Meeting Agenda

Meeting Date: February 9, 2016
Meeting Time: 5:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 5:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognitions
    1. Fit Kids Club – Ms. Metzler
    2. Journalism Video
  3. Staff Report – Relations Teams
  4. Correspondence
  5. PTA Report
3. Items for Action
  1. Consent Agenda
    1. Approve Minutes of January 12th Meeting
    2. Approve Bills and Wages for January 2016
    3. Hire Substitutes
    4. Hire Coach
  2. Approve Contract for Snow Removal
  3. Approve 2016-17 School Calendar
  4. Approve Safety Incentive Program Participation
  5. Discuss Mill Levy
  6. Discussion of MTSBA K-8 Expansion Resolution
  7. Call for Election
  8. Approve Bus Routes
4. Trustee reports
  1. Negotiations Update
  2. SD #2 High School Trustee Update
  3. Joint Meeting with SD #2
  4. MTSBA Survey
5. District Reports
  1. Facilities Report
  2. Technology Report
  3. Curricular Report
  4. Elementary Principal's Report
  5. Middle School Principal's Report
  6. Superintendent's Report

6. Adjourn

NEXT REGULAR MEETING IS MARCH 8th, 2016 AT 6:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda

    1. Approve Minutes of January 12th Meeting
      All of the items 1-4 can be approved with one motion and vote. Any trustee can pull an
      item from the consent agenda at any meeting if they want to discuss that item further.
      I recommend that we approve the consent agenda.
    2. Approve Bills and Wages for January 2016
    3. Hire Substitutes
      I recommend that the attached list of substitutes be approved.
    4. Hire Coach
      I recommend that we hire Courtney Metzler as an Assistant Track and Field Coach. I also
      recommend that Christine Collier be approved to help 6th grade volleyball as a volunteer.

  2. Approve Contract for Snow Removal
    This is a draft contract for removing the snow from the sidewalk on Highway 87. I put this together with help from our insurance carrier and MTSBA.

  3. Approve 2016-17 School Calendar
    Attached is my recommended calendar for next year. Certified and classified staffs have all had
    the ability to give input through the Leadership Team process.

  4. Approve Safety Incentive Program Participation
    I have included the attached contract for Board approval. It includes a three-year commitment to
    MSGIA Workers' Compensation Risk Retention program. We have used MSGIA as our Workers'
    Comp insurance provider since 1989 as one of the founding members of this organization.

  5. Discuss Mill Levy
    I wanted to put this on the agenda one more time before we call for an election. We will have our
    spring count day numbers available and firmer idea of where our budget will be next year. While
    things might be tight financially, after talking to our taxpayers and hearing how much some of the
    taxable values have increased, I believe it is not a good time to ask our residents for a levy.

  6. Discussion of MTSBA K-8 Expansion Resolution
    We have been asked by MTSBA staff to consider revising our resolution to include a vote by both
    the trustees and residents of the existing high school districts.

  7. Call for Election
    We need to call for a vote. Three trustee seats are open for election: Vicki Krause, Don Reed, and
    Tim Sather's current positions. I have included the election calendar from the county.

  8. Approve Bus Routes
    I recommend that the trustees approve the attached bus routes for the Kindergarten Readiness
    students.
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Meeting Minutes

CALL TO ORDER - 6:00 pm

Chair Susanne Vinton called the Regular Meeting of the Board of Trustees to order at 5:00 p.m.
by leading those present in the Pledge of Allegiance. The following trustees and officers were
present: Trustees Tim Sather Scott Kiekover, Joe Borgstrom, Kat Luhman, Susanne Vinton,
Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustees Vicki Krause and
Don Reed were absent.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school
district matters or governing policies may do so under public participation. No discussion of
personnel or individual students is permitted at this time. A limit of three minutes is placed on
each speaker. Persons who want more time may make arrangements to be placed on a future
agenda. Visitors wishing to record this meeting electronically may do so providing the recording
does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be
turned off. The public is also reminded that they may provide input on all motions being
considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Public Comment: No requests were submitted.

Student Recognition: PE Teacher and Director of the Fit Kids Club, Courtney Metzler, explained
the club is part of Big Sky State Games which targets participants in the 3, 4 and 5 grades. Ms.
Metzler explained the program focuses on exercise and healthy eating. The children participating
are taught to monitor their both their exercise activity and vegetable intake. There are currently
78 students sign up with an additional 10 students on a waiting list. Ms. Metzler introduced
student representatives from each class who gave their individual reasons for joining the Fit Kids
Club.

Journalism Video: Middle School Teacher, John Vanderbeck explained the purpose of the video
"Random Acts of Kindness" created by the Middle School Journalism class. After viewing the
video the Trustees remarked the video was very professionally done and thought provoking.

Correspondence: Mr. Bowman notified the Trustees that once again ExxonMobil will sponsor
Lockwood staff to the Mickelson Academy.

PTA: Lion's Lair Fund Raising Chairman Sue Robertson emailed a written report to the Trustees
which provided an update on fundraising efforts and upcoming events.


ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approve Minutes of January 12th, 2016 Meeting Minutes
  2. January 2016 Bills and Wages
  3. Hire Substitutes
  4. Hire Coach

Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.

B. Approve Contract for Snow Removal

Superintendent Novasio provided the draft contract for snow removal from the sidewalk along
Highway 87 for review. Mr. Novasio noted he received assistance from the MSGIA, the district's
property and liability insurance carrier as well as MTSBA.

