Meeting Agenda

Meeting Date: April 12, 2016
5:00 - Work Session - Discuss MTSBA Resolutions
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognition – Special Olympics, Spelling Bee
  3. Staff Report – Technology Team
  4. Correspondence
  5. PTA Report
  6. MQEC – Dianne Burke, Executive Director
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
4. Trustee reports
  1. Negotiations Update
  2. SD #2 High School Trustee Update
  3. MTSBA Training Opportunities
  4. Summarize MTSBA Resolution Discussion
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of March 8th Meeting
    2. Approve Bills and Wages for March 2016
    3. Hire Substitutes
    4. Hire Coaches
  2. Cancel Trustee Election
  3. Offer Certified Contracts for 2016-17
  4. Non-Renewal of Certified Staff
  5. Offer Classified Contracts for 2016-17
  6. Approve Classified Salary Increases for 2016-17 Fiscal Year
  7. Resolution to Participate in State of MT 457(b) Deferred Compensation Plan
  8. Policy 3141 and Policy 3141P – Discretionary Nonresident Student Attendance – 2nd Reading
  9. Purchase of Property
  10. Approve K-5 Handbook
  11. Approve Out of District Students
6. Adjourn

NEXT REGULAR MEETING IS May 10th, 2016 AT 6:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    All of the items 1-4 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of March 8th Meeting
    2. Approve Bills and Wages for March 2016
    3. Hire Substitutes
      I recommend that the Board approve the attached list.
    4. Hire Coaches
      Jesse Swanke needs to be approved as the Head Track Coach; Cinda Paynter as an
      Assistant Track Coach.

  2. Cancel Trustee Election
    We had three candidates file for three open seats; thus there is no need for an election.
    I recommend that the Board cancel the election.

  3. Offer Certified Contracts for 2016-17
    I have attached a list of tenured staff and a list of non-tenured staff to be offered
    contracts for the next academic year. I recommend that the Board approve the attached
    lists with a separate motion for each list.

  4. Non-Renewal of Certified Staff
    I recommend that the Board non-renew the contract of Cinda Paynter without cause.

  5. Offer Classified Contracts for 2016-17
    I recommend that the Board offer contracts to the attached list of secretaries,
    maintenance, custodial and other various classified positions for next year.

  6. Approve Classified Salary Increases for 2016-17 Fiscal Year
    I recommend that all hourly employees (with the exception of Para-professionals due to
    ongoing negotiations) receive a $.25 hourly increase for the upcoming fiscal year. This
    is a net increase of $35,782 to the district.

  7. Resolution to Participate in State of MT 457(b) Deferred Compensation Plan
    This resolution is required by the state and allows MPERA employees to participate in a
    Deferred Compensation Plan that allows them to supplement their state retirement plan.

  8. Policy 3141/Policy 3141P – Discretionary Nonresident Student Attendance - 2nd Reading
    After meeting with the parents of some non-resident students, I have made some
    changes to the proposed policy. Namely, we reached out to the Department of Revenue
    to get data on the average tax paid on residential property in Lockwood; this amount is
    $1,497. 24% of mills come to Lockwood Schools; therefore the average residential
    taxpayer contributes approximately $360 to our budget. I have adjusted the tuition
    amount to reflect this number. I have also inserted language that adjusts this amount for
    families that have multiple children.

  9. Purchase of Property
    I recommend that the Board make an offer on the property that is now available adjacent
    to our current campus.

  10. Approve K-5 Handbook
    Mr. Bowman, Mrs. Fox, and their staff have prepared the K-5 Student Handbook for your
    approval. Mrs. Fox will be at the meeting to answer any questions you may have.

  11. Approve Out of District Students
    I recommend that DB (6th) and WB (8th) be allowed to finish the current school year.
    Both are currently enrolled students.
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Meeting Minutes

CALL TO ORDER - 6:00 pm

CALL TO ORDER - 6:00 pm

Chair Susanne Vinton called the Regular Meeting of the Board of Trustees to order at 6:00 p.m.
by leading those present in the Pledge of Allegiance. The following trustees and officers were
present: Trustees Tim Sather Scott Kiekover, Don Reed, Joe Borgstrom, Kat Luhman, Susanne
Vinton, Vicki Krause, Superintendent Tobin Novasio and District Clerk Laurie Noonkester.
Trustee Don Reed excused himself from these proceedings during the staff report portion of the
meeting.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school
district matters or governing policies may do so under public participation. No discussion of
personnel or individual students is permitted at this time. A limit of three minutes is placed on
each speaker. Persons who want more time may make arrangements to be placed on a future
agenda. Visitors wishing to record this meeting electronically may do so providing the recording
does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be
turned off. The public is also reminded that they may provide input on all motions being
considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Public Comment: No requests were submitted.

