Meeting Agenda

Meeting Date: November 11, 2014
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognitions
    1. 2nd Grade Clean Up
    2. 3rd Grade Interviewees
  3. Vision Team Report - Instruction Teams
  4. Correspondence
3. District Reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
4. Trustee reports
  1. MCEL Reports
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of October 14th Meeting
    2. Approve Bills and Wages for October 2014
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches
    6. Employee Termination
  2. Approve Revised Bus Routes
  3. Discuss 8th Grade Football
  4. Consider Montana Rural Education Association (MREA) Membership
  5. Consider Montana Quality Education Coalition (MQEC) Membership
  6. Approve Expenditure for MTSBA's Caucus Day on the Hill
  7. Approve Section 125 Flexible Benefits Provider
  8. Create Booster Fund in Extra Curricular Account
  9. Approve Pre-School Program for Spring 2015
  10. Set Date for Christmas Luncheon
5. Adjourn

NEXT REGULAR MEETING IS DECEMBER 9th, 2014 AT 6:00 PM

Superintendent's Agenda Report

5. Items for Action

  1. Consent Agenda
    All of the items 1-6 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of October 14th Meeting
    2. Approve Bills and Wages for October 2014
    3. Hire Substitutes
      I recommend the Board approve the attached list of substitute employees pending
      background checks and TB tests.
    4. Hire Classified Staff
      Mr. Guzman will have a recommendation for a custodial hire. I will update this item as I
      get information.
    5. Hire Coaches
      Mr. Swanke recommends Rob DiGialonardo and Joel Rogers for the 7th and 8th Grade
      Boys' Basketball Coaching Positions.
    6. Employee Termination
      I recommend that the trustees terminate the employment of Bryce Papke.

  2. Approve Revised Bus Routes
    We have made some adjustments to how we transport students to and from the
    Yellowstone Academy. We will now have an aide on this bus to assist the driver in dealing
    with students. We are also now picking the students up at their homes rather than having
    them meet the bus here at the school. This is an increase of 15.1 miles for the AM route
    and an average of 6.6 miles per day for the PM route. The County Transportation
    Committee, pending your approval, has tentatively approved this change.

  3. Discuss 8th Grade Football
    I would like some guidance from trustees regarding looking into the possibility of reviving
    our football program for 8th graders. Several parents that are interested in having a
    Lockwood School team once again have contacted me over the past few months and Mr.
    Reed has expressed his concerns regarding the lack of sports opportunities for middle
    school boys on many occasions. Mr. Swanke has put together some cost analysis that I
    have included.

  4. Consider Montana Rural Education Association (MREA) Membership
    I recommend that the Board consider membership in the Montana Rural Education
    Association. MREA is really taking the lead in advocating for the K-8 Expansion Bill. We
    would not need the Legal Option.

  5. Consider Montana Quality Education Coalition (MQEC) Membership
    MQEC Executive Director Dianne Burke presented information on the organization at the
    October meeting. We discussed at that time that we would address membership in MQEC
    as an action item.

  6. Approve Expenditure for MTSBA's Caucus Day on the Hill
    MTSBA is asking member districts to donate a minimum of $100 each in order to fund the
    "Caucus Day on the Hill" event. This year trustees and administrators will gather in Helena
    on Monday February 23rd to advocate for the needs of our students. I recommend that we
    help fund this activity.

  7. Approve Section 125 Flexible Benefits Provider
    I recommend that we approve American Fidelity Assurance Company as our Section 125
    Flexible Fringe Benefits Plan provider for employees effective January 1, 2015.

  8. Create Booster Fund in Extra Curricular Account
    I recommend that we create a Booster program fund in the Extra Curricular Accounts.
    This will allow us to track the revenues and expenses of this new program. I have
    included the working drafts of what the first signs will look like as well as the stickers we
    will provide sponsors to display at their place of business.

  9. Approve Pre-School Program for Spring 2015
    We would like to start moving forward with interviewing and hiring a staff member and
    getting information out to parents if we are going to offer this program again. Trustees will
    need to make this decision based on the available funding. The ability to provide this
    program will also depend on the Lockwood Education Association's willingness to work
    with us again on a MOU as well.

