Meeting Date: June 14, 2016
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. PTA Report
  3. Correspondence
3. District reports
  1. Facilities Report
  2. Superintendent's Report
4. Trustee reports
  1. Report on Delegate Assembly
  2. SD #2 High School Trustee Update
  3. Negotiations Update
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of May 10th and May 16th Meetings
    2. Approve Bills and Wages for May 2016
    3. Hire Classified Staff
    4. Hire Substitutes
  2. Approve Gift Agreement for Lion's Lair
  3. Create Committee to Refinance Bonds
  4. Approve Change to Calendar
  5. Appointment of Activities Fund Custodian
  6. Resolution to Transfer Funds
  7. Approve Property and Liability Insurance Contract
  8. Approve MTSBA Membership
  9. Approve ACE Membership
  10. Approve MREA Membership
  11. Approve Contract with Yellowstone Boys and Girls Ranch for CSCT Services
  12. Set Lunch Prices for 2016-17
  13. Policy Updates
    1. Required Changes - One Reading
      i. 3121P Enrollment and Attendance Records, 8123 Driver Training and Responsibility
    2. Recommended Changes - First Reading
      i. 1400 Board Meetings, 2166 Gifted Program, 4301 Visitors to School, 4411
      Investigations and Arrests by Police, 5232 Abused and Neglected Child Reporting,
    3. New Policy - First Reading - 7535 Electronic Signatures
    4. Delete Policy - 4313 Disruption of School Operations
  14. Approve Structure for Contracted Consulting Services
  15. Approve Salary Increases for Maintenance/Custodial Supervisors
  16. Approve Salary Increases for Administrative and Managerial Staff
  17. Approve Superintendent Contract
  18. Set Plans for Goal Setting/Work Session
  19. Approve Out of District Students

6. Adjourn

NEXT REGULAR MEETING IS JULY 12th, 2016 AT 6:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    All of the items 1-3 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of May 10th and May 16th Meeting
    2. Approve Bills and Wages for May 2016
    3. Hire Classified Staff
      I recommend the hiring of Jenny Mignard as our School Nurse at an hourly rate of $24.50.
      This will be a 190-day contract and include the standard benefits package for certified
      staff.
    4. Hire Substitutes
      I recommend that Diane Shard be approved as a substitute pending appropriate
      background check.

  2. Approve Gift Agreement for Lion's Lair
    I recommend that the Board approve the included agreement to accept the Lion's Lair
    playground equipment from the Lockwood PTA.

  3. Create Committee to Refinance Bonds
    Laurie and I have been exploring the possibility of refinancing the bonds on the Middle
    School. This is a great time as interest rates are at very low levels and Standard & Poor's
    recently increased our credit rating. We have met with Bridget Ekstrom from D.A.
    Davidson and believe that we can save upwards of $700,000 over the next 11 years
    depending in what rates we can lock in. We would like to form a committee of the Board to
    work with this Laurie and I on this process. We hope move on a pretty quick timeline to
    finish before the August budget setting meeting so that our taxpayers would see the
    savings to their tax bills during the 2016-17 budget year.

  4. Approve Change to Calendar
    I recommend that the Board make a slight adjustment to the district calendar for next year.
    The release time on October 19th, the Wednesday prior to MCEL/MEA, will be adjusted to
    a 1:15 release instead of 2:00. We have a guest speaker that had to adjust her schedule
    in August and will address our staff that day instead. I have included a calendar that has
    this change as well as other professional development dates and preliminary blackout
    dates for next year.

  5. Appointment of Activities Fund Custodian
    Due to a resignation that I will address in my Superintendent's Report, I recommend that
    Melissa Kittelman be appointed as the District's Activities Fund Custodian.

  6. Resolution to Transfer Funds
    I recommend that the trustees adopt a resolution to transfer a maximum of $50,000 from
    the Transportation Fund to the Flexibility Fund and what other monies are available in the
    appropriate budgets to the Building Reserve Fund in order to address school safety and
    security. We have included draft resolutions on these two items.

