Meeting Agenda

Meeting Date: Tuesday, July 8, 2014
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Correspondence
3. Items for Action
  1. Approve Minutes of June 10th
  2. Approve Bills and Wages for June 2014
  3. Approve Eagle Scout Project
  4. Hire Classified Staff
  5. Hire Certified Staff
  6. Set Lunch Prices for 2014-15 School Year
  7. Approve Updated Board Goals
  8. Approve Organizational Charts
  9. Approve Booster Program
  10. Appointment of Activities Fund Custodian
  11. Set Date for Budget Work Session
4. District reports
  1. Facilities Report
  2. Superintendent's Report
5. Trustee reports
  1. Negotiations Update
6. Adjourn

NEXT REGULAR MEETING IS AUGUST 12th, 2014 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve Minutes of June 10th Meeting

  2. Approve Bills and Wages for June 2014

  3. Approve Eagle Scout Project
    We have a proposed Eagle Scout project from Logan Nelson. Logan would like to build benches
    for the outdoor area off of the Middle School Library.

  4. Hire Classified Staff
    I recommend that Judy Guenther be hired as the Central Office Administrative Assistant and Adult
    Education Coordinator. Judy is a working retiree so there will be some limits to how much she can
    work and be compensated. Judy and Coti Widdicombe will job share the Administrative Assistant
    position and will each have additional duties assigned to them. I will have the details of the
    position available at the meeting but we are looking at $15.50 per hour and approximately 34
    hours per week for the school year.

  5. Hire Certified Staff
    I recommend that Kate Ryan be offered a teaching contract for the 2014-15 school year at the
    appropriate step and lane.

  6. Set Lunch Prices for 2014-15 School Year
    We are being advised by Sodexo to increase our lunch prices by five cents in order to comply with
    the USDA reimbursement requirements. This will bring our prices to $2.65 in the Elementary and
    $2.75 in the Middle School.

  7. Approve Updated Board Goals
    I anticipate that we will have an updated list of Board goals developed at the work session.

  8. Approve Organizational Charts
    Trustees asked me to put together organizational charts at one point this past year. I recommend
    these charts for your approval.

  9. Approve Booster Program
    At some point Eileen and the trustees had been working on offering advertising opportunities in the
    gymnasiums and the softball field area. I have taken this work and done some further research,
    this is included in the attached documents. I am asking that the Board give me the approval to
    reach out to local businesses with this opportunity. I would also like to discuss the idea of offering
    advertising on the main sign next to Highway 87 and the possible fees for this.

  10. Appointment of Activities Fund Custodian
    I recommend that Coti Widdicombe be appointed as the Board's Activity Fund Custodian.

  11. Set Date for Budget Work Session
    We need to set a date for a budget work session. The final budget can be adopted at the regular
    August meeting as it meets the date requirement of MCA 20-9-131. My recommendation is that
    we have the budget work session at 5:00 on August 12th just prior to the regular meeting. We have
    a scheduled negotiations session on the 6th.
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
July 8, 2014

REGULAR SESSION CALL TO ORDER - 7:00 pm

Vice-Chair Peter Freivalds opened the regular meeting and called it to order at 7:00 p.m. and led
those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Peter Freivalds, Tim Sather, Don
Reed, Jennifer Wagner, Kat Luhman, Joe Borgstrom, Superintendent Tobin Novasio and District
Clerk Laurie Noonkester. Trustee Susanne Vinton was absent.

Evelyn Pyburn with the Yellowstone County News was in attendance.

All guests are asked to sign in upon arrival.

Mr. Freivalds welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

No correspondence was presented for this meeting.

ITEMS FOR ACTION

A. Approval of Minutes

Vice-Chair Peter Freivalds asked if there were any objections to the minutes as presented.

Hearing none, the minutes of the June 10, 2014 regular meeting were approved as presented.

B. Approve Bills and Wages for June 2014

Vice-Chair Freivalds asked if there was any objection to the bills and wages as presented.

Hearing no objections, the bills and wages were approved.


