errors were pointed out and corrections will be made.

Trustee Vicki Krause made the motion to approve the Assistant Technology Coordinator job
description as corrected. Tim Sather seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and
Susanne Vinton voted yes; the motion passed unanimously.

I. Revise Assistant Principal Contract

Superintendent Novasio noted that he had omitted adding five personal days of leave to Kelly
Kinsey's contract, a benefit that has been phased in and will match the other principal contract
benefits.

Trustee Don Reed made the motion to add five additional days of leave to Kelly Kinsey's 2015-
16 contract as recommended. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and
Susanne Vinton voted yes; the motion passed unanimously.

J. Revise Policy 5333 - Holidays

Superintendent Novasio recommended the revision of Policy 5333 - Holidays to match actual
payroll and budgeting practices.

Trustee Vicki Krause moved to approve the policy revision as recommended. Don Reed
seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and
Susanne Vinton voted yes; the motion passed unanimously.

K. Discuss Policy 3100/3110- Student Enrollment Age Waiver

Superintendent Novasio requested guidance on how the Board would like him to proceed with
the possibility of officially enrolling four year olds in a Kindergarten Readiness program that
would evolve from our current Pre-K program. He explained this policy change would
theoretically allow the district to receive funding for these students. Mr. Novasio included three different policies: 1) current policy, 2) Evergreen policy used for their program and 3) MTSBA's
recommended draft policy.

Discussion was held with Mr. Novasio suggesting the district use policy 3110.

Trustee Don Reed moved to accept policy 3110 as the first reading. Vicki Krause seconded the
motion.

Mr. Novasio corrected the policy number to MTSBA 3100.

Don Reed revised the motion to accept policy 3100 as the first reading. Vicki Krause seconded
the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and
Susanne Vinton voted yes; the motion passed unanimously.

L. Discuss Possible Scoreboard Donation

Superintendent Novasio requested guidance on how to proceed with the possibility of accepting
the donation of a football field scoreboard from Zoe Bible Church. This gift is valued at over
$5,500.00 but district policy prohibits allowing advertising that "promotes any religious or
political organization" while Mr. Novasio does not consider acknowledging the donation as
advertising he is unsure how the Trustees view this.

Discussion was held with Kat Luhman suggested that a donor item list be assembled with the
cost associated for those who may want to donate to the programs as well.

Trustee Kat Luhman moved to place the donation acknowledgement about Zoe Bible Church on
the donated scoreboard. Don Reed seconded the motion.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and Susanne Vinton
voted yes; the motion passed unanimously. Trustee Scott Kiekover abstained from voting on this
matter.

Don Reed noted that the planning committee approved the non-motorized transportation plan and
this was passed by the Yellowstone County Commissioners.

Tuesday, August 18, 2015 at 5:00 p.m. the Trustees will conduct a Budget Work Session
followed by a Special Meeting to adopt the Budget and TFS at 6:00 p.m.

M. Student Disciplinary Hearing – Possible Executive Session.

Chair Susanne Vinton called for an Executive Session in order to protect the individual's right to
privacy.

Chair Susanne Vinton opened the meeting to the public and the following action was taken.

Trustee Tim Sather moved to allow student 15-16-01 to continue to attend school for the 2015-16
school year with a behavior plan and a plan to improve grade expectations in place. Vicki Krause seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and
Susanne Vinton voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, August 11, 2015, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Tim Sather moved to adjourn the meeting at 8:39 p.m. Joe Borgstrom seconded the
motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom and
Susanne Vinton voted yes; the motion passed unanimously.


___________________________         ___________________________
Peter Freivalds, Vice-Chairperson                       Laurie Noonkester, District Clerk

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