  10. Set Date for Christmas Luncheon
    We need to set plans for the Staff Appreciation Christmas Luncheon. Last year's date was
    December 13th.
Star Line

Meeting Minutes

Page 1
Regular Board Meeting
November 11, 2014

REGULAR SESSION CALL TO ORDER - 6:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 6:00 p.m. and led those
present in the Pledge of Allegiance. Mrs. Vinton took a moment to acknowledge Veterans Day
and specifically thanked those Veterans who were in attendance for their service to our country.
The following trustees and officers were present: Trustees Susanne Vinton, Peter Freivalds, Tim
Sather, Jennifer Wagner, Kat Luhman, Don Reed, Joe Borgstrom, Superintendent Tobin Novasio
and District Clerk Laurie Noonkester.

Dan Carter with ExxonMobil and Evelyn Pyburn with the Yellowstone County News were in
attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

There were no public comment requests submitted.

Mr. Bowman recognized the students that were interviewed by the Billings Gazette during the
Great Montana ShakeOut earthquake drill. Mrs. Vinton presented each child with a gift card and
thanked them for representing their school so well.

K-5 Visions Instructional Team Reports - Staff member and Instruction Team member Rob
DiGiallonardo introduced the other members of the team and gave an explanation of the work the
team has done in implementing the RTI Essential Components that help provide the best
instruction to the students. Co-chair of the team Shad Fancher thanked the board for the
opportunity of using the Wednesday early outs for collaboration and team meetings. Handouts
highlighting their work were distributed.

Middle School Instructional Visions Team Reports - Staff member, Johanna Freivalds,
introduced the Middle School team members and reviewed the handouts that explained their
work. K-5 Co-chair Shad Fancer noted that the 5th grade team is working with the Middle School
team to help ease the gap during the transition to the Middle School environment. Team members
fielded questions from the Trustees on the effectiveness of the teams.

Page 2
Regular Board Meeting
November 11, 2014

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman had nothing to add to his written report. Mr.
    Guzman reviewed points of his report and fielded questions.

  2. Technology - Coordinator Darlene Hess had nothing further to add to her report
    but gave status reports on the work done to increase the internet bandwidth.

  3. Elementary Principal - K-5 Principal Mike Bowman reported that in an effort to
    help the facilities department with the fall leaf cleanup he had 59 students
    voluntarily enlisted in a contest to gather leaves. Those that collected the most
    leaves were given special recognition. Mr. Bowman reported that the Family
    Resource Center has broken an all time record with 252 participants at the Lunch
    and Learn group. Chair Susanne Vinton thanked Mr. Bowman for his report on
    Anti-Bullying.

  4. Middle School Principal - MS Principal Gordon Klasna added that the My Voice
    Survey has had a great turnout and noted the added component of parental
    participation. Mr. Klasna noted that a Graduation Matters Montana Kickoff is
    planned for December.

  5. Superintendent - Mr. Novasio reviewed his written report for the board noting the
    recent enrollment increase from the last report. Mr. Novasio noted some of the
    NWEA test score results and that the PTA has raised $20k for the Lions Lair 2.0
    project. He displayed a picture of the Trustees receiving the Golden Gavel for 25th
    consecutive year and recognized Trustee Don Reed, who was presented with his
    Marvin Heintz award plaque that was awarded during the October MCEL
    conference.
TRUSTEE REPORTS

Chair Susanne Vinton invited the trustees to share their thoughts on the classes attended at
MCEL.

Trustee Joe Borgstrom noted that he recognized he needs to speak up and not be so hesitant to
voice his concerns on issues.

Trustee Jen Wagner reported that she received good information from the technology, collage
preparedness and Common Core discussions she participated in.

Trustee Kat Luhman thought the opening speakers in the past were more relevant to education
than this year's speaker.

Chair Susanne Vinton noted that she has a copy of the closing session presentation and would
send it to anyone interested.