Page 2
Regular Board Meeting
July 8, 2014

C. Approve Eagle Scout Project

Vice Chair Peter Freivalds introduced Lifetime Scout, Logan Nelson. Logan came before the
Trustees to present his proposed Eagle Scout Project. Logan, a graduate of Lockwood Middle
School, explained that he would like to build a seating area by placing benches in the outdoor
area off of the Middle School Library. Logan fielded questions from the Trustees regarding his
proposed project.

Trustee Jennifer Wagner made the motion to approve the proposed Eagle Scout project as
presented by Logan Nelson. Joe Borgstrom seconded the motion.

Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Don Reed, and Joe Borgstrom
voted yes; the motion passed unanimously.

D. Hire Classified Staff

Superintendent Novasio noted the late addition of Joe Curtiss to the recommended list of
classified hires. Mr. Novasio recommended that Joe Curtiss be hired as a Middle School
Paraprofessional and Judy Guenther be hired as the Central Office Administrative
Assistant/Adult Education Coordinator. Mr. Novasio explained that Mrs. Guenther is a TRS
working retiree so there will be some limits to her earnings and because of those limitations, she
and Coti Widdicombe will job share the Administrative Assistant position along with additional
duties as assigned. Superintendent Novasio reported that the position will pay $15.50 per hour
with approximately 34 hours per week for the school year. Mr. Curtiss is a certified teacher and
has 10 years of teaching experience.

Trustee Tim Sather made the motion to hire Judy Guenther as the Administrative Assistant/
Adult Education Coordinator and Joe Curtiss as a Middle School Paraprofessional as
recommended. Don Reed seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Don Reed, and Joe
Borgstrom voted yes; the motion passed unanimously.

E. Hire Certified Staff

Middle School Principal Gordon Klasna introduced Kate Ryan and recommended that she be
offered a teaching contract for the 2014-15 school year at the appropriate step and lane.
Trustee Don Reed made the motion hire Katie Ryan as a certified teacher for the 2014-15 school
year as recommended. Kat Luhman seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Don Reed, and Joe
Borgstrom voted yes; the motion passed unanimously.

Page 3
Regular Board Meeting
July 8, 2014

F. Set Lunch Prices for the 2014-15 School Year

Superintendent Tobin Novasio noted that the district is being advised by Sodexo to increase the
lunch prices by five cents in order to comply with the USDA reimbursement requirements. This
increase will bring lunch prices to $2.65 in the Elementary and $2.75 in the Middle School.
Trustee Tim Sather moved to increase the lunch prices as recommended. Jennifer Wagner
seconded the motion.

Trustee Joe Borgstrom asked how the district is handling the requirements of food limits set by
the federal government is handled. Superintendent Novasio noted that there has not been the
issue here as reported in many of the high schools.

Discussion was held.

Superintendent Novasio noted that the Boys and Girls Club will be offering dinner to Lockwood
School Athletes should they wish to participate.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Don Reed, and Joe
Borgstrom voted yes; the motion passed unanimously.

G. Approve Updated Board Goals

Superintendent Tobin Novasio presented the updated list of Trustee Goals that was the product of
the recent July 2, 2014 work session held by the Trustees.

Points of the Goal list were discussed.

Trustee Joe Borgstrom made the motion to approve the Board Goals as presented. Don Reed
seconded the motion.

Don Reed commented that he felt the work session was very productive. Kat Luhman noted that
she was thankful for the insightful input provided by the staff members that attended.

Kat Luhman suggested that a committee be created to address the Board Objectives that is on the
school website. Vice Chair Peter Freivalds requested that Superintendent Novasio place the issue
of the Board Objectives on the August Agenda.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Don Reed, and Joe
Borgstrom voted yes; the motion passed unanimously.

Page 4
Regular Board Meeting
July 8, 2014

H. Approve Organizational Charts

Superintendent Novasio presented the organizational charts that he put together as requested by
the Board of Trustees.

Discussion was held with the consensus being that the charts would be studied and used for
reference without being added to the handbooks or policy.

Trustee Don Reed made the motion to table the organizational charts as presented. Mr. Reed
withdrew his motion.

Trustee Kat Luhman made the motion to accept the disciplinary chart but table the organizational
chart for study. Jennifer Wagner seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Don Reed, and Joe
Borgstrom voted yes; the motion passed unanimously.

