Meeting Agenda

Meeting Date: October 14, 2014
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognitions
    1. Advanced Math 5th Graders
    2. Heights Exchange Club Student of the Month Award Winners
  3. Vision Team Report - Assessment Teams
  4. Montana Quality Education Coalition - Dianne Burke, Executive Director
  5. Correspondence
    1. MTSBA Golden Gavel Award
    2. MTSBA Marvin Heintz Award
    3. Accreditation Information
3. Items for Action
  1. Consent Agenda
    1. Approve Minutes of September 9th Meeting
    2. Approve Bills and Wages for September 2014
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches/Sponsors
  2. Approve Revised/New Bus Routes
  3. Approve Yellowstone Boys and Girls Ranch Placement
  4. Approve Teacher Evaluation Tool
  5. Approve Purchase of a New Firewall Device
  6. Approve Purchase of New Phone System Hardware
  7. Affirm Position on Amendment to MTSBA Resolution Regarding K-8 Expansion
  8. Approve Out of District Student
4. District reports
  1. Curriculum Report
  2. Facilities Report
  3. Technology Report
  4. Elementary Principal's Report
  5. Middle School Principal's Report
  6. Superintendent's Report
5. Trustee reports
  1. MCEL Information/Schedule
6. Adjourn

NEXT REGULAR MEETING IS NOVEMBER 11th, 2014 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of September 9th Meeting
    2. Approve Bills and Wages for September 2014
      We recently finished switching over our Activities accounting system; these repots are for
      both August and September.
    3. Hire Substitutes
      I recommend the Board approve the attached list of substitute employees pending
      background checks and TB tests.
    4. Hire Classified Staff
      I recommend that Moriah Krafft be hired for a Para-professional position at the appropriate
      rate based on experience pending her background check. I also recommend that Diane
      Brook be hired to help out in the Administrative Offices on an as needed basis in order to
      assist with the increasing data collection that is now required by the state.
    5. Hire Coaches/Sponsors
      Mr. Swanke recommends Cinda Paynter for 8th Grade Girls' Basketball, Beth Wentzell for
      7th Grade Girls' Basketball, and Jerry Zilkoski for 6th Grade Boys' Basketball Coaching
      Positions.

  2. Approve
    Some changes have been made to our regular routes number 1, 2, 8, 9 and 10 in order to
    address the number of riders on each bus and to get the buses to school earlier in the
    morning. We also need to approve the Special Education Pre-School routes and the
    Yellowstone Academy routes. The County, pending your approval, has approved all these
    routes.

  3. Hire Substitutes
    I recommend that the Board approve the placement of student YA14-1 at the Yellowstone
    Academy in accordance with the student's Individual Education Plan.

  4. Student Disciplinary Issue
    Due to changes in Montana's Standards of Accreditation we had to change our evaluation
    tool for teachers. This is the tool that we have developed to meet the requirements of
    ARM 10.55.701. This is a focused version of the Montana Educator Performance System
    (E-PAS) that has been developed by the state. We have chosen to highlight the specific
    areas that we believe have the greatest impact on student learning. In accordance with
    the Negotiated Agreement, we have taken feedback from teachers into account in the
    development of this tool including utilizing the Leadership Team process.

  5. Amend Bus Routes
    I recommend that we approve the purchase of a new Sonicwall firewall device for our
    internet filtering needs. Darlene will have additional information available at the meeting
    for both this item and the next including a recommendation on which device to purchase.

  6. Policy Update
    I recommend that we move ahead with updating the hardware and providing support for
    the computer and control units for our phone system. We can use carry over funds that
    are earmarked for safety and have to be spent this year to pay for this upgrade.

  7. Affirm Position on Amendment to MTSBA Resolution Regarding K-8 Expansion - Policy
    4000

    It is best practice for the Board to come to a consensus and have a plan that all trustees
    can support regarding this issue going into the MTSBA Annual Meeting at MCEL. I have
    included the proposed motion that is coming out of the Delegate Assembly.