Page 3
Regular Board Meeting
November 11, 2014

ITEMS FOR ACTION

A. Consent Agenda Items - Approval of October 14, 2014 Minutes, October Bill and
Wages, Hire of Substitutes, Hire of Classified Staff, Hire Coaches, and Employee
Termination.

Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.
Superintendent Novasio clarified the coaching assignments.

B. Approve Revised Bus Routes

Superintendent Novasio explained the adjustments that are proposed in transporting students to
and from Yellowstone Academy. Mr. Novasio reported that an aide will be placed on the bus to
assist the driver in dealing with students and the bus will be picking the students up at their
homes rather than having them meet the bus here at the school. This will increase the mileage of
15.1 for the AM route and an average of 6.6 miles per day to the PM route. Mr. Novasio noted
that the County Transportation Committee has approved all these routes, pending board approval.
Discussion was held on the bus aide and the logistics of the proposed revisions.

Trustee Peter Freivalds moved to approve the bus route revisions and additions as presented. Joe
Borgstrom seconded the motion.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, Don Reed, Jennifer
Wagner, and Joe Borgstrom voted yes; the motion passed unanimously.

C. Discuss 8th Grade Football

Superintendent Novasio requested guidance from trustees regarding the possibility of reviving
the football program for 8th graders. He noted that several interested parents have contacted him
over the past few months and Trustee Don Reed has expressed his concerns regarding the lack of
sports opportunities for middle school boys on many occasions. Athletic Director Jesse Swanke
has put together a cost analysis but it appears that community and parental support/fundraising
would be needed for startup costs. Mr. Novasio explained he anticipates not scheduling games
with SD2 but would engage some of the surrounding like size school districts. AD Jesse Swanke
further noted that unlike the Yellowstone Youth Football League, Lockwood players would have
to meet grade and behavior requirements in order to participate.

Trustee Tim Sather explained the history regarding the program noting that he would like to see
it reinstated.

Trustee Kat Luhman asked for a ball park figure of the startup costs. AD Jesse Swanke suggested
that most of the initial start up costs could be raised by parents through fundraising activities.

Parent Debra Edelman asked how much of the cost would be the parent's responsibility?

Superintendent Novasio noted that it would have to be determined by the Trustees and how much

Page 4
Regular Board Meeting
November 11, 2014

fundraising was done. Trustee Don Reed suggested scholarships may be available to students
who may not be able to afford the costs.

Community member Bill Reitler commented that he would rather student athletes be coached by
trained educators and feels strongly that the Lockwood Community can and will fully support the
program.

Trustee Don Reed pointed out that kids need varied programs to help them fully engage in the
school environment and believes that a school sponsored football program could potentially hold
a student through their high school career and beyond.

Trustee Peter Freivalds questioned how many in the audience were in attendance to support a
football program and noted the show of hands proved this topic provided the biggest meeting
attendance is some time. He thanked everyone for attending the meeting.

Further discussion was held.

Superintendent Novasio suggested that decisions on the issue would need to be made quickly so
that planning can begin.

Trustee Tim Sather reviewed the items/equipment needing to be addressed and requested that a
committee be formed to begin working on items.

Mr. Novasio noted some of the revenue generating ideas included concessions and gate receipts.
Trustee Peter Freivalds concluded if education and grade requirements were kept forefront in the
program he would fully support it.

Trustees Jennifer Wagner and Susanne Vinton very much liked the idea of a community event
and local team.

Trustee Don Reed moved to pursue the formation of a Lockwood School Football Team. Kat
Luhman seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Kat Luhman, Don Reed, Peter Freivalds
and Joe Borgstrom voted yes; the motion passed unanimously.

D. Consider Montana Rural Education Association (MREA) Membership

Superintendent Novasio recommended the Board consider membership in the Montana Rural
Education Association as MREA is taking the lead in advocating for the K-12 Expansion Bill.

Discussion was held.

Trustee Tim Sather made the motion to approve membership in the MREA minus the legal
option. Joe Borgstrom seconded the motion.

Page 5
Regular Board Meeting
November 11, 2014

Further discussion was held with Trustee Kat Luhman stating it is vital for the Board to take a
stand on the importance of local control and feels becoming a member of MREA makes that
statement.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds
and Joe Borgstrom voted yes; the motion passed unanimously.

