Meeting Date: January 12, 2016
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to Order
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognition - Reading Pride/Accelerated Reader
  3. Staff Report - Management Teams
  4. Correspondence
  5. PTA Report
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Superintendent's Report
4. Trustee reports
  1. Negotiations Update
  2. SD #2 High School Trustee Update
  3. Joint Meeting with SD #2
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of December 8th Meeting
    2. Approve Bills and Wages for December 2015
    3. Hire Substitutes
  2. Declaration of Unforeseen Emergency Day
  3. Revisit Yellowstone Trail Busing
  4. Hire Certified Teacher
  5. Enrollment of Students Under Exceptional Circumstances
  6. Approve Out of District Students
  7. Superintendent Contract
6. Adjourn

NEXT REGULAR MEETING IS FEBUARY 9th, 2016 AT 6:00 PM

Superintendent's Agenda Report

5. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of December 8th Meeting
    2. Approve Bills and Wages for December 2015
    3. Hire Substitutes
      I recommend that the attached list of substitutes be approved.

  2. Declaration of Unforeseen Emergency Day
    I recommend that the trustees declare December 15th, 2015 as an "unforeseen
    emergency" day in accordance with MCA 20-9-806. This would mean that students would
    not have to make up that day. I also recommend that we do not make the certified staff
    replace this day. If the Board desires to have staff make this day up, I suggest that we
    have a PIR day for record keeping following the last day of school on Saturday June 4th.

  3. Revisit Yellowstone Trail Busing
    A parent has asked to have the Board revisit having our bus route deliver students up on
    Yellowstone Trail. This is the road that runs parallel to I-94 just past the area where the
    two Interstates diverge; where the Outlaw Canyon Adventure Zip Line is located. When
    we revised the bus routes two years ago the trustees elected to no longer send a bus up
    this road based on the concerns of our lead driver and the driver of that route. If the Board
    wishes to make this change, I do have a plan to add this stop to an existing route so that it
    is the first stop in the morning and the last stop in the afternoon, limiting the number of
    students on the bus when going up or down this hill. Additionally. If the Board does makes
    this change, we will have to request permission from Huntley Project to turn around in their
    district and it will have to be approved by the County Transportation Committee. I do not
    anticipate either being an issue but it will take some time.

  4. Hire Certified Teacher
    I recommend that we hire Aubrie Visser to a prorated 101-day teaching contract. This will
    allow us to offer three sections of Readiness Kindergarten. We have over 35 students
    signed up for the screening on Friday. Mrs. Visser would teach a section every other day
    and serve as a permanent substitute on the alternate days. She was hired as a Paraprofessional
    last month at a rate of $11.60/hour. This is an estimated cost of $9,300 for
    the same 100 days; the cost of a certified substitute for 50 days is approximately $4,250.
    The prorated teaching salary would be approximately $16,500.

  5. Enrollment of Students Under Exceptional Circumstances
    I will bring a list of students to the meeting, based on the results of Friday's screening, for
    approval under Policy 3100. We will be waiving the age requirement for these students
    based on exceptional circumstances.

  6. Approve Out of District Students
    I have three out of district students that I am recommending for approval. A second grade
    student and a fourth grade student that have moved out of our district. I am also
    recommending that the out of district K-Readiness student be approved if the Board
    chooses to add the third section of K-Readiness.

  7. Superintendent Contract
    I would appreciate having my contract extended another year through the 2018-19 school
    year. Financial and language details can be finalized in the spring as has been past
    practice.

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