Meeting Agenda

Meeting Date: December 9, 2014
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognitions
    1. Elementary Musician
    2. Gifted and Talented Projects
      a. Pedestrian Safety
      b. Wall of Fame
  3. Vision Team Report
    1. Elementary Management Team
    2. Middle School Management Team
  4. Correspondence
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Curriculum Report
  4. Elementary Principal's Report
  5. Middle School Principal's Report
  6. Superintendent's Report
4. Trustee reports
  1. Superintendent Evaluation Tool
  2. Auditorium Discussion
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of November 11th Meeting
    2. Approve Bills and Wages for November 2014
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches
    6. Hire Certified Staff
  2. Student Expulsion Hearing - Executive Session
  3. Approve Student Placement at New Day
  4. Approve Out of District Students
  5. Policy Updates
    1. Revisions - 1310, 3210* (One Reading Required), 3231, 3600P, 5140
    2. New Policy - 5125
6. Adjourn

NEXT REGULAR MEETING IS JANUARY 13th, 2015 AT 6:00 PM

Superintendent's Agenda Report

5. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of November 11th Meeting
    2. Approve Bills and Wages for November 2014
    3. Hire Substitutes
      I recommend the Board approve the attached list of substitute employees pending
      background checks and TB tests.
    4. Hire Classified Staff
      I recommend that we hire Emily Lund and Terry Barta for Custodian positions at the
      appropriate rate per the Board's accepted salary matrix. All hires are dependent on
      background checks.
    5. Hire Coaches
      Mr. Swanke recommends Sharmi Lagge be offered a contract for the Dance Coaching
      Position. We also would like the Board to approve Cara Lagge and Christian O'Loughlin to
      volunteer with that program. Also, Devin Reed needs to be approved as a volunteer 6th
      Grade Boys' Basketball Coach.
    6. Hire Certified Staff
      I have a recommendation to hire Helen McClain for the Readiness Kindergarten (Pre-K)
      program position at the appropriate rate according to our salary matrix. This is a pro-rated
      position for 98 contracted days.

  2. Student Expulsion Hearing - Executive Session
    I recommend the expulsion of student 14-2 from Lockwood Schools. Mr. Christman is
    working with the parent to place the student at New Day.

  3. Approve Student Placement at New Day
    I recommend that the Board approve the placement of student 14-3 at the New Day Ranch
    Day School accordance with the student's Individual Education Plan. We usually do not
    bring New Day placements to the Board as most of them utilize Medicaid, however this
    student does not qualify and we will be responsible for the cost of attendance. The cost to
    the district is $102 per day of attendance and includes transportation. This is paid out of
    our Tuition Fund, a non-voted levy.

  4. Approve Out of District Students
    I recommend that the Board approve two out of district students for enrolment for the
    remainder of the 2014-15 school year. RB is a first grader (123 students in grade) who
    whose mother we hired and will be new to the district. RD is an eighth grader who has
    moved out of the district and wants to finish Middle School in Lockwood.

  5. Policy Updates
    All of these policy updates are being recommended by MTSBA. I have included
    information from the November Policy Notes on these changes. All of these are first
    readings.

    Policy 3210 will only require this one reading as it is based on a change to the law.
    Policy 5140 is not included in the Policy Notes but reflects what our practice will now need
    to be in order to best meet the requirements of the Affordable Care Act.
         1. Revisions - 1310, 3210*, 3231, 3600P, 5140
         2. New Policy - 5125
Star Line

Meeting Minutes

Page 1
Regular Board Meeting
December 9, 2014

REGULAR SESSION CALL TO ORDER - 6:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 6:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Peter Freivalds, Tim Sather, Kat Luhman, Joe Borgstrom (arrived during the Public Comment segment) Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustees Jennifer Wagner and Don Reed were absent.

Dan Carter with ExxonMobil and Evelyn Pyburn with the Yellowstone County News were in
attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

There were no public comment requests submitted.

Mr. Bowman recognized the Elementary Musician Grant Rickard who entertained the Trustees and audience with a wonderful flute solo. Chair Susanne Vinton thanked Grant for sharing his musical gift.

Student Noah Miller introduced his fellow creators David Lockrem, and Brayden Tresch and presented their Pedestrian Safety Video which was shown to those in attendance. Superintendent Novasio explained the video will be shown throughout the school for all students. Trustee Susanne Vinton asked how long the production process took. Brayden Tresch responded that it took the team approximately 3 months to create the video. Trustee Tim Sather noted that he would like to make everyone aware that the crosswalk lights on Highway 87 work 24/7 when the button is pushed and thought it would be an important addition to the pedestrian safety conversation.