E. Consider Montana Quality Education Coalition (MQEC) Membership

Superintendent Novasio reminded the Trustees that at the October meeting MQEC Executive
Director Dianne Burke presented information on the organization at the October meeting and it
was requested that membership in MQEC be discussed.

Trustee Jennifer Wagner stated she feels that the board should decline the membership due to
their lack of support on the K-12 expansion issue.

Trustee Joe Borgstrom made the motion to decline MQEC membership. Jen Wagner seconded
the motion.

Further discussion was held.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Kat Luhman, Don Reed, Peter Freivalds
and Joe Borgstrom voted yes; the motion passed unanimously.

F. Approve Expenditure for MTSBA's Caucus Day on the Hill

Chair Susanne Vinton explained that MTSBA is asking member districts to donate a minimum of
$100 each in order to fund the “Caucus Day on the Hill” event. This year trustees and
administrators will gather in Helena on Monday February 23rd to advocate for the needs of our
students.

Discussion was held. Trustee Jennifer Wagner asked if it would be appropriate for student
council members to attend in order to present a student's perspective to the K-12 expansion issue.
Trustee Joe Borgstrom moved to approve the expenditure of a minimum of $100.00 as
recommended. Don Reed seconded the motion.

Trustee Jennifer Wagner amended the motion to change the donation amount to $200.00. Don
Reed seconded the motion.

Motion to amend the previous motion passed unanimously with Trustees Susanne Vinton, Tim
Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds and Joe Borgstrom voting yes.

Page 6
Regular Board Meeting
November 11, 2014

G. Approve Section 125 Flexible Benefits Provider

Business Manager Laurie Noonkester explained why she recommends the Trustees approve
American Fidelity Assurance Company as our Section 125 Flexible Fringe Benefits Plan
provider for employees effective July 1, 2014.

Trustee Don made the motion to approve American Fidelity Assurance Company as the Section
125 Flexible Fringe Benefits Plan provider for employees effective July 1, 2014 as presented.
Peter Freivalds seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Don Reed, Jennifer Wagner, Susanne
Vinton, and Joe Borgstrom voted yes; the motion passed unanimously.

H. Create Booster Program Fund in Extra Curricular Account

Superintendent Novasio recommends that the Trustees approve the creation of a Booster Program
fund in the Extra Curricular Accounts to allow the tracking of the revenues and expenses of this
program. Mr. Novasio included the working drafts of what the first signs will look like as well as
the stickers that will be provided to the sponsors for display at their place of business.

Trustee Joe Borgstrom moved to approve the fund in Extra Curricular Accounts as
recommended. Jennifer Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds
and Joe Borgstrom voted yes; the motion passed unanimously.

I. Approve Pre-School Program for Spring 2015

Superintendent Novasio explained that if the Trustees approve the Pre-School Program he would
like to begin interviewing and hiring a suitable teacher as well as providing information to
parents about the program. Mr. Novasio did note that the ability to provide this program will also
depend on the Lockwood Education Association's willingness to provide a memorandum of
understanding to the current negotiated agreement.

Available funding and potential participant numbers were discussed.

Trustee Peter Freivalds moved to approve the addition of the Pre-School Program as presented.
Kat Luhman seconded the motion.

Further discussion was held.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds
and Joe Borgstrom voted yes; the motion passed unanimously.

Page 7
Regular Board Meeting
November 11, 2014

J. Set Date for Christmas Luncheon

Chair Susanne Vinton reminded the Trustees that it is time to set plans for the Staff Appreciation
Christmas Luncheon, noting that last year's date was December 13th.

Friday December 12th was set for the Staff Appreciation Christmas Luncheon.

Logistics and caters were discussed.

ADJOURN

The next Regular Meeting will be on Tuesday, December 9, 2014, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Peter moved to adjourn the meeting at 8:02 p.m. Kat Luhman seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Don Reed, Jennifer Wagner, Susanne
Vinton, and Joe Borgstrom voted yes; the motion passed unanimously.




___________________________         ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk



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