Meeting Agenda

Meeting Date: January 12, 2016
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to Order
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognition - Reading Pride/Accelerated Reader
  3. Staff Report - Management Teams
  4. Correspondence
  5. PTA Report
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Superintendent's Report
4. Trustee reports
  1. Negotiations Update
  2. SD #2 High School Trustee Update
  3. Joint Meeting with SD #2
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of December 8th Meeting
    2. Approve Bills and Wages for December 2015
    3. Hire Substitutes
  2. Declaration of Unforeseen Emergency Day
  3. Revisit Yellowstone Trail Busing
  4. Hire Certified Teacher
  5. Enrollment of Students Under Exceptional Circumstances
  6. Approve Out of District Students
  7. Superintendent Contract
6. Adjourn

NEXT REGULAR MEETING IS FEBUARY 9th, 2016 AT 6:00 PM

Superintendent's Agenda Report

5. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of December 8th Meeting
    2. Approve Bills and Wages for December 2015
    3. Hire Substitutes
      I recommend that the attached list of substitutes be approved.

  2. Declaration of Unforeseen Emergency Day
    I recommend that the trustees declare December 15th, 2015 as an "unforeseen
    emergency" day in accordance with MCA 20-9-806. This would mean that students would
    not have to make up that day. I also recommend that we do not make the certified staff
    replace this day. If the Board desires to have staff make this day up, I suggest that we
    have a PIR day for record keeping following the last day of school on Saturday June 4th.

  3. Revisit Yellowstone Trail Busing
    A parent has asked to have the Board revisit having our bus route deliver students up on
    Yellowstone Trail. This is the road that runs parallel to I-94 just past the area where the
    two Interstates diverge; where the Outlaw Canyon Adventure Zip Line is located. When
    we revised the bus routes two years ago the trustees elected to no longer send a bus up
    this road based on the concerns of our lead driver and the driver of that route. If the Board
    wishes to make this change, I do have a plan to add this stop to an existing route so that it
    is the first stop in the morning and the last stop in the afternoon, limiting the number of
    students on the bus when going up or down this hill. Additionally. If the Board does makes
    this change, we will have to request permission from Huntley Project to turn around in their
    district and it will have to be approved by the County Transportation Committee. I do not
    anticipate either being an issue but it will take some time.

  4. Hire Certified Teacher
    I recommend that we hire Aubrie Visser to a prorated 101-day teaching contract. This will
    allow us to offer three sections of Readiness Kindergarten. We have over 35 students
    signed up for the screening on Friday. Mrs. Visser would teach a section every other day
    and serve as a permanent substitute on the alternate days. She was hired as a Paraprofessional
    last month at a rate of $11.60/hour. This is an estimated cost of $9,300 for
    the same 100 days; the cost of a certified substitute for 50 days is approximately $4,250.
    The prorated teaching salary would be approximately $16,500.

  5. Enrollment of Students Under Exceptional Circumstances
    I will bring a list of students to the meeting, based on the results of Friday's screening, for
    approval under Policy 3100. We will be waiving the age requirement for these students
    based on exceptional circumstances.

  6. Approve Out of District Students
    I have three out of district students that I am recommending for approval. A second grade
    student and a fourth grade student that have moved out of our district. I am also
    recommending that the out of district K-Readiness student be approved if the Board
    chooses to add the third section of K-Readiness.

  7. Superintendent Contract
    I would appreciate having my contract extended another year through the 2018-19 school
    year. Financial and language details can be finalized in the spring as has been past
    practice.
Line

Meeting Minutes

CALL TO ORDER - 6:00 pm

Chair Susanne Vinton called the Regular Meeting of the Board of Trustees to order at 6:00 p.m.
by leading those present in the Pledge of Allegiance. The following trustees and officers were
present: Trustees Tim Sather, Vicki Krause, Don Reed, Scott Kiekover, Joe Borgstrom, Kat
Luhman, Susanne Vinton, Superintendent Tobin Novasio and District Clerk Laurie Noonkester.

Evelyn Pyburn with Yellowstone County News and Dan Carter with ExxonMobil were in
attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school
district matters or governing policies may do so under public participation. No discussion of
personnel or individual students is permitted at this time. A limit of three minutes is placed on
each speaker. Persons who want more time may make arrangements to be placed on a future
agenda. Visitors wishing to record this meeting electronically may do so providing the recording
does not disrupt the orderly conduct of the meeting. As a courtesy, all cell phones should be
turned off. The public is also reminded that they may provide input on all motions being
considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Public Comment: No requests were submitted.