  8. Approve Out of District Student
    I recommend that the trustees approve the attendance of student DD (7th) in Lockwood as
    an out of district student for the remainder of the 2014-15 school year.
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
March 11, 2014

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those
present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Peter Freivalds, Tim
Sather, Jennifer Wagner, Kat Luhman, Joe Borgstrom, Superintendent Tobin Novasio and
District Clerk Laurie Noonkester. Trustee Don Reed was absent.

Dan Carter with ExxonMobil and Jonathon McNiven with the Yellowstone County News were in
attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

There were no public comment requests submitted.

Mr. Klasna introduced the 5th Grade Advanced Math students and explained their math journey
that has them working on 7th grade math skills. The students participating in the Advanced Math
Program are: Colton Cain, Holly McEachron, Josh Miller, Julianna Steinback and Kylie
Tininenko.

Mr. Klasna further recognized students Hannah Garcia and Blake Martin as the Billings Heights
Exchange Club Student of the Month Winners.

Trustee Tim Sather suggested that because of their academic excellence these students are
already cutting the cost of their college careers. Chair Susanne Vinton commented upon the
wonderful parental support for these exemplary students and congratulations to each of them on
their achievements.

K-5 Visions Team Reports - Staff member and Assessment Team Chairperson, Jen Fox, gave an
explanation of the work the team has done to develop assessment coordinates for the NWEA
testing. Team member, Anna Fishbaugh, explained the schedule of testing as well as the
windows for progress monitoring that was developed with other members reviewing the data for
student's strengths and weaknesses, as well as tracking testing trends.

Page 2
Regular Board Meeting
March 11, 2014

Middles School Visions Team Reports - Staff member, Jesse Swanke, explained the MS
Assessment Team processes and how they differ from the K-5 group. He explained the use of
benchmark testing as a great tool in seeing exactly where the students are at in the various
academic disciplines.

Chair Susanne Vinton introduced MQEC Executive Director Dianne Burke. Ms. Burke gave
background information on the MQEC organization. She reviewed the focus and purpose of the
MQEC organization for the Trustees and audience. Ms. Burke highlighted the per student
funding that MQEC has been instrumental in obtaining and spoke to the stance that MQEC has
taken against public funding of private schools and other current legislative issues.
The Trustees were provided a handout of MQEC activities and information for review.

Trustee Jennifer Wagner asked Ms. Burke to explain how MQEC differs from MTSBA. Ms.
Burke explained that MTSBA provides training and support where MQEC is an educational
lobbying coalition and focuses on statewide funding issues. Mr. Klasna asked where the MQEC
stands on the K-8 expansion issue. Ms. Burke responded that MQEC does not take a stand on
issues that do not pertain to statewide funding.

Chair Vinton introduced MTSBA Municipal Director and Great Falls Trustee, Jan Cahill as a
guest of tonight's meeting.

Correspondence was passed for review.

Superintendent Novasio announced that the board would be receiving the MTSBA Golden Gavel
Award at this year's MCEL conference. Chair Susanne Vinton further noted that Trustee Don
Reed will be receiving the prestigious Marvin Heintz Award during the MCEL conference.

Chair Vinton noted with great sadness the passing of Trustee Don Reed's wife and brother within
the last week. She extended condolences to the Reed family on behalf of the Board of Trustees.

Superintendent Novasio noted that the district in all grade levels has met OPI Certified
Accreditation Standards for the 2014 school year.

ITEMS FOR ACTION

A. Consent Agenda Items - Approval of September 9, 2014 Minutes, September Bill
and Wages, Hire of Substitutes, Hire of Classified Staff and Hire
Coaches/Sponsors.

Superintendent Novasio noted the addition of last minute applicants to the list of substitute hires.
Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.

Page 3
Regular Board Meeting
March 11, 2014

B. Approve Revised/New Bus Routes - Policy 8110

Superintendent Novasio explained that some changes have been made to regular routes 1, 2, 8, 9,
and 10 in order to address the number of riders on each bus and to get the buses to school earlier
in the morning. He further explained the need to approve the Special Education Pre-School routes
and the Yellowstone Academy routes. Mr. Novasio noted that the County Transportation
Committee has approved all these routes, pending board approval.