I. Approve Booster Program

Superintendent Novasio explained that he was aware of the work that previous Superintendent
Eileen Johnson and the trustees had worked on in regard to offering advertising opportunities in
the gymnasiums and the softball field area. He noted that he has taken up this project and has
completed further research which he included in the electronic board documents. Mr. Novasio is
requesting Board approval to reach out to local businesses with this opportunity. Superintendent
Novasio also presented offering advertising on the main sign next to Highway 87 and the
potential pricing suggestions.

Discussion was held on pricing and logistics.

Trustee Peter Freivalds stated that he is strongly opposed to the main reader board signs
displaying advertising but can see where the event signage would be appropriate.

Further discussion was held.

Trustee Joe Borgstrom made the motion to approve the Booster Program Advertising and fees as
presented, without the main reader board signs included in the program. Jennifer Wagner
seconded the motion.

Revenue distribution was discussed with Mr. Novasio suggesting that all of the activity funds
should be considered for revenue distribution but noted that his focus would be to reinstate a
football program in the district.

Mr. Novasio fielded further questions.

Pricing and suggestions for the upgrade of the main reader board signs were discussed.


Page 5
Regular Board Meeting
July 8, 2014

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Don Reed, and Joe
Borgstrom voted yes; the motion passed unanimously.

J. Appoint Student Activities Fund Custodian

Superintendent Novasio recommends that Coti Widdicombe be appointed as the Student
Activities Fund Custodian for the district. This change is due to the shifting of staff assignments
within the district.

Trustee Jennifer Wagner made the motion to appoint Coti Widdicombe as the Student Activities
Fund Custodian as recommended. Kat Luhman seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Don Reed, and Joe
Borgstrom voted yes; the motion passed unanimously.

K. Set a Date for the Budget Work Session

Superintendent Novasio noted that the trustees need to set a date for the budget work session and
that the final budget can be adopted at the regular August meeting thus complying with the date
requirement of MCA 20-9-131. Mr. Novasio recommends that the budget work session be held at
5:00 on August 12th, just prior to the regular meeting.

A budget work session was set by consensus of the Board at 5:00 p.m. on August 12, 2014.

DISTRICT REPORTS


A. Facilities- Director Rob Guzman provided an update on the Quality Schools Grant
that has been submitted and fielded questions from the Trustees. Mr. Guzman noted
that some district monies will have to be used for the roofing projects targeted in the
grant but with the recent insurance claims for hail damages, those funds should cover
the districts responsibility.

Mr. Guzman continued with the update on the sewer hookup phase that was recently
completed.

B. Superintendent - Mr. Novasio reviewed his written report for the board. He
highlighted the Adult Education high school equivalency program that will be offered
to the community of Lockwood this fall. This program will be in partnership School
District 2.

Mr. Kinsey and Mr. Klasna spoke to the Graduation Matters Summit they attended in
Bozeman.

Obtaining hard data on Lockwood students after leaving for high school in District #2
was a topic for discussion and how that date could be used in targeting issues

Page 6
Regular Board Meeting
July 8, 2014

that prevent Lockwood students from completing high school graduation and seeking
post-secondary education.

Transportation bus routes and the work that Mr. Novasio has done on consolidating
the routes were reviewed. Superintendent Novasio requested the Trustees thoughts
regarding sending out bus route postcards in advance of final board approval. The
Trustee consensus was that in the interest of providing parents with approximate
student pickup and drop off schedules, the postcards should be sent before the official
approval of the routes.

Mr. Novasio responded to the Trustee Tim Sather's question on when the Drivers Ed
and potential football programs could be offered. Mr. Novasio suggested that both
could possibly be offered in the fall of 2016.

TRUSTEE REPORTS

Negotiations Update – Trustee Tim Sather reported that the next meeting would be held at 5:00
p.m. on Thursday, July 10, 2014.

ADJOURN

The next Regular Meeting will be on Tuesday, August 12, 2014, at 7:00 p.m. in the Lockwood
School District Board Room with the Budget Work Session to begin at 5:00 p.m.

Trustee Kat Luhman moved to adjourn the meeting at 8:51 p.m. Don Reed seconded the motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Don Reed, and Joe
Borgstrom voted yes; the motion passed unanimously.




___________________________         ___________________________
Peter Freivalds, Vice Chairman                       Laurie Noonkester, District Clerk


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