  7. Approve Property and Liability Insurance Contract
    I have included the renewal proposal from MSGIA, this reflects an increase of $1,515 or
    2.8%. I recommend that we remain with MSGIA.

  8. Approve MTSBA Membership
    I recommend that the Board approve membership in the Montana School Boards
    Association for the 2016-17 school year. The membership cost is $6,443.

  9. Approve ACE Membership
    I recommend that the Board approve membership in the Alliance for Curriculum
    Enhancement for the 2016-17 school year. The membership cost is approximately $4,350
    depending on our exact enrollment next fall.

  10. Approve MREA Membership
    I recommend that the Board approve membership in the Montana Rural Education
    Association for the 2016-17 school year. The membership cost is $2,175.

  11. Approve Contract with Yellowstone Boys and Girls Ranch for CSCT Services
    I recommend that we extend our contract with the Yellowstone Boys and Girls Ranch to
    provide CSCT services to our students.

  12. Set Lunch Prices for 2016-17
    I recommend that lunch prices be increased by $.05. This increase is based on the USDA
    weighted average requirements for Free and Reduced Lunch funding. Lunch costs will be
    $2.70 in the Elementary and $2.85 in the Middle School.

  13. Policy Updates
    I recommend that the trustees make the recommended changes to the following policies. I
    have attached the MTSBA Policy Notes that give the reasons for these changes. Please
    let me know if you have any question on these.
    1. Required Changes - One Reading
      i. 3121P Enrollment and Attendance Records, 8123 Driver Training and Responsibility
    2. Recommended Changes - First Reading
      i. 1400 Board Meetings, 2166 Gifted Program, 4301 Visitors to School, 4411
      Investigations and Arrests by Police, 5232 Abused and Neglected Child Reporting,
    3. New Policy - First Reading - 7535 Electronic Signatures
    4. Delete Policy - 4313 Disruption of School Operations

  14. Approve Structure for Contracted Consulting Services
    Rob Guzman has started a company Facility Solutions Management Company. In light of
    this move he is going to resign from his position as Facilities Manager here at Lockwood.
    In order to transition this change, I recommend that we contract with his company for his
    services. I suggest that we contract with FSMC for 100 (8 hour) days at an hourly rate of
    $45. This equates to a cost of $3,000 per month. This would allow us to tap in to Rob's
    knowledge of our buildings and systems while we transition to new management in these
    areas and utilize his experience on large projects. This contract will also include
    membership in his cooperative. I will have our attorney work out the details of the contract
    for tax and other legal purposes for your approval next month but I would like the board to
    approve this transition in principle at this time so we can start moving forward.

  15. Approve Salary Increases for Maintenance/Custodial Supervisors
    In light of Item N above, I recommend that Marc Dearing take over responsibilities for our
    Facilities and Vanessa Spint take of responsibility for our Custodial Services. As
    compensation for these increased responsibilities I would like to increase their hourly rates
    by $4.75, an increase of approximately $10,000 per year each.

  16. Approve Salary Increases for Administrative and Managerial Staff
    I recommend a $2,000 increase to the yearly salaries of the following employees with all
    other details of their contracts remaining the same: Mike Bowman, Darlene Hess, Gordon
    Klasna and Laurie Noonkester. I recommend that Don Christman be given the same
    salary increase but increase his contract to 220-days. I recommend that Jenny Fox be
    offered a 207-day contract for $63,964 with the same benefits as the other Principals,
    including 10 days of Vacation Leave. I recommend that Kelly Kinsey's salary be increased
    to $64,500.

  17. Approve Superintendent Contract
    An extension to my contract was approved in January but the details of the contract were
    not set. I have included salary information for Superintendents at other Independent
    Elementary Districts.

  18. Set Plans for Goal Setting/Work Session
    We have traditionally had a work session in July to focus on goal setting. There have also
    been discussions about doing a second evaluation of my performance tied to those goals.
    This would be a good time to discuss the need for this meeting and set a date if needed.

  19. Approve Out of District Students
    I recommend that the board approve PB (6th) and DS (8th) to attend Lockwood School as
    out of district students for the 2016-17 school year.
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