Tailey Leatherberry introduced students, Rachel Clayton, Jayden Wagner, Kyler Tresch, Cole Wilson and Brandon Gerber who are developing the "Wall of Fame" to honor former Lockwood graduates. The students explained the purpose of the program is to encourage current students to

Page 2
Regular Board Meeting
December 9, 2014

stay in school in light of the high dropout rate of Lockwood students. Examples of posters the group created were shown and will be displayed throughout the Middle School. The group will distribute students scan cards which will direct the recipients to a website where videos and other information regarding the benefits of staying in school will be available. Trustee Susanne Vinton asked how many of the Wall of Fame pictures will be displayed and how the process works. The students responded that potential inductees are sent a letter requesting a current photo and biographical information. When the inductees return the requested information, the photos are sent to LifeTouch Studios who send the completed posters within 5 to 10 business days.

Vision Team Reports:

Elementary Management Team Chairperson Kim Shanks explained the focus of the team with Co-chair Stephanie Lehman reviewing the projects completed on security, evacuation procedures and playground assessments. The group gave the Trustees a sense of "Where we Are" and "Where we are Going" with the teams goals and objectives. Mrs. Shanks fielded questions.

Trustee Tim Sather and others noted that he very much appreciates the teams taking the time to report on their activities and are impressed in how they take ownership of the issues facing the district.

Middle School Management Team Chairman Bob Hankins presented a written report explaining the team's work using behavior and attendance data. Mr. Hankins invited the Trustees to any meeting to see the work in action as it is impressive. Mr. Hankins fielded questions from the Trustees.

Chair Susanne Vinton thanked the team for their work in making the Middle School a better place.
Correspondence:

Chair Susanne Vinton noted an email received from Trustee Don Reed, while he recovers from a recent surgery, which contains inquiries regarding Saturday School. Middle School Principal Gordon Klasna will address the questions during the Middle School report section.

The Trustees and audience were treated to pizza provided by Trustee Joe Borgstrom.

DISTRICT REPORTS

A. Facilities- Director Rob Guzman reviewed the status of the roofing projects and presented photos of the roofing problems.

B. Technology - Coordinator Darlene Hess had nothing further to add to her presented report.

C. Curriculum -Director Cindy Gopp reviewed the highlights of her presented


Page 3
Regular Board Meeting
December 9, 2014

report. Teachers Shelly Ryan and Savannah Smith reported on the recent training they attended on the Rubicon Atlas. They explained how using the program to plan and strategize the district's curriculum is extremely valuable. Mrs. Smith and Mrs. Ryan responded to questions from the Trustees. Mrs. Gopp stated the Rubicon reports are very helpful in visualizing the corrections that need to be made in the curriculum.

The team noted the work is taking a significant amount of time to develop but the effort will be well worth it in the end.

D. Elementary Principal - K-5 Principal Mike Bowman noted that being a part of the ACE Consortium has been a bit disappointing since the Lockwood Curriculum Teams have done the bulk of the work and then their work is distributed to the entire consortium for use. Mr. Bowman mentioned the Braxx Cups Assembly by way of the PTA fundraiser will be held on Friday and invited the Trustees to attend following the Christmas luncheon. He had nothing further to add to his report but fielded questions from the Trustees.

E. Middle School Principal - MS Principal Gordon Klasna reviewed the highlights of his report noting the K-9 inspection recently held was a success with nothing found of concern. Mr. Klasna reported on the ongoing focus of attendance issues and how he and Mr. Kinsey are handling them. Mr. Klasna further reviewed the Saturday School program protocol in response to Trustee Don Reed's email. He noted that the staff member all volunteer for the assignment. Trustee Peter Freivalds asked if the program is working. Mr. Klasna responded he believes it does help. Mr. Klasna continued with an explanation of the Pride Program and the homework check off component and behavior rating used in the Middle School.

Superintendent Novasio continued with the student behavior conversation and brought to the Trustee's attention that the management team and he are investigating funding for a program to help better assess student needs for YBGR placement. This program will also work as a transition from the YBGR to the back to the regular classroom.

F. Superintendent - Mr. Novasio provided an update on the new happenings regarding the K-8 expansion issue. Superintendent Novasio fielded questions from the Trustees. He continued to review his written report, explaining the Targeted Economic Develop District (TEDD) concept that has been put before the Yellowstone County Commissioners for review.

Mr. Novasio noted that he has accepted a letter of resignation from Special Education Teacher Brittney Bancroft effective Monday, December 8, 2014. The position opening has been posted and a hiring recommendation will be presented as soon as possible.

Page 4
Regular Board Meeting
December 9, 2014

TRUSTEE REPORTS

Superintendent Evaluation Committee members Kat Luhman and Peter Freivalds reported on the status of the work the committee has completed and presented the Evaluation Tool they believe will be a better analytic procedure during the Superintendent evaluation process.

Mr. Freivalds explained the staff relations portion of the process will be given to the Leadership Teams for a better assessment of the staff/superintendent relationship. Mr. Freivalds continued reviewing the evaluation tool key components they have worked upon.