Trustee Jennifer Wagner moved to approve the bus route revisions and additions as presented.
Joe Borgstrom seconded the motion.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, Jennifer Wagner, and
Joe Borgstrom voted yes; the motion passed unanimously.

C. Approve Yellowstone Boys and Girls Ranch Placement - Policy 2161

Superintendent Novasio recommended that the Board approve the placement of student YA14-1
at the Yellowstone Academy in accordance with the student's Individual Education Plan.

Trustee Tim Sather moved to approve placement of student YA14-1 at the Yellowstone Academy
for the 2014-2015 school year. Jennifer Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Kat Luhman, Peter Freivalds and Joe
Borgstrom voted yes; the motion passed unanimously.

D. Approve Teacher Evaluation Tool - Policy 5222

Superintendent Novasio explained that due to changes in Montana's Standards of Accreditation
the District needed to change the evaluation tool for teachers. He presented the tool that has been
developed to meet the requirements of ARM 10.55.701 and is a focused version of the Montana
Educator Performance System (E-PAS) that has been developed by the state. Mr. Novasio further
noted that Leadership Team has chosen to highlight the specific areas that they believe have the
greatest impact on student learning. Mr. Novasio recognized Middle School Assistant Principal
Kelly Kinsey's hard work on this project.

Discussion was held regarding the security of the documents that normally would be confidential
and held in personnel files.

Trustee Tim Sather made the motion to approve the Teacher Evaluation Tool as presented. Kat
Luhman seconded the motion.

Further discussion was held.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Kat Luhman, Peter Freivalds and Joe
Borgstrom voted yes; the motion passed unanimously.

Page 4
Regular Board Meeting
March 11, 2014

E. Approve Purchase of a New Firewall Device - Policy 3612P, 7320

Technology Coordinator Darlene Hess explained the function and need for the purchase of a new
Sonic Wall firewall device for our internet filtering needs and the reasoning behind her
recommendation of the brand selections.

Solutions and technology strategy was discussed.

Mrs. Hess gave the background of the company that has been guiding the recent technology
issues.

Trustee Peter Freivalds made the motion to approve the purchase of the NSA 3600/HA Sonic
Firewall Device as presented. Jen Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Kat Luhman, Peter Freivalds and Joe
Borgstrom voted yes; the motion passed unanimously.

F. Approve Purchase of New Phone System Hardware - Policy 7320

Superintendent Novasio recommended that the Trustees move ahead with updating the hardware
and providing support for the computer and control units for our phone system. He noted that the
use of SB348 Safety monies must be spent out this year and could be used as a source to pay for
this upgrade.

Discussion was held.

Trustee Jennifer Wagner moved to approve the purchase of the Phone System Hardware as
recommended. Kat Luhman seconded the motion.

Further discussion was held.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Kat Luhman, Peter Freivalds and Joe
Borgstrom voted yes; the motion passed unanimously.

G. Affirm Position on Amendment to MTSBA Resolution
          Regarding K-8 Expansion-Policy4000

Chair Susanne Vinton suggested that it would be the best practice for the Board to come to a
consensus and have a plan that all trustees can support regarding this issue before voting at the
MTSBA Annual Meeting at MCEL. Ms. Vinton gave a brief overview of the history regarding
the issue. Mr. Novasio had included in the electronic board materials the proposed motion that is
before the MTSBA Delegate Assembly.

Trustee Joe Borgstrom gave his view of the issue and that he believes that MTSBA changed their
focus midstream and is disappointed in the MTSBA lack of backbone regarding the issue.

Page 5
Regular Board Meeting
March 11, 2014

Trustee Jen Wagner noted that it appeared to her that lobbying by the larger schools at the
Delegate Assembly was very lopsided. Mrs. Wagner suggests that MTSBA taking a neutral
position on the issue is far better than them being against it.

Trustee Peter Freivalds and Tim Sather both think MTSBA should remain neutral.

Trustee Kat Luhman strongly believes that local control is imperative and thinks MTSBA's
neutral position is more beneficial as she recognizes the concerns shared by the smaller schools
in the expansion districts.

Further discussion was held.

