Meeting Date: October 14, 2014
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognitions
    1. Advanced Math 5th Graders
    2. Heights Exchange Club Student of the Month Award Winners
  3. Vision Team Report – Assessment Teams
  4. Montana Quality Education Coalition – Dianne Burke, Executive Director
  5. Correspondence
    1. MTSBA Golden Gavel Award
    2. MTSBA Marvin Heintz Award
    3. Accreditation Information
3. Items for Action
  1. Consent Agenda
    1. Approve Minutes of September 9th Meeting
    2. Approve Bills and Wages for September 2014
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches/Sponsors
  2. Approve Revised/New Bus Routes
  3. Approve Yellowstone Boys and Girls Ranch Placement
  4. Approve Teacher Evaluation Tool
  5. Approve Purchase of a New Firewall Device
  6. Approve Purchase of New Phone System Hardware
  7. Affirm Position on Amendment to MTSBA Resolution Regarding K-8 Expansion
  8. Approve Out of District Student
4. District reports
  1. Curriculum Report
  2. Facilities Report
  3. Technology Report
  4. Elementary Principal's Report
  5. Middle School Principal's Report
  6. Superintendent's Report
5. Trustee reports
  1. MCEL Information/Schedule
6. Adjourn

NEXT REGULAR MEETING IS NOVEMBER 11th, 2014 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of September 9th Meeting
    2. Approve Bills and Wages for September 2014
      We recently finished switching over our Activities accounting system; these repots are for
      both August and September.
    3. Hire Substitutes
      I recommend the Board approve the attached list of substitute employees pending
      background checks and TB tests.
    4. Hire Classified Staff
      I recommend that Moriah Krafft be hired for a Para-professional position at the appropriate
      rate based on experience pending her background check. I also recommend that Diane
      Brook be hired to help out in the Administrative Offices on an as needed basis in order to
      assist with the increasing data collection that is now required by the state.
    5. Hire Coaches/Sponsors
      Mr. Swanke recommends Cinda Paynter for 8th Grade Girls' Basketball, Beth Wentzell for
      7th Grade Girls' Basketball, and Jerry Zilkoski for 6th Grade Boys' Basketball Coaching
      Positions.

  2. Approve
    Some changes have been made to our regular routes number 1, 2, 8, 9 and 10 in order to
    address the number of riders on each bus and to get the buses to school earlier in the
    morning. We also need to approve the Special Education Pre-School routes and the
    Yellowstone Academy routes. The County, pending your approval, has approved all these
    routes.

  3. Hire Substitutes
    I recommend that the Board approve the placement of student YA14-1 at the Yellowstone
    Academy in accordance with the student's Individual Education Plan.

  4. Student Disciplinary Issue
    Due to changes in Montana's Standards of Accreditation we had to change our evaluation
    tool for teachers. This is the tool that we have developed to meet the requirements of
    ARM 10.55.701. This is a focused version of the Montana Educator Performance System
    (E-PAS) that has been developed by the state. We have chosen to highlight the specific
    areas that we believe have the greatest impact on student learning. In accordance with
    the Negotiated Agreement, we have taken feedback from teachers into account in the
    development of this tool including utilizing the Leadership Team process.

  5. Amend Bus Routes
    I recommend that we approve the purchase of a new Sonicwall firewall device for our
    internet filtering needs. Darlene will have additional information available at the meeting
    for both this item and the next including a recommendation on which device to purchase.

  6. Policy Update
    I recommend that we move ahead with updating the hardware and providing support for
    the computer and control units for our phone system. We can use carry over funds that
    are earmarked for safety and have to be spent this year to pay for this upgrade.

  7. Affirm Position on Amendment to MTSBA Resolution Regarding K-8 Expansion – Policy
    4000

    It is best practice for the Board to come to a consensus and have a plan that all trustees
    can support regarding this issue going into the MTSBA Annual Meeting at MCEL. I have
    included the proposed motion that is coming out of the Delegate Assembly.

  8. Approve Out of District Student
    I recommend that the trustees approve the attendance of student DD (7th) in Lockwood as
    an out of district student for the remainder of the 2014-15 school year.
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