Trustee Kat Luhman noted that she is a big proponent of the Rubric formula and feels the results are more accurate and reliable.

Trustee Freivalds noted that the evaluation would be processed twice per year.

Trustee Tim Sather thought the process corrects some of the issues he sees in using the current process.

Procedural questions were fielded. It was noted that the presented format is the first draft and open for editing suggestions.

Chair Vinton suggested Mr. Novasio review the document and work with the committee to clarify issues together since the time frame is shortened by the evaluation deadline of January. Mrs. Vinton continued she would like to see comments sections added to the evaluation questions.

Trustee Peter Freivalds suggested that the board entertain his suggestion of building an auditorium or audio/visual center that could be used for public meeting and arts events.

Trustee Tim Sather suggested the Trustees wait to see if a high school building project is possible as he would hate to take any bonding capacity away from building a first class facility should the opportunity arise.

ITEMS FOR ACTION

A. Consent Agenda Items - Approval of November 11, 2014 Minutes, November Bill and Wages, Hire of Substitutes, Hire of Classified Staff, and Hire of Coaches, and Hiring of Certified Staff.

Primary Principal Mike Bowman introduced Teacher Helen Mclean who is recommended for the Preschool teaching position.

Mr. Novasio also requested that Lisa Boney be added to the Hire of Substitutes listing.

Chair Susanne Vinton asked if there were any objections to the consent agenda items and addition as presented. Hearing none, the above agenda items were approved as presented.

B. Student Expulsion Hearing- By consent of the Board of Trustees this item was moved after agenda item E.

Page 5
Regular Board Meeting
December 9, 2014

Chair Susanne Vinton called for an Executive Session in order to protect the individual’s right to privacy.

Chair Susanne Vinton opened the meeting to the public and the following action was taken.

Trustee Peter Freivalds moved to permanently expel student 14-2 from attendance at Lockwood SD#26. Tim Sather seconded the motion.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, and Joe Borgstrom voted yes; the motion passed unanimously.

C. Approve Student Placement at Yellowstone Boys and Girls Ranch.

Trustee Tim Sather moved to approve placement of student 14-2 at Yellowstone Boys and Girls Ranch. Kat Luhman seconded the motion.

Trustees Susanne Vinton, Tim Sather, Kat Luhman, Peter Freivalds and Joe Borgstrom voted yes; the motion passed unanimously.

D. Approve Out of District Students

Superintendent Novasio recommended the Board approve two out of district students for enrollment for the remainder of the 2014-15 school year. RB is a first grader (123 students in grade with 7 teachers, well below accreditation standards) whose mother we hired and will be new to the district. RD is an eighth grader who has moved out of the district and wants to finish Middle School in Lockwood.

Trustee Peter Freivalds made the motion to approve out of district attendance to students RB and RD for the remainder of the 2014-15 school year as presented. Joe Borgstrom seconded the motion.

Trustees Susanne Vinton, Tim Sather, Kat Luhman, Peter Freivalds and Joe Borgstrom voted yes; the motion passed unanimously.

E. Policy Updates

1. Revisions - 1310, 3210*, 3231, 3600P, 5140 - One Reading

The revisions recommended from MTSBA are as follows:

1310 - There is not any law that requires any number of readings to adopt, revise, or delete a policy.
3210- This policy was revised to include the language in the Federal Office of Civil Rights model of Nondiscrimination and Sex Equity. MTSBA considers this a REQUIRED change in policy.
3231 - MTSBA recommends revision of the Search and Seizures policy.

Page 6
Regular Board Meeting
December 9, 2014

3600P - MTSBA recommends this revision to clarify the process and procedures for parents or an eligible student when challenging student records.
51140 - This revision will best reflect district practices of meeting the requirements of the Affordable Care Act.


Discussion was held with questions fielded by Mr. Novasio.

Trustee Tim Sather made the motion to approve the revisions for policies 1310, 3210, 3231, 3600P, 51400 as presented. Joe Borgstrom seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Kat Luhman, and Joe Borgstrom voted yes; the motion passed unanimously.

2. New Policy 5125 - First Reading

The New Policy Explanations is as follows:

5125 - Districts are recommended to have a "whistle blowing" policy in place which may be asked for in case of litigation on discrimination.


Trustee Joe Borgstrom made the motion to approve policies 5125 for the first reading. Kat Luhman seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Kat Luhman, and Joe Borgstrom voted yes; the motion passed unanimously.


ADJOURN

The next Regular Meeting will be on Tuesday, January 13, 2015, at 6:00 p.m. in the Lockwood School District Board Room.

Trustee Peter Freivalds moved to adjourn the meeting at 8:43 p.m. Joe Borgstrom seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Susanne Vinton, and Joe Borgstrom voted yes; the motion passed unanimously.




___________________________         ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk



All external links are intended for educational purposes only. The Lockwood School District is not responsible
for questionable or controversial content that may be found through external links on this site.