Trustee Joe Borgstrom made the motion to approve the contract for snow removal as presented.
Kat Luhman seconded the motion.

Discussion was held.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover and Susanne Vinton voted
yes; the motion passed unanimously.

C. Approve 2016-17 School Year Calendar

Superintendent Novasio presented the proposed calendar for the 2016-17 school year noting both
the certified and classified staff have provided their input through the Leadership Team process.

Trustee Tim Sather moved to approve the 2016-17 school calendar as presented. Joe Borgstrom
seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover and Susanne Vinton voted
yes; the motion passed unanimously.

D. Approve Safety Incentive Program Participation

Superintendent Novasio presented a proposed contract for Board approval which includes a
three-year commitment to MSGIA Workers' Compensation Risk Retention program. Mr.
Novasio noted the district has used MSGIA as the Workers' Comp insurance provider since 1989
and was in fact a founding member of the organization.

Discussion was held.

Trustee Kat Luhman moved to approve the three year commitment contract in the Safety
Incentive Program with MSGIA. Tim Sather seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover and
Susanne Vinton voted yes; the motion passed unanimously.

E. Discuss Mill Levy

Superintendent Novasio explained he believes the taxable value variations and recent property
tax increases within the community prohibits the successful passage of a mill levy. In order to
mitigate further budget shortfalls correlated to the decrease in enrollments, he and other
Administrators are discussing the impact and criteria of allowing more out of district enrollment
and tuition charges associated.

Chair Vinton open the item for discussion.

Trustee Joe Borgstrom suggested holding off asking the voters for an tax increase for one year in
order to determine if the K-8 expansion issue is still alive.

Chair Susanne Vinton noted before she supports asking for increased Mill Levy she would like to
see specific reasoning for doing so and there isn't a specific need currently.

The consensus of the board was to not run a mill levy election at this time.

F. Discussion of MTSBA K-8 Expansion Resolution

Chair Vinton explained MTSBA has asked the trustees to consider amending the resolution
language to include a vote by both the trustees and residents of the existing high school districts.

Discussion was held.

Trustee Kat Luhman remarked, she believes a number of Billings residents would vote in favor
of the idea but fears voters would look at the pocketbooks instead of the best interest of students.

Trustee Joe Borgstrom further remarked, he sees no logic with Billings voters weighing in on
Lockwood issues.

Chair Vinton noted the East Helena Trustees have voted to leave their resolution in its current
form.

The consensus of the board was to leave the resolution language as has been originally submitted
to MTSBA.

G. Call for an Election

Chair Susanne Vinton explained there are three trustee seats open for election; Vicki Krause, Don
Reed and Tim Sather's current positions.

Trustee Kat Luhman made the motion for the resolution to call for a May 3, 2016 Trustee
Election. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Kat Luhman, Joe Borgstrom, Scott Kiekover and
Susanne Vinton voted yes; resolution passed unanimously.

H. Approve Bus Routes

Superintendent Novasio recommended approval of the bus routes for the Kindergarten Readiness
Students.

Discussion was held.

Trustee Joe Borgstrom moved to approve the bus routes as presented. Tim Sather seconded the
motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Joe Borgstrom and Susanne Vinton voted
yes; the motion passed unanimously.

I. Approve Resolution for Quality School Grant

Special Services Director Don Christman explained the need for the resolution that is required to
submit the application for the Quality School Grant.

Discussion was held.

Trustee Kat Luhman moved to approve the resolution as presented. Tim Sather seconded the
motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Joe Borgstrom and Susanne Vinton voted
yes; the motion passed unanimously.


TRUSTEE REPORTS

Negotiations: Trustee Kat Luhman reported the next meeting is scheduled for the 16th of
February at 6:00 p.m.

SD #2 High School Trustee Update: Mr. Gordon Klasna provided a quick update on the status of
the redistricting process and the work on grandfathering language that is being worked upon. Mr.
Klasna noted the last committee meeting is tonight and the SD#2 Trustees have voted to run a
mill levy but exact figure have not been set yet.

Joint Meeting with SD #2 Trustees: Chair Susanne Vinton noted she received an email from
SD#2 Superintendent Terry Bouck inviting all outlaying Superintendents and Board Chairs to a
meeting in order to discuss the redistricting and a successful transition for students.

Trustee Joe Borgstrom exited the meeting to attend the SD#2 redistricting committee meeting.
MTSBA Survey: The Trustees reviewed and discussed the survey at length and were advised to
submit their individual responses as soon as possible.

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman did not provide a written report and was absent
    from the meeting.

  2. Technology - Coordinator Darlene Hess provided a written report and offered to
    answer any questions the Trustees may have.

  3. Curricular - Coordinator Cindy Gopp provided a written report but was absent for
    the meeting.

  4. Elementary Principal's Report- K-5 Principal Mike Bowman had nothing further
    to add to his written report and offered to answer any questions theTrustees may
    have.

  5. Middle School Principal's Report- Middle School Principal Gordon Klasna
    provided a written report in order to attend the final SD#2 Redistricting
    Committee meeting.

  6. Superintendent- Superintendent Tobin Novasio reviewed points of his written
    report.


ADJOURN

The next Regular Meeting will be on Tuesday, March 8, 2016, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Tim Sather moved to adjourn the meeting at 6:04 p.m. Scott Kiekover seconded the
motion.

Trustees Tim Sather, Kat Luhman, Scott Kiekover and Susanne Vinton voted yes; the motion
passed unanimously.


___________________________                ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk

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