Meeting Agenda

Meeting Date: March 8, 2016
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognition – Mr. Bowman, Mrs. Lawver
  3. Staff Reports - Relations Teams
    1. Elementary
    2. Middle School
  4. Correspondence
  5. PTA Report
  6. Audit Presentation – Matt Hjelm, Galusha Higgins & Galusha
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
4. Trustee reports
  1. Negotiations Update
  2. SD #2 High School Trustee Update
  3. MTSBA Training Opportunities
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of February 9th Meeting
    2. Approve Bills and Wages for February 2016
    3. Hire Substitutes
  2. Approve Audit Report
  3. Approve Out of District Students
  4. Policy 3141 and Policy 3141P – Discretionary Nonresident Student Attendance – First Reading
  5. Approve Stipends for Summer Curricular Work
  6. Review Application for Reallocated Title I Funds

6. Adjourn

NEXT REGULAR MEETING IS APRIL 12th, 2016 AT 6:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    1. Approve Minutes of February 9th Meeting
      All of the items 1-3 can be approved with one motion and vote. Any trustee can pull an
      item from the consent agenda at any meeting if they want to discuss that item further.
      I recommend that we approve the consent agenda.
    2. Approve Bills and Wages for February 2016
    3. Hire Substitutes
      At this time we have no applicants. If this changes before Tuesday I will bring a list of
      substitutes to be approved.

  2. Approve Audit Report
    Matt Hjelm from Galusha Higgins & Galusha will give an overview of our audit earlier in
    the meeting. I recommend that the trustees approve the audit report as presented.

  3. Approve Out of District Students
    I recommend that the board approve KB (K), KB (2) and PB (5) to attend Lockwood for
    the remainder of this school year. Two are students that are already enrolled and the
    other is the child of a staff member.

  4. Policy 3141 and Policy 3141P – Discretionary Nonresident Student Attendance
    Attached is a revision to our current Policy 3141 and a promulgated policy that gives
    more details on how these changes will be implemented. The purpose of this policy is to
    give us the option of allowing more out of district students while not putting an extra
    burden on our taxpayers. It also has an option built into it where parents can volunteer
    rather than just pay tuition. I believe that this helps us make sure that students from all
    socioeconomic groups have the opportunity to apply. I also anticipate that many staff
    members would take advantage of this option as well.

  5. Approve Stipends for Summer Curricular Work
    I am asking the Board approve a stipend of $100 per day for up to two days apiece for
    staff members that are willing to participate in onsite curriculum work June 6th to 9th. We
    have done this the past two years with good turnout, positive feedback and a lot of work
    to show from it.

  6. Review Application for Reallocated Title I Funds
    I have included an application for reallocated funds that we would use to hire staff to
    provide tutoring for students during the summer months. I recommend that the trustees
    approve this application.
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Meeting Minutes

CALL TO ORDER - 6:00 pm

Chair Susanne Vinton called the Regular Meeting of the Board of Trustees to order at 6:00 p.m.
by leading those present in the Pledge of Allegiance. The following trustees and officers were
present: Trustees Tim Sather Scott Kiekover, Kat Luhman, Susanne Vinton, Joe Borgstrom,
Vicki Krause, Don Reed Superintendent Tobin Novasio and District Clerk Laurie Noonkester.
Trustee Joe Borgstrom was absent at the beginning of the proceeding but arrived at 6:20 and was
present for the reading of the Correspondence Agenda Items.

Dan Carter with ExxonMobil and Evelyn Pyburn with the Yellowstone County News were in
attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school
district matters or governing policies may do so under public participation. No discussion of
personnel or individual students is permitted at this time. A limit of three minutes is placed on
each speaker. Persons who want more time may make arrangements to be placed on a future
agenda. Visitors wishing to record this meeting electronically may do so providing the recording
does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be
turned off. The public is also reminded that they may provide input on all motions being
considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Public Comment: Angela Pederson President of the LPA read a prepared statement disputing the
status of recent LPA and District negotiations.

Student Recognition: Teacher April Lawver introduced Rose Welter in recognition for her hard
work in reaching 100% math proficiency in multiplication and division. The Trustees presented
Rose with a DQ gift card and congratulated her for working so hard in math.

Staff Report- Relations Teams: Middle School Teacher, Susan Seilstad presented a video
introducing the team members and documenting some of the relation team events as well as, staff
participation in activities that have been held throughout the year.

Trustee Joe Borgstrom arrived at this juncture of the meeting.

Correspondence: Thank you notes were passed around for review.

PTA: Lion's Lair Fund Raising President Whitney DiFronzo provided an update on the
fundraising events and thanked everyone for their continued support in the fundraising events.
Loree Baasch noted the cookbooks are available for purchase and noted the next exciting event
that will be held at the Garage on April 2nd.

Audit Presentation: Auditor for Wipfli, LLP, Matt Hjelm presented and reviewed the FY 2014-
2015 formal audit document for the Trustees and attending audience. Mr. Hjelm provided an
explanation regarding the first year reporting of the districts portion of the state retirement long
term liability and what effect this had on the financial statement. He further reported to the
Trustees that the financial health of the district is very good and is better than most of the districts
they work with. Mr. Hjelm concluded by stating there were no negative findings to report.

