Meeting Agenda

Meeting Date: Tuesday, August 12, 2014
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room
Buget Work Session 5:00 pm

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Correspondence
3. Items for Action
  1. Consent Agenda
    1. Approve Minutes of July 8th Meeting
    2. Approve Bills and Wages for June 2014
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches/Sponsors
  2. Approve Trustee Financial Report 2013-14
  3. Approve 2014-15 Budgets
  4. Approve Negotiated Agreement
  5. Policy Update
  6. Approve Staff Handbook
  7. Approve Para-Professional Handbook
  8. Approve 2014-15 Bus Routes
  9. Approve Quality Schools Grant Application
  10. Discuss Booster Advertising
  11. Form School Board Objectives Committee
4. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
5. Trustee reports
  1. Superintendent Evaluation Process
6. Adjourn

NEXT REGULAR MEETING IS SEPTEMBER 9th, 2014 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    1. Approve Minutes of July 8th Meeting
    2. Approve Bills and Wages for June 2014
      Items 3A2a-3A2g.
    3. Hire Substitutes
      I recommend the Board approve the attached list of substitute employees pending background
      checks and TB tests.
    4. Hire Classified Staff
      I recommend that Stacy Schlepp be hired for the Middle School Secretary position at the appropriate rate based on experience.
    5. Hire Coaches/Sponsors
      I recommend that Jesse Swanke be hired to coach Softball. I also recommend that Jen Rice and
      Gretta Henrickson be hired to coach Cross Country. We are still looking for a 6th grade Girls'
      Basketball Coach.

  2. Approve Trustee Financial Report 2013-14
    Laurie will go over this report during the work session. Trustees have hard copies and additional copies will be available at the meeting or by request. The trustees need to formally approve this report.

  3. Approve 2014-15 Budgets
    I have included a summary of all of our budgeted funds. Laurie will go over the full budget during the work session. Trustees have hard copies of all budget documents and additional copies will be available at the meeting or by request. Trustees will need to adopt a budget but changes may be made during the work session.

  4. Approve Negotiated Agreement
    Attached is the Negotiated Agreement as settled on by the Negotiations Committee and ratified by the Lockwood Unit of the MEA/MFT.

  5. Policy Update
    I recommend that we revise Policy 5140 in order to clarify probationary periods for new staff while meeting the requirements of the Affordable Care Act.

  6. Approve Staff Handbook
    Attached is an updated revision of our Employee Handbook. I will update the table of contents after I remove the strikeouts.

  7. Approve Para-Professional Handbook
    Included is a proposed Para-Professional Handbook.

  8. Approve 2014-15 Bus Routes
    Attached are the updated routes using TransFinder. These routes reflect one additional route. The expected ride time for the first child on the bus is under 30 minutes on all but three trips. The three exceptions are the Emerald Hills route (52 minutes), South on Highway 87 (34 minutes), and the industrial area North of the Interstate (40 minutes). Even with the additional route our buses are at above 95% of capacity. There still may need to be another major change to these routes as concerns about traveling Dinosaur Drive in the winter were just brought up to me by our lead driver today. In the interest of size I have included only the AM route maps. We will need to finalize our Special Education Pre-School routes and our afternoon YBGR route as we do not know at this time exactly where these students will need to be dropped off at this time.

  9. Approve Quality Schools Grant Application
    In order to complete our application we need a Board resolution approving the grant application and another addressing the Environmental Assessment. I have included all of this information including the grant application.

  10. Discuss Booster Advertising
    The attached letter is from Tony Koenig. Tony is an attorney with MTSBA. I wanted to discuss this practice with the trustees before moving forward. I think we are ok to proceed if we make a few small changes to the language in our contracts.

  11. Form School Board Objectives Committee
    Forming a committee to look at the Board Objectives was discussed at our goal-setting meeting.
Star Line

Meeting Minutes

Page 1
Regular Board Meeting
August 12, 2014

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Susanne Vinton opened the regular meeting and called it to order at 7:00 p.m. and led those
present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Peter Freivalds, Tim
Sather, Jennifer Wagner, Kat Luhman, Joe Borgstrom, Superintendent Tobin Novasio and
District Clerk Laurie Noonkester. Trustee Don Reed was absent.