Audience member Teresa Stroebe asked to be recognized as a Lockwood Community member
and not as a SD2 High School Trustee nor as a MTSBA Municipal Director. Mrs. Stroebe stated
that she believes local control is crucially important in the K-12 expansion issue and specifically
due to the raise in the Lockwood Student's 30% dropout rate (27% previously) Mrs. Stroebe feels
that the focus of conversation should be this unacceptable rate and meeting the needs of our
students.

MTSBA Municipal Director and Great Falls Trustee, Jan Cahill, noted that they don't have this
issue in the Great Falls area because of logistical unfeasibility. He fully understands the need of a
high school here but he reminded the Trustees that MTSBA has to fully represent all sides of the
membership thus, their position of neutrality.

Trustee Peter Freivalds made the motion to affirm the position of the board to support the Motion
of MTSBA to remain neutral in the K-8 Expansion issue. Tim Sather seconded the motion.
Further discussion was held.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Susanne Vinton, and
Joe Borgstrom voted yes; the motion passed unanimously.

H. Approve Out of District Student

Superintendent Novasio recommended that the trustees approve the attendance of student DD
(7th) in Lockwood as an out-of-district student for the remainder of the 2014-15 school year.

Trustee Jennifer Wagner moved to approve the attendance of Student DD for the remainder of
the 2014-15 school year as recommended. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Kat Luhman, Peter Freivalds and Joe
Borgstrom voted yes; the motion passed unanimously.

Page 6
Regular Board Meeting
March 11, 2014

DISTRICT REPORTS
  1. Curriculum- Director Cindy Gopp had nothing further to add to her written
    report.

  2. Facilities- Director Rob Guzman reviewed his written report and fielded questions
    from the Trustees.

  3. Technology - Coordinator Darlene Hess had nothing further to add to her report.

  4. Elementary Principal - K-8 Principal Mike Bowman had nothing further to add to
    his report.

  5. Middle School Principal - MS Principal Gordon Klasna passed around a
    "Welcome to Lockwood EJMS" brochure that has been developed by the 8th
    Grade Gifted and Talented Students. Mr. Klasna further reported that he has
    written a letter to the Yellowstone County Commissioners requesting permission
    to place an "L" on the hill beside the Middle School in hopes that it will bolster
    school pride. Mr. Klasna also reported on his work with the SD2 High School
    Principals regarding the dropout rate and working together to try to find solutions
    to mitigate the problem.

  6. Superintendent - Mr. Novasio reviewed his written report for the board noting
    enrollment numbers and the free breakfast offerings for the students. Mr. Novasio
    reviewed the success of the school wide evacuation drill that had recently taken
    place.

    Superintendent Novasio reiterated that the backlog of background checks is
    preventing the placement of Substitute Teachers in the classroom and he would
    like the board to entertain the idea of the District purchasing a fingerprinting
    scanner and background check software. He suggested that this service can be
    provided to other districts that are facing the same backlog. The Trustees asked
    Mr. Novasio to ask find out if other districts would be interested in paying for this
    service if we were to provide it and research other scanning devices.

    House District 56 Representative Jonathon McNiven reported that he has
    addressed the backlog of criminal background checks and he has spoken with the
    Montana Department of Justice. They are looking into this issue.
TRUSTEE REPORTS

Trustee Susanne Vinton noted the upcoming MCEL conferences on October 15, 16 and 17th.

Trustee Tim Sather reported that he attended the 6th Annual Yellowstone Elementary
School Cross Country meet and that the children participating from area schools had team shirts
except for Lockwood. He would like to see the Lockwood team properly outfitted next year.

Page 7
Regular Board Meeting
Regular Board Meeting
March 11, 2014

Trustee Peter Freivalds requested that the District provide a gift card or reward for the students
recognized at tonight's meeting.

ADJOURN

The next Regular Meeting will be on Tuesday, November 11, 2014, at 6:00 p.m. in the
Lockwood School District Board Room.

Trustee Peter Freivalds moved to adjourn the meeting at 9:34 p.m. Joe Borgstrom seconded the
motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Susanne Vinton, and
Joe Borgstrom voted yes; the motion passed unanimously.




___________________________         ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk




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