Student Recognition: 5th Grade Teacher Carol Dyk introduced the award winning Reading
Pride/Accelerated Reader students Jeremiah Fritz, Allison Parramore, Shamus Rich and Sydney
Wagner. Each student provided an explanation of what they enjoy about the AR program and
why they are successful in attaining their goals.

Staff Reports: Management Team member Eric Karls spoke to the group's purpose and goals;
explaining their work on Middle School emergency plans, enhancing drill procedures and
reviewing behavior referrals. Mr. Karls noted the Team has worked on intruder drills changes,
publishing evacuation routes in the school dude app, and implemented 4 minute passing time
which has cut down on tardiness, as well as missed classroom time. Mr. Karls continued by
noting while the Team has reviewed behavior referral data a steady drop in referrals has been
seen as well as the overall number of students who are written up. Disruption, defiance and
disrespect are the main issues found in behavioral write ups.

Mr. Karls concluded with the Team's goal of using an assignment database to provide notification of missing work assignments as the next team project.

K-5 Management Team member Kim Shanks spoke to the work their group has done using the
school dude live app and the implementation and installation of buddy benches. Mrs. Shanks
explained the buddy benches are for students who are having a hard day or who have no friends
to play with during recess. The students sit on a buddy bench as a way for other students to
recognize their need for a playmate. Mrs. Shanks noted this year's campus wide evacuation time
was cut almost in half from last year's time. She further explained the group also reviews
behavior data but use color coded slips in order to reinforce universal expectations.
Communication practices between specialists and classroom teachers were explained and Mrs.
Shanks noted an awards assembly is scheduled so students with positive behavior can be
recognized.

Discussion regarding the possibility of tracking bus behaviors and potential use of that data was
held.

Correspondence: Christmas cards were passed around for review. Chair Susanne Vinton read
aloud a letter from the Montana State Governor's office awarding the district the First Lady
School Breakfast Champion Certificate.

PTA: Lion's Lair Fund Raising Chairman Sue Robertson provided an update on fundraising
efforts which included Celebrity Basketball plans, Brick fundraiser information, a $10,000
donation from the Washington foundation, and $1,500 donation from the Farm Credit
Association raising the total to $159,000 earned so far. Mrs. Robertson noted the upcoming event
hosted by Beyond the Box as well as, the Laps for Lions Lair event to be held in February, a
Carrie Underwood concert/Jake Dinner raffle and a dinner and silent auction to be held April 2nd
at the Garage in downtown Billings.

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman had nothing further to add to his written report
    but fielded questions from the Trustees.

  2. Technology - Coordinator Darlene Hess provided an update on the network
    upgrade that was completed during Christmas break.

  3. Superintendent - Superintendent Tobin Novasio requested guidance on whether he
    should pursue providing a bid to the Pedestrian Safety Committee request for
    snow removal by the district. Mr. Novasio noted he has been in contact with
    MSGIA (the District's property liability insurance provider) who will assist with
    writing the county contact should the board approve moving forward.
    The consensus of the board was to provide a flat fee bid to Yellowstone County
    for snow removal on the new sidewalk with the help from MSGIA for the
    contractual aspects.

    Mr. Novasio continued with his report by highlighting the enrollment numbers for
    Kindergarten Readiness Classes to begin on January 18th. Mr. Novasio concluded
    by reviewing points of his written report.

    Mr. Klasna provided the school survey results regarding the school uniform issue.

TRUSTEE REPORTS

Negotiations: Trustee Kat Luhman reported due to the bad traveling conditions the December
17th meeting was cancelled with the next meeting scheduled for January 19th at 6:30 p.m.

SD #2 High School Trustee Update: Mr. Gordon Klasna reported a February 2nd joint board
meeting between the two districts has been discussed and a continued discussion of running a
mill levy election was been held. Mr. Klasna noted there are only two redistricting committee
meetings left before recommendations are sent to the SD#2 Trustees for action on March 21st.
The two meetings left are to be held on January 26th and February 9th. Mr. Klasna reported there
has been very good Lockwood participation at the redistricting meetings and grandfathering
plans for those redistricted students as well as extending the Platinum Program are being
discussed during those meetings. Lengthy discussion regarding redistricting issues was held.

Joint Meeting with SD #2 Trustees: Chair Susanne Vinton noted she is requesting a confirmation
on the date and number of participants from SD#2 Superintendent Terry Bouck.