Student Recognition: Special Olympics: Lockwood Teacher and Special Olympics Coordinator,
Sigrid Noyd introduced the athletes who will be representing Lockwood School during the
upcoming Olympic events. She displayed the team uniforms and explained the events the athletes
will participate in.

The Trustees congratulated the students and wished them great success in their events.

Spelling Bee: Middle School Assistant Principal Kelly Kinsey introduced Noah Crane winner of
the school wide spelling bee competition and who placed 9th in the county wide competition. Mr.
Kinsey concluded by introducing Skyler Schaumburg who placed 2nd in the school competition
and finished with an impressive 6th place during the county competition. The Trustees
congratulated the students on their skills and thanked them for attending the meeting.

Staff Report- Technology Team: K-5 Technology Chair Stephanie Miller asked each member to
introduce themselves. Team Member Dylan Barnard guided the audience and Trustees though a
a Kahoot! Technology Quiz on each person's personal device. Mrs. Miller then explained the
staff technology training opportunities that are scheduled and how they plan to expand those
opportunities in the future. Device accessibility for students was discussed. The Trustees
expressed their appreciation of the group's teamwork and fun presentation.

Correspondence: There was no correspondence for review.

PTA: Community Relations Chair Loree Baasch for the PTA Lion's Lair Fund provided an
update on the status of the program noting the fundraising has about 38,000 further to go in
reaching their goal. She reported a Domino's Pizza fundraiser will begin tomorrow and on May
3rd the Billings Community Foundation will be hosting an online donation program to assist the
PTA in their fundraising efforts.

PTA President Whitney DiFronzo noted the group continues to work on other events and has
provided software for the younger students, jackets for the Special Olympics Athletes and will be
working to provide staff with Teacher Appreciation gifts in May.

MQEC: Executive Director Dianne Burke presented the Trustees with an overview of the
coalition's work and potential benefits of becoming a member. She noted MQEC is directly
responsible for the district receiving approximately six million dollars in additional funding over
the last 10 years. Ms. Burke reviewed recent court issues in regard to SB 410 and further
explained the national view of the privatization of school funding as well as the national and state
view of Charter Schools. Mrs. Burke further explained programs MQEC has developed to assist
with teacher retention, recruitment and to help school districts manage funding strategies.
When asked how the coalition stands on the issue of K-12 expansion, she replied the coalition
does not take a stand either way on the issue.

Lengthy discussion was held regarding the public verses private education issue.

Ms. Burke asked the Trustees to consider joining the collation to continue to advocate for schools
and to being the funding watchdog at the state level.

The Trustees thanked Mrs. Burke for her time and presentation.

DISTRICT REPORTS
  1. Facilities - Director Rob Guzman had nothing further to add to his written report
    but is seeking guidance on the boiler repair options and explained why his
    preference is Option 1. The consensus of the Trustees was for Rob to pursue
    Option 1.

  2. Technology - Coordinator Darlene Hess provided a written report and fielded
    questions from the Trustees.

  3. Elementary Principal - K-5 Principal Mike Bowman was absent with
    Assistant Principal Jenny Fox available to answer questions regarding the written
    report.

  4. Middle School Principal – Middle School Principal Gordon Klasna
    provided a written report and highlighted Indian Education Day which will be
    held on April, 29th. Mr. Novasio noted Dan Carter with ExxonMobil was
    nominated and won the Montana Association of Secondary School Principal
    Community Partner in Education award. Mr. Carter was nominated by Mr. Klasna
    and Mr. Kinsey. It was noted this award is considered the most prestigious
    educational merit presented to a lay person.

  5. Superintendent - Superintendent Tobin Novasio reviewed points of his written
    report, noting he has accepted 4 resignations; 3 from teachers and 1 from a
    custodian. Mr. Novasio suggested he and the Administrators are investigating a
    major change in the staffing structure due budgeting concerns for next year. The
    concept would include using certified teaching staff in place of classified
    paraprofessional staff as a way to retain flexibility and cost effectiveness.

TRUSTEE REPORTS

Negotiations: Trustee Kat Luhman reported the district is going into mediation proceedings with
the LPA. The first mediation meeting is scheduled for April 25th & 26th.

SD #2 High School Trustee Update: Mr. Gordon Klasna reported the finalized redistricting plan
has been approved. He explained how the boundaries would split the Lockwood school
population and also noted the SD#2 Trustees voted to present a $880,000 high school mill levy to
the voters.

MTSBA Training Opportunities: The upcoming May 19th MTSBA training was noted.

Summary of MTSBA Resolution Discussion: None was held.

ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approve Minutes of March 8th Meeting
  2. March 2016 Bills and Wages
  3. Hire Substitutes - addition of
  4. Hire Coaches - (Changes Noted: removal of Cinda Paynter)

Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.