Evelyn Pyburn with the Yellowstone County News was in attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

District 44 Montana House Representative, Jonathon McNiven, spoke on behalf of the Lockwood
Steering Committee. He reported that the committee is having a 1 year anniversary celebration of
the successful meeting where 200 + participants met to collaborate on the collective needs of the
Lockwood Community. He invited the Trustees to the October 14th celebration to be held on the
Lockwood School Campus. Mr. McNiven spoke to the final layout of the Lockwood Exchange
and the anticipated construction start date. He asked the Trustees if they have formally given
their support for the Lockwood High School Expansion issue. Chair Vinton replied that the
Trustees have and their support would be reflected in the minutes from a previous meeting.

Mrs. Charity Rohrbaugh asked for recognition regarding unruly treatment, bullying behavior,
common core standards questions and the requirements of students/teachers for students. Mrs.
Rohrbaugh reiterated her concerns for the Board of Trustees. Trustee Susanne Vinton asked if
Mrs. Rohrbaugh has reported her concerns to the appropriate person within the District’s chain of
command. Ms. Rohrbaugh replied she has but feels she has not received a sufficient response.
Trustee Tim Sather noted that parent participation during board meetings is imperative and parent
input is valued when the Trustees are making decisions in policy and conduct.

In regard to Mrs. Rohrbaugh’s beginning statement, Trustee Susanne Vinton directed her to the
school website to research the documentation that spells out the district’s stance on the common
core standards issue.

Page 2
Regular Board Meeting
August 12, 2014

Secretary Treasurer of the PTA, Lisa Muilenburg, reported that the PTA has set a tentative date
for the fall of 2015 for the completion of the Lions Lair 2.0 project. She noted the events
scheduled for fund raising purposes and that the PTA is actively seeking additional teacher and
parent involvement. The PTA meets on the first Monday of each month at 6:00 p.m. in the
Middle School Commons. Middle School Assistant Principal Mr. Kinsey suggested having
students man the PTA enrollment tables at the open house on August 25th.

ITEMS FOR ACTION

A. Consent Agenda Items - Approval of July Minutes, June Bill and Wages, Hire of
Substitutes, Hire of Classified Staff, Hire Coaches/Sponsors

Superintendent Novasio noted the addition of MaryWentzell as a Para Professional to the listing
of classified staff hires and the added student teacher pool to the list of substitute hires.

Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.

B. Approve Trustee Financial Summary

Business Manager Laurie Noonkester presented the 2013-2014 Trustees Financial Summary
(TFS) Report for approval by the Board of Trustees. The TFS had been provided earlier in hard
copy format with additional copies available at the meeting. In the Trustee Work Session that
was held prior to the regular meeting, Business Manager Noonkester had explained and clarified
the document as presented.

Trustee Tim Sather moved to approve the 2013-2014 TFS as presented. Kat Luhman seconded
the motion.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, Jennifer Wagner, and
Joe Borgstrom voted yes; the motion passed unanimously.

C. Budget for 2014-2015 School Year

Business Manager Laurie Noonkester presented the 2014-2015 Budget Report for approval by
the Board of Trustees. The budget and supporting documents had been provided earlier in hard
copy format. Additional copies were available at the meeting for trustees and the public.

Business Manager Noonkester had reviewed the supporting documents and fielded questions in
the work session before the commencement of the regular meeting.

Trustee Jennifer Wagner moved to adopt the budgets as presented for the 2014-2015 school year.
Joe Borgstrom seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Kat Luhman, Peter Freivalds and Joe
Borgstrom voted yes; the motion passed six to zero.

Page 3
Regular Board Meeting
August 12, 2014

D. Approve Negotiated Agreement

Superintendent Novasio presented the Negotiated Agreement as settled on by the Negotiations
Committee and ratified by the Lockwood Unit of the MEA/MFT.

Trustee Kat Luhman noted that the document presented is a 3 year agreement. Trustee Tim
Sather thanked the LEA for their work and cooperation during the process. Chair Susanne Vinton
noted that she thought the final meeting accomplished a great deal and was a success all around.

Trustee Kat Luhman made the motion to approve the Negotiated Agreement as presented. Tim
Sather seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Kat Luhman, Peter Freivalds and Joe
Borgstrom voted yes; the motion passed unanimously.

E. Policy Update

Superintendent Novasio suggesting that the presented revision to Policy 5140 be tabled for
further study. Trustee Vinton agreed due to MTSBA legal advice regarding the policy language.

Chair Vinton tabled this item until a later date.

F. Approve Staff Handbook

Superintendent Tobin Novasio presented the Employee Handbook noting that the Table of
Contents would be updated after the strikeouts are removed.

Discussion was held.

Audience member, Charity Rohrbaugh, asked if the district currently conducts drug testing for
staff. Trustee Susanne Vinton responded that the district does not currently conduct drug testing
but that if Mrs. Rohrbaugh has concerns to report those concerns to the appropriate administrator.