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman added to his written report regarding the status of
    the three boiler condensation issues and the warranty conversations that are taking
    place. He also provided an update on the roofing bid opening that occurred today
    noting a bid award winner will be announced later after he verifies all aspects of
    the bid criteria were met.

  2. Technology - Coordinator Darlene Hess provided a written report but provided an
    update on the phone issues recently experienced. Mrs. Hess fielded questions from
    the Trustees.

  3. Elementary Principal - K-5 Principal Mike Bowman had nothing further
    to add to his written report.

  4. Middle School Principal – Middle School Principal Gordon Klasna
    provided a written report and added a student focus group has met in regard to the
    results from the My Voice Survey and the group has requested a minor change to
    the dress code length requirements.

  5. Superintendent - Superintendent Tobin Novasio reviewed points of his written
    report. He noted two resignations, one from Karla Shaw who is retiring after 30
    years and Joel Rogers who has accepted an administrative position in Wyoming.
    Mr. Novasio reviewed enrollment statistics he compiled to provide a state class
    designation comparison. He continued with the notice the property adjacent to the
    campus along Highway 87 is for sale. Additional information will be provided to
    the Trustees as it comes available.
TRUSTEE REPORTS

Negotiations: Trustee Kat Luhman reported upon the status of the recent negotiation meetings
and noted a few of the rejected items offered to the LPA in package deals. Ms. Luhman further
noted that no additional dates for continued negotiations have been set at this time.

SD #2 High School Trustee Update: Mr. Gordon Klasna provided an update on the redistricting
grandfathering clause discussions as well as transportation issues associated with the plan. Mr.
Klasna noted and briefly explained the MTSBA resolutions that have been proposed by SD#2.
He fielded questions from the Trustees.

MTSBA Training Opportunities were noted.

ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approve February 9th, 2016 Meeting Minutes
  2. February 2016 Bills and Wages
  3. Hire Substitutes

Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.

B. Approve Audit Report

Chair Vinton asked for a motion to approve the audit as presented earlier by Matt Hjelm.

Trustee Don Reed made the motion to approve the Audit report as submitted by Matt Hjelm with
the Auditing Firm of Wipfli, LLP. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton, Vicki
Krause and Don Reed voted yes; the motion passed unanimously.

C. Approve Out of District Students

Superintendent Novasio recommended the board approve enrollment to applicants KB (K), KB
(2), PB (5), TM (8), KMS (8), TMS (8), LMS (6), and TMS (1) to attend Lockwood for the
remainder of the 2015-16 school year.

Trustee Joe Borgstrom moved to approve out of district enrollment to the listed. Tim Sather
seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton, Vicki
Krause and Don Reed voted yes; the motion passed unanimously.

D. Policy 3141 and Policy 3141P- Discretionary Nonresident Student Attendance

Superintendent Novasio presented a major revision to the current Policy 3141 and a promulgated
policy that provides additional details regarding how the changes could be implemented. Mr.
Novasio explained the purpose of the policy is to give the option of allowing more out of district
students while not putting an extra burden on the district taxpayers. The revision language also
provides an option where parents can volunteer rather than just pay tuition and he believes this
may help ensure that students from all socioeconomic groups have the opportunity to apply. Mr.
Novasio noted he also anticipates that many staff members would take advantage of this option
as well.

Discussion was held and suggested changes were made.

Trustee Kat Luhman moved to accept the revision and changes of Policy 3141 and Policy 3141P
as the first reading. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover, Susanne Vinton, Vicki
Krause and Don Reed voted yes; the motion passed unanimously.

Trustee Kat Luhman exited the meeting at 7:56 p.m.

E. Approve Stipends for Summer Curricular Work

Superintendent Novasio requested the Board approve a stipend of $100 per day for up to two
days apiece for staff members that are willing to participate in onsite curriculum work June 6th to
9th. Mr. Novasio noted this practice had provided good turnout, positive feedback and a great
amount of work accomplished during the last two years.

Discussion was held.

Trustee Don Reed moved to approve the summer curricular work stipends as presented. Tim
Sather seconded the motion.

Trustees Tim Sather, Joe Borgstrom, Scott Kiekover, Susanne Vinton, Vicki Krause and Don
Reed voted yes; the motion passed unanimously.

F. Review Application for Reallocated Title I Funds

Superintendent Novasio presented and recommended approval on an application for reallocated
funds that would be used in hiring staff to provide tutoring for students during the summer
months.

Trustee Joe Borgstrom moved to approve the application for reallocated Title I funds as
presented. Tim Sather seconded the motion.

Discussion was held.

Trustees Tim Sather, Joe Borgstrom, Scott Kiekover, Susanne Vinton, Vicki Krause and Don
Reed voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, April 12, 2016, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Joe Borgstrom moved to adjourn the meeting at 8:02 p.m. Vicki Krause seconded the
motion.

Trustees Tim Sather, Joe Borgstrom, Scott Kiekover, Susanne Vinton, Vicki Krause and Don
Reed voted yes; the motion passed unanimously.


___________________________                ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk

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