B. Cancel Trustee Election

Chair Vinton called for a motion to cancel the May 3rd, 2016 election by acclimation.

Trustee Joe Borgstrom made the motion to cancel the May 3rd, 2016 election by acclimation. Kat
Luhman seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton and Vicki
Krause voted yes; the motion passed unanimously.

C. Offer Certified Contracts for 2016-17 School Year.

Superintendent Novasio recommended the board offer contracts to the certified staff as listed for
the 2016-17 academic year.

Trustee Kat Luhman moved to offer certified contract to those listed as tenured certified staff as
recommended. Vicki Krause seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton and Vicki
Krause voted yes; the motion passed unanimously.

Trustee Joe Borgstrom moved to offer certified contract to those listed as non-tenured certified
staff as recommended. Scott Kiekover seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton and Vicki
Krause voted yes; the motion passed unanimously.

D. Non-Renewal of Certified Staff

This item was removed from the agenda as the individual has submitted a letter of resignation.

E. Offer Classified Contracts for 2016-17

Superintendent Novasio recommended the Trustees offer contracts to the secretarial,
maintenance, custodial and various other classified staff as listed for the 2016-17 school year.

Discussion was held.

Trustee Joe Borgstrom moved to offer those listed a contract for the 2016-17 school year as
recommended. Vicki Krause seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton and Vicki
Krause voted yes; the motion passed unanimously.

F. Approval of Classified Wage Increases for the 2016-17 Fiscal Year

Superintendent Novasio recommended the Trustees approve an hourly wage increase of $.25 per
hour for the classified staff (with the exception of the Paraprofessionals due to ongoing
negotiations) for the 2016-17 fiscal year.

Discussion was held.

Trustee Tim Sather moved to increase the hourly wage by $.25 for the classified staff (except the
Paraprofessionals) as recommended. Scott Kiekover seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton and Vicki
Krause voted yes; the motion passed unanimously.

G. Resolution to Participate in the State of Montana 457(b) Deferred Compensation Plan.

Business Manager Laurie Noonkester introduced Gary Whitney who provided the Trustees with
handouts which explain the 457(b) deferred compensation plan and the advantages for district
employees. Mrs. Noonkester recommended the board approve the resolution to participate in the
program.

Trustee Scott Kiekover moved to adopt the resolution to participate in the Montana State 457(b)
Deferred Compensation Plan. Kat Luhman seconded the motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover, Susanne Vinton and Vicki Krause voted yes;
Joe Borgstrom voted no. The motion passed with a 5 to 1 vote.

H. Policy 3141/Policy 3141P – Discretionary Nonresident Student Attendance - 2nd Reading

Superintendent Novasio noted after meeting with the parents of some non-resident students, he
has made some changes to the proposed policy. While reaching out to the Department of
Revenue to get data on the average tax paid on residential property in Lockwood; the amount
came to $1,497, of which 24% of mills come to Lockwood Schools; therefore the average
residential Taxpayer contributes approximately $360 to the school's budget. He adjusted the
tuition amount to reflect this number and inserted language that adjusts the tuition amount for
families that have multiple children.

Discussion was held.

Trustee Kat Luhman moved to accept Policy 3141 and 3141P as the second reading. Tim Sather
seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton and Vicki
Krause voted yes; the motion passed unanimously.

I. Purchase of Property

Chair Vinton explained the property adjacent to the campus is for sale and the family has given
the district the opportunity to make an offer if they so wish. The Trustees and administrative staff
toured the property on April 4th and feel the purchase would be beneficial.

Discussion was held.

Trustee Kat Luhman moved to make an offer for the property. Joe Borgstrom seconded the
motion.

Discussion regarding a price to offer was held.

Trustee Kat Luhman amended her motion to include offering $350,000 for the property. Joe
Borgstrom seconded the amended motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton and Vicki
Krause voted yes; the motion passed unanimously.

J. Approve K-5 Handbook

Assistant Principal Jenny Fox fielded questions in regard to the K-5 Handbook.

Trustee Vicki Krause moved to approve the K-5 handbook as presented. Joe Borgstrom seconded
the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton and Vicki
Krause voted yes; the motion passed unanimously.

K. Approve Out of District Students

Superintendent Novasio recommended Students DB (6th) and WB (8th) be allowed to finish the
current school year as they both are currently enrolled but have recently moved outside of the
district boundaries.

Trustee Kat Luhman moved to approve out of district students DB and WB for the remainder of
the school year as recommended. Tim Sather seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton and Vicki
Krause voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, May 10, 2016, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Kat Luhman moved to adjourn the meeting at 8:49 p.m. Joe Borgstrom seconded the
motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton and Vicki
Krause voted yes; the motion passed unanimously.

___________________________                ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk

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