Meeting Agenda

Meeting Date: June 9, 2015
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. PTa Report
  3. Correspondence
3. District reports
  1. Facilities Report
  2. Elementary Principal's Report
  3. Middle School Principal's Report
  4. Superintendent's Report
4. Trustee reports
  1. Report on Delegate Assembly
  2. SD #2 High School Trustee Update
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of May 12th and May 27th Meetings
    2. Approve Bills and Wages for May 2015
    3. Hire Classified Staff
    4. Non-Renewal of Classified Staff
  2. Approve Salary Increases for 2015-16 Fiscal Year
  3. Approve Revised Salary Matrices – Maintenance and Technology
  4. Hire Classified Staff for 2015-16 Fiscal Year
  5. Resolution to Transfer Funds
  6. Approve Property and Liability Insurance Contract
  7. Approve MTSBA Membership
  8. Approve ACE Membership
  9. Approve Contract with Yellowstone Boys and Girls Ranch for CSCT Services
  10. Approve Salary Increases for Administrative and Managerial Staff
  11. Approve Superintendent Contract
  12. Set Plans for Goal Setting/Work Session
6. Adjourn

NEXT REGULAR MEETING IS JULY 14th, 2015 AT 6:00 PM

Superintendent's Agenda Report

5. Items for Action

  1. Consent Agenda
    All of the items 1-4 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of May 12th and May 27th Meetings
    2. Approve Bills and Wages for May 2015
    3. Hire Classified Staff
      I recommend that the Board hire Jody Allen, Alicia Simms and Jerry Zilkoski as summer
      maintenance help.
    4. Non-Renewal of Classified Staff
      I recommend that the Board non-renew the contracts of Barbra LaFontaine and Amy
      Zinda.

  2. Approve Salary Increases for 2015-16 Fiscal Year
    I recommend that we increase the hourly rates for the custodial staff, secretarial staff and
    lunch aides/crossing guards by $.20 across the board. Additionally, I recommend that
    Vanessa Splint receive an additional $.25 per hour on top of this raise. This will put her at
    $.50 per hour above the matrix in order to compensate her for the supervisory duties she
    has taken on. My estimate is that these raises will cost the District approximately $8,000
    for the year.

  3. Approve Revised Salary Matrices – Maintenance and Technology
    I recommend that the Board approve the attached matrices for Maintenance and
    Technology personnel. We will place staff as Maintenance I or II depending on their
    training and experience.

  4. Hire Classified Staff for 2015-16 Fiscal Year
    I recommend that the Board offer contracts for the 2015-16 school year to the classified
    staff members listed on the attached list at the appropriate rate.

  5. Resolution to Transfer Funds
    I recommend that the trustees adopt a resolution to transfer a maximum of $40,000 from
    the Transportation Fund to the Flexibility Fund and what other monies are available in the
    appropriate budgets to the Building Reserve Fund in order to address school safety and
    security. We have included draft resolutions on these two items.

  6. Approve Property and Liability Insurance Contract
    We will have formal proposals from Payne West and MSGIA representatives at the
    meeting. The total costs are very close from both insurers, but both policies have slight
    differences in coverages, limits and deductables.

  7. Approve MTSBA Membership
    I recommend that the Board approve membership in the Montana School Boards
    Association for the 2015-16 school year. The membership cost is $6,254.

  8. Approve ACE Membership
    I recommend that the Board approve membership in the Alliance for Curriculum
    Enhancement for the 2015-16 school year. The membership cost is approximately $3,900
    depending on our exact enrollment next fall.

  9. Approve Contract with Yellowstone Boys and Girls Ranch for CSCT Services
    I recommend that we extend our contract with the Yellowstone Boys and Girls Ranch to
    provide CSCT services to our students.

  10. Approve Salary Increases for Administrative and Managerial Staff
    I recommend a $2,000 increase to the yearly salaries of the following employees: Mike
    Bowman, Don Christman, Darlene Hess, Kelly Kinsey, Gordon Klasna and Laurie
    Noonkester.

  11. Approve Superintendent Contract
    An extension to my contract was approved in January but the details of the contract were
    not set.

  12. Set Plans for Goal Setting/Work Session
    We have discussed having a work session this summer to focus on goal setting as well as
    possibly giving me a second evaluation tied to those goals. This would be a good time to
    set a date for that meeting.
Star Line

Meeting Minutes

REGULAR SESSION CALL TO ORDER - 6:00 pm

Chair Susanne Vinton called the Regular Meeting of the Board of Trustees to order at 6:00 p.m.
by leading those present in the Pledge of Allegiance. The following trustees and officers were
present: Trustees Tim Sather, Vicki Krause, Joe Borgstrom, Scott Kiekover, Kat Luhman,
Susanne Vinton, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee
Don Reed was absent.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

There were no Public Comment Requests submitted.

PTA: Teacher and PTA member Sue Robertson reported Lockwood students raised $17,500.00
during the Laps for Lion's Lair fundraiser. Mrs. Robertson also reported a new fundraiser will be
held asking for customer donations at local businesses, much like the MS fundraisers where the
donor's name is displayed on an icon hung in the business. A golf tournament fundraiser will be
held in August as well. Mrs. Robertson added PTA members are also writing grants in order to
find additional funding sources.