ITEMS FOR ACTION

A. Consent Agenda Items

  1. Approval of December 8th, 2015 Meeting Minutes
  2. December 2015 Bills and Wages
  3. Hire Substitutes

Superintendent Novasio noted there is an updated substituted substitute list available.

Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.

B. Declaration of Unforeseen Emergency Day

Superintendent Novasio recommended the Trustees declare December 15, 2015 as an
"unforeseen emergency" day in accordance with MCA 20-9-806. In doing so the students would
not have to make up the day of attendance under this provision. Mr. Novasio further
recommended that the Board not make the certified staff replace this contract day but if the
Trustees would rather a PIR day for record keeping could be scheduled for Saturday, June 4th
following the last day of school.

Discussion was held.

Trustee Tim Sather made the motion to declare December 15, 2015 as an Unforeseen Emergency
Day as provided in MCA 20-9-806 and not require the certified staff to make the contract day up.
Don Reed seconded the motion.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom, Scott Kiekover and
Susanne Vinton voted yes; the motion passed unanimously.

C. Revisit Yellowstone Trail Busing

Superintendent Novasio reported a parent has asked to have the Board revisit the bus route which
transports students up Yellowstone Trail. Mr. Novasio provided a short history of the route by
noting the route in question runs parallel to I-94 just past the area where the two Interstates
diverge; where the Outlaw Canyon Adventure Zip Line is located. Two years ago the trustees
elected to no longer send a bus up this road based on the concerns of the lead driver and the
driver of the route. In the event the Board wishes to make a route change, Mr. Novasio plans to
add this stop to an existing route so it is the first stop in the morning and the last stop in the
afternoon, limiting the number of students on the bus when going up or down the hill.
Additionally, if the Board does make this change, permission from the Huntley Project School
District for a turnaround will have to be requested and approved by the County Transportation
Committee sought. Mr. Novasio noted he does not anticipate either being an issue but the change
will take some time to process.

Discussion was held with the Trustees asking, "Exactly what has changed about the safety and
condition of the road since the last decision by the Board to stop the route below the hill?"
Superintendent Novasio responded, "Nothing other than the request from an upset parent."

Trustee Kat Luhman moved to leave the route as it now stands. Joe Borgstrom seconded the
motion.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom, Scott Kiekover and
Susanne Vinton voted yes; the motion passed unanimously.

D. Hire Certified Teacher

Superintendent Novasio recommended this item be tabled. Mr. Bowman explained due to the
enrollment numbers the hiring of a certified teacher for a third session of the Readiness
Kindergarten program is not supported.

Trustee Scott Kiekover moved to table agenda item D. Tim Sather seconded the motion.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom, Scott Kiekover and
Susanne Vinton voted yes; the motion passed unanimously.

E. Enrollment of Students under Exceptional Circumstances

Mr. Bowman explained the testing results regarding how the group rates under Policy 3100.19 of
the 31 students meet the requirements of Policy 3100.

Superintendent Novasio recommended waiving the age requirement for enrollment to the
Kindergarten Readiness program for the students listed by number based on exceptional
circumstances as provided under Policy 3100.

Trustee Don Reed made the motion to waive the age requirement for enrollment to the
Kindergarten Readiness program for the students listed based on exceptional circumstances. Joe
Borgstrom seconded the motion.

Discussion was held.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom, Scott Kiekover and
Susanne Vinton voted yes; the motion passed unanimously.

F. Approve Out of District Students

Superintendent Novasio recommended one second grade student and one fourth grade student be
approved for out of district attendance for the remainder of the school year. He does not
recommend the out of district attendance for the K-Readiness student.

Trustee Tim Sather made the motion to grant out of district enrollment to the students as
recommended. Kat Luhman seconded the motion.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom, Scott Kiekover and
Susanne Vinton voted yes; the motion passed unanimously.

G. Superintendent Contract

Susanne Vinton explained during an executive session held prior to this meeting, Mr. Novasio's
evaluation was conducted and as such she would entertain the motion to extend his contract for
another year through the 2018-19 school year.

Trustee Don Reed made the motion to extend Superintendent Tobin Novasio's contract an
additional year making it run through the 2018-19 school year. Joe Borgstrom seconded the
motion.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Don Reed, Joe Borgstrom, Scott Kiekover and
Susanne Vinton voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, February 9, 2016, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Joe Borgstrom moved to adjourn the meeting at 8:10 p.m. Vicki Krause seconded the
motion.

Trustees Tim Sather, Kat Luhman, Vicki Krause, Don Reed, Scott Kiekover, Joe Borgstrom and
Susanne Vinton voted yes; the motion passed unanimously.


___________________________                ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk

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