Further discussion was held.

Trustee Peter Freivalds moved to approve the Employee Handbook as recommended with the
deletion of the paragraph on page 35. Tim Sather seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Kat Luhman, Peter Freivalds and Joe
Borgstrom voted yes; the motion passed unanimously.

Page 4
Regular Board Meeting
August 12, 2014

G. Approve Para-Professional Handbook

Superintendent Tobin Novasio presented the Para-Professional Handbook for board approval. He
explained that this handbook is the creation of Assistant Principal Don Christman and is a direct
result of the My Voice Survey that suggested the idea.

Trustee Tim Sather made the motion to approve the Para-Professional Handbook as presented.
Peter Freivalds seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Susanne Vinton, and
Joe Borgstrom voted yes; the motion passed unanimously.

H. Approve 2014-15 Bus Routes

Superintendent Novasio asked that the approval of presented the updated 2014-15 bus routes be
tabled until the special meeting on Friday August 15, 2014 at 12:30 p.m. Mr. Novasio explained
the difficulty in adjusting the routes and the possible need of an additional 4 wheel drive for some
of the Emerald Hills routes.

Trustee Tim Sather made the motion to table the agenda item until the Special Meeting on
Friday. Jennifer Wagner seconded the motion.

Discussion was held.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Susanne Vinton, and
Joe Borgstrom voted yes; the motion passed unanimously.

I. Approve Quality Schools Grant Application

Facilities Director Rob Guzman explained in order to complete the application for the Quality
Schools Grant, a Board resolution is needed stating the approval of the grant application and an
additional resolution addressing the Environmental Assessment. All of this information on these
proposed resolutions/motions were included in the electronic board informational packet.

Facilities Director Rob Guzman fielded further questions.

Trustee Kat Luhman made the motion to approve the Quality Schools Grant Application
resolution language as presented. Joe Borgstorm seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Susanne Vinton, and
Joe Borgstrom voted yes; the motion passed unanimously.

Page 5
Regular Board Meeting
August 12, 2014

Trustee made Jennifer Wagner the motion to approve the Environmental Assessment resolution
language as presented. Tim Sather seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Susanne Vinton and
Joe Borgstrom voted yes; the motion passed unanimously.

J. Discuss Booster Advertising

Superintendent Novasio presented a letter from MTSBA Attorney Tony Koenig in regard to the
contract language for the Booster Advertising Program.

Trustee Tim Sather made the motion to proceed with the Booster Advertising contract with the
changes as recommended. Jennifer Wagner seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Susanne Vinton, Jennifer Wagner, and
Joe Borgstrom voted yes; the motion passed unanimously.

K. Form School Board Objectives Committee

Superintendent Novasio placed this item on the agenda as per Trustee request during the July
meeting.

Susanne Vinton suggested that the committee be formed at the September meeting so ideas are
fresh for the MCEL conference. The Trustees concurred and it was agreed to postpone this item
for the September meeting.

DISTRICT REPORTS

A. Facilities- Director Rob Guzman provided an update on the status of projects and
work done by the volunteer groups during the summer. Mr. Guzman fielded questions
from the Trustees.

B. Technology - Coordinator Darlene Hess reported upon the new technology additions
for both classrooms and students needs. She reported that she is looking at a new call
out program that will interface with PowerSchool (the student information system) in
a more flexible manner. She noted the training programs and staff learning
opportunities she has offered over the last few days.

C. Superintendent - Mr. Novasio reviewed his written report for the board noting the
upcoming MTSBA Legal Primer. He passed around the recent Billings Gazette article
regarding the 360 Office Backpack for Kids program that sponsors Lockwood students.

Page 6
Regular Board Meeting
August 12, 2014

TRUSTEE REPORTS

Trustee Susanne Vinton noted that a committee should be formed for Superintendent Evaluation
discussions.

Jennifer Wagner, Tim Sather and Peter Freivalds volunteered to meet with Superintendent
Novasio to review the evaluation process and documents.

ADJOURN

The next Regular Meeting will be on Tuesday, September 9, 2014, at 7:00 p.m. in the Lockwood
School District Board Room.

Trustee Peter Freivalds moved to adjourn the meeting at 8:40 p.m. Joe Borgstrom seconded the
motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Susanne Vinton, and
Joe Borgstrom voted yes; the motion passed unanimously.



___________________________         ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk

All external links are intended for educational purposes only. The Lockwood School District is not responsible
for questionable or controversial content that may be found through external links on this site.