Correspondence: Thank you notes were passed for review

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman provided an update on the current projects.

  2. Elementary Principal - K-5 Principal Mike Bowman reported he received
    many positive remarks regarding the newly remodeled restrooms from those
    attending the recent graduation ceremony. Mr. Bowman reviewed the current
    MAPS testing scores, noting the growth found in various disciplines. Mr.
    Bowman explained the testing process changes, which has resulted in sluggish 3rd
    grade reading scores during the testing period.

  3. Middle School Principal – Middle School Principal Gordon Klasna provided the
    progress and deficiency results from the middle school testing data. Mr. Klasna
    noted the data has determined there are 35 students needing algebra placement
    next year; a significant increase from prior years. Mr. Klasna further reported
    there are 25 students participating in the first Drivers Ed Program offered on
    campus.

  4. Superintendent - Superintendent Tobin Novasio reviewed overall test scores and
    pointed out articles from his report. Mr. Novasio recognized retiree Jackie
    Hayashi's 35 years of service in the schools food service program. Mr. Novasio
    further noted the wonderful information that Middle School Librarian Johanna
    Freivalds has compiled in her annual library report.
TRUSTEE REPORTS

MTSBA Delegate Assembly: Chair Susanne Vinton reported she is under the impression every
district will be requesting funding from OPI for early Kindergarten programs.
Trustee Tim Sather commented he found no “big news” other than the Pre-K funding issue. He
did notice most school were reporting new practices already in place at Lockwood and found the
K-12 expansion issue is still a topic of much discussion.

Trustees Scott Kiekover and Vicki Krause attended the New Trustee Workshop where budgeting
was the main topic as well as the legislative updates. Mr. Kiekover noted it was evident during
discussions at the conference how incredibly focused the Board and Administration is at
Lockwood.

SD#2 High School Trustee Update: Trustee Gordon Klasna reported he is in the process of
getting his feet on the ground as a Trustee for SD#2. He has been assigned a seat on the
committee in charge of recommending a name for the New West End Middle School. He further
reported Strategic Planning Committee meetings are being scheduled.

ITEMS FOR ACTION

A. Consent Agenda Items
1. Approval of May 12, 2015 and May 27, 2015 Meeting Minutes
2. May 2015 Bills and Wages
3. Hire Classified Staff- (addition of Quenton Staton and Spencer Korish to
refurbish sound system at $20.00 per hour.)
4. Non-Renewal of Classified Staff

Chair Susanne Vinton asked if there were any objections to the consent agenda items as
presented. Hearing none, the above agenda items were approved as presented.

B. Approve Salary Increases for 2015-16 Fiscal Year

Superintendent Novasio recommended the hourly rates for the custodial, secretarial and lunch
aide/crossing guards be raised by $.20 for the 15-16 fiscal year, with Vanessa Spint receiving and
additional $.25 per hour of compensation for her supervisory role.

Trustee Kat Luhman moved to approve the wage increases as recommended. Tim Sather
seconded the motion.

Discussion was held.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

C. Approve Revised Salary Matrices for Maintenance & Technology

Superintendent Novasio recommended the approval of the new salary matrices for maintenance
and technology positions. He explained the maintenance staff will be placed in either the tier I or
II depending upon their training and experience. New job descriptions will be created to
correspond with the tiered matrix.

Trustee Joe Borgstrom moved to approve the matrices as recommended. Kat Luhman seconded
the motion.

Discussion was held.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

D. Hire Classified Staff for the 2015-16 Fiscal Year

Superintendent Tobin Novasio recommended the Board offer contracts to the classified staff as
listed for the 2015-16 school year at the appropriate rate.

Trustee Vicki Krause moved to approve the hiring of the listed classified staff for the 2015-16
school year as recommended. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

E. Resolution to Transfer Funds

Superintendent Novasio recommended that the trustees adopt a resolution to transfer a maximum
of $40,000 from the Transportation Fund to the Flexibility Fund and what other monies are
available in the appropriate budgets to the Building Reserve Fund in order to address school
safety and security. The board packet information included draft resolutions on these two items.

Trustee Kat Luhman made a motion to adopt a resolution to transfer a maximum of $40,000 from
the Transportation Fund to the Flexibility Fund, authorized by MCA 20-9-208, to improve the
efficiency of spending within the district for purposes of proper maintenance and operation of the
school programs. Tim Sather seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

Safety Resolution: Trustee Tim Sather made the motion to transfer monies from the appropriate
funds to the building reserve fund as allowed for security and safety improvements. Joe
Borgstrom seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

F. Approve Property and Liability Insurance Contract

Chair Susanne Vinton introduced Richard Begger with Payne West (WSI), Tim Fitzpatrick and
Annette Satterly with MSGIA. These representatives will be presenting proposals for property
and liability insurance for the 2015-16 fiscal year.

Mr. Begger began by reviewing Payne West's growth history as well as the long history of being
the district's property insurance provider. Mr. Begger explained the major difference between
companies is his group allows only Montana schools to participate in the insurance pool and they
have implemented a disaster management program as an added service. Mr. Begger reviewed
other program highlights his proposal offers.

Mr. Fitzpatrick presented a power point presentation listing the history of the MSGIA program,
coverage highlights and new offerings included in his proposal.

Chair Vinton noted that each proposal in their entirety was included in the electronic board
packet.

Trustee Joe Borgstrom asked if an assessment was necessary with the MSGIA pool and would
there be a limit? Mr. Fitzpatrick answered there would be no limit to the possible assessment.
Chair Susanne Vinton asked Mr. Begger if there was a specific reason why the MTSBA lawyers
were not included in the list of provided legal assistance. Mr. Begger responded, essentially there
have been no negotiated costs with MTSBA due to the MTSBA vested interest in their own
program. (MSGIA is a service offered by the MTSBA organization).

Trustee Joe Borgstrom asked if MSGIA has stop gap insurance with the pool. Mr. Fitzpatrick
explained how the reinsurance works within the pool.

Coverage limits were discussed and the differences explained.

Trustee Kat Luhman asked about training offerings each program provided. Those were
reviewed.

Trustee Joe Borgstrom requested each representative explain why their company is the better
choice for the district.

Mr. Fitzpatrick explained MSGIA has no profit margin as a pool and pointed out the long-term
relationship Lockwood has with the other MTSBA programs.

Mr. Begger explained, Payne West is a property insurance expert and has developed programs
specifically designed for schools and has a much longer track record than the MSGIA property
program.

Discussion was held.

Trustee Tim Sather moved to accept the insurance proposal as presented by MSGIA for the 2015-
16 school year. Kat Luhman seconded the motion.
Discussion was held.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, and Susanne Vinton voted yes;
the motion passed with a five to one vote; Trustee Joe Borgstrom voted no.

G. Approve MTSBA Membership

Superintendent Novasio recommended the Board of Trustees approve the membership in the
Montana School Boards Association (MTSBA) for the 2015-16 school year.

Trustee Kat Luhman made the motion to approve the MTSBA membership for the 2015-16
school year as recommended. Vicki Krause seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

H. Approve ACE Membership

Superintendent Novasio recommended the Board of Trustees approve the membership in the
Alliance for Curriculum Enhancement (ACE) for the 2015-16 school year. Mr. Novasio
explained the purpose of the program.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

Trustee Tim Sather made the motion to approve the ACE membership for the 2015-16 school
year as recommended. Kat Luhman seconded the motion.

I. Approve Contract with YBGR for CSCT Services

Superintendent Novasio recommended the Board of Trustees extend the contract with
Yellowstone Boys and Girls Ranch to provide CSCT services to students for the 2015-16 school
year.

Trustee Joe Borgstrom made the motion to approve the YBGR contract to provide CSCT services
for the 2015-16 school year as recommended. Tim Sather seconded the motion.
Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

J. Approve Salary Increases for Administrative and Managerial Staff

Superintendent Novasio recommended a $2,000.00 increase to the yearly salaries of the
following employees: Mike Bowman, Don Christman, Darlene Hess, Kelly Kinsey, Gordon
Klasna and Laurie Noonkester.

Trustee Joe Borgstrom moved to approve the wage increases as recommended. Kat Luhman
seconded the motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.

K. Approve Superintendents Contract

Chair Susanne Vinton explained that Mr. Novasio's contract was approved in January but the
details were not set at that time.

Trustee Kat Luhman asked for the detail of the personal days with the approximate pay out
amount and the additional days off that were added to his contract last year.

Mr. Novasio responded he was given an additional 5 personal days for a total of 20 days to be
used or paid out in addition to school holiday breaks off.

Trustee Tim Sather moved to approve a $2,200 wage increase to Mr. Novasio's contract for the
2015-16 school year. Kat Luhman seconded the motion.

Discussion was held.

Trustee Joe Borgstrom moved to amend the motion to add a raise of $3, 450.00 to Mr. Novasio's
contract for the 2015-16 school year. Scott Kiekover seconded the amended motion.
Further discussion was held.

Chair Vinton asked for a vote to accept the amendment to the motion as stated.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the amendment to the motion passed unanimously.

Chair Vinton called for a vote on the motion as amended.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the amended motion passed unanimously.

L. Set Plans for Goal Setting/Work Session

Chair Vinton noted the Trustees have discussed conducting a informal summer work session to
focus on goal setting.

Discussion was held.

Tuesday, June 30, 2015 at 5:00 p.m. the Trustees will conduct a Summer Work Session with the
agenda to be created and distributed.

ADJOURN

The next Regular Meeting will be on Tuesday, July 14, 2015, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Kat Luhman moved to adjourn the meeting at 8:08 p.m. Vicki Krause seconded the
motion.

Trustees Tim Sather, Scott Kiekover, Kat Luhman, Vicki Krause, Joe Borgstrom and Susanne
Vinton voted yes; the motion passed unanimously.


___________________________                ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk

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