Meeting Agenda

Meeting Date: April 4, 2015
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognitions
    1. "Welcome to Lockwood" - GT Students
    2. VFW Essay Winners
  3. Guest Presentations
  4. Staff Reports
  5. Correspondence
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
4. Trustee reports
  1. Legislative Update
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of March 10th Meeting
    2. Approve Bills and Wages for March 2015
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Certified Staff
  2. Position on TEDD
  3. Approve Food Service Proposal
  4. Approve K-5 Student Handbook
  5. Retirement Incentive
  6. Offer Certified Contracts for 2015-16
  7. Administrative Structure for 2015-16
  8. Cancel Trustee Election
  9. Approve Construction Projects
  10. Approve Extension of JPT Contract
  11. Approve Football Fund
6. Adjourn

NEXT REGULAR MEETING IS MAY 12th, 2014 AT 6:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of March 10th Meeting
    2. Approve Bills and Wages for March 2015
      We recently finished switching over our Activities accounting system; these repots are for
      both August and September.
    3. Hire Substitutes
      I recommend that the board approve the attached list of substitutes. All hires are
      dependent on background checks.
    4. Hire Classified Staff
      I recommend that Alan Noonkester be moved from the substitute list and hired as a full
      time custodial employee.
    5. Hire Certified Staff
      I recommend that the Board offer a teaching contract to Sigrid Noyd at the appropriate
      step and lane for the 2015-16 school year pending a background check.

  2. Position on TEDD
    We have received a letter from the County Commissioners requesting that our Board take
    action advising the county on if a TEDD should be created. My recommendation is that
    the Board not take any action on this request. First, it is not the role of the school board to
    oversee the economic development in Yellowstone County. This is the position that our
    Board has already taken by tabling this issue at an earlier meeting. Secondly, we are not
    at a stage where any of the affected parties has enough information to decide "if a TEDD
    should be created". My understanding is that the purpose of Phase I, which was just
    completed, was to determine if there is a deficiency in resources and utilities. The next
    step, Phase II, is where plans are put together to address these deficiencies. During this
    phase, important questions will be answered and information gathered. This is the
    information that we as a taxing entity need to know; including proposed boundaries, tax
    revenue impact, administration, and a time frame. I do not see any reason at this point
    why we would not support moving forward with the information gathering process. Again, I
    believe that this reflects the Board's previous discussion on this topic. I recommend that I
    draft a letter to the commissioners stating we support further information gathering, but are
    not in a position to endorse or oppose the use of the TEDD mechanism in our district
    based on what information is currently available.

  3. Approve Food Service Proposal
    I recommend that we accept the food service proposal from Sodexo. They are the only
    vendor that responded to our request for proposal (RFP) and the proposed cost is right in
    line with what we are paying this year. We have had a positive experience with Sodexo
    especially under the new local management. Once accepted by the board this document
    will go to the state for approval. Once we receive OPI's approval a contract can be
    formalized and approved next month. The proposal is quite large. If you'd like to review it
    we have several copies available at the office and will bring them to the meeting.

  4. Approve K-5 Student Handbook
    I recommend that the Board approve the Elementary Student Handbook. There will be
    some slight housekeeping changes i.e. new trustee, changes in personnel positions before
    this is sent to the printers.

  5. Retirement Incentive
    At this point I have two qualified applicants for the retirement incentive that was offered. I
    also have a teacher that is interested but only had 17.5 years in district and 19.5 years
    total. I recommend that we offer a prorated incentive of $7,800 that reflects the 19.5/25
    year ratio for this person and the incentive for the other two applicants.

  6. Offer Certified Contracts for 2015-16
    I recommend the attached lists of certified staff be offered contracts for the 2015-16 school
    year. There may be a couple of small changes to these lists depending on the action
    taken on Item E. We should do this in two motions, one for each list.

  7. Administrative Structure for 2015-16
    I am proposing that for the 2015-16 school year we run a trial of having Don Christman
    take on a different role. I have included a job description for a Special Program Director.
    This position would be funded next year by a combination of the Building Reserve, MAC
    Funding, Transportation, Special Education (General Fund) and Title I. My expectation is
    that through grants and Medicaid billing, this position will pay for itself in future years. In
    order to allow us to move Mr. Christman back into his current role if this is not the case, my
    recommendation is that we place a Teacher on Special Assignment (TOSA) in this
    position. This person would remain on a teacher's contract with 20 additional days. We
    have several candidates that have or are very near to getting their Administrative
    endorsement. If the Board approves of this new position, I will advertise it in house and
    make a transfer.

  8. Cancel Trustee Election
    We only had two candidates file for the two open trustee seats, Sue Vinton and Scott
    Kiekover. They will be elected by acclimation; meaning that we can cancel our election
    this year.

  9. Approve Construction Projects
    I have attached a list of summer projects that I recommend that the Board approve. Rob
    and I will have information available on our plans and how we are funding the different
    projects. Some could get tabled if funding is not available, but I would like to get Board
    approval to move forward if we can.

  10. Approve Extension of JPT Contract
    I recommend that we extend our contract with the Joint Powers Trust to provide employee
    health insurance for an addition year. This will keep us in a three-year contact, which
    gives us an additional 1% credit. With this credit factored in, our rate increase this year
    was 7.9%. The Lockwood Education Association has agreed with this extension.

  11. Approve Football Fund
    I recommend that we add a Football Fund to our Student Activity Accounts. This is a fund
    where monies that are raised or donated to the football program can be deposited.
Star Line

Meeting Minutes

REGULAR SESSION CALL TO ORDER - 6:00 pm

Vice Chair Peter Freivalds called the Regular Meeting of the Board of Trustees to order at 6:01
p.m. by leading those present in the Pledge of Allegiance. The following trustees and officers
were present: Trustees Tim Sather, Don Reed, Jennifer Wagner, Peter Freivalds, Kat Luhman
(via Face Time) Susanne Vinton (via phone conference call), Superintendent Tobin Novasio and
District Clerk Laurie Noonkester. Trustee Joe Borgstrom was absent at the beginning of the
meeting but attended later as noted.

Dan Carter with ExxonMobil, Steve Arveschoug with the Big Sky Economic Development
Council, WoodyWoods with the Lockwood Water and Sewer, Bob Riehl with the Lockwood
Safety Committee and Fire Chief Bob Staley with the Lockwood Fire Department were in
attendance.

All guests are asked to sign in upon arrival.

Mr. Freivalds welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

Superintendent Tobin Novasio requested that an out of district attendance item be added as Item
L on the Agenda due to it being so late in the school year. The Trustees agreed to hear the item.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Loree Baasch and Sue Robertson with the PTA submitted a request to speak during the public
comment portion of the meeting. Ms. Baasch requested that the Lions Lair 2.0 building project be
added and considered during the work projects that are slated for summer. The work they would
like considered is; site preparation, moving sprinklers, utility considerations and an ADA
compliant sidewalk installed. The ladies fielded questions from the board noting that
approximately $68,000 has been raised so far with an additional $14,000 in matching funds to be
released next year.

Student Recognition: “Welcome to Lockwood” Gifted and Talented Students Ally Frost and Lily
Morris presented a video they created to welcome new students while providing information on
services and programs offered by the district. Trustee Jen Wagner commented that she wished
something like this was available when her children were transferring into the district. The
Trustees congratulated the girls on a job well done and presented them with gift cards.

There were no staff nor guest presentations.

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman will address most of his report during the
    summer work portion of the meeting.

  2. Technology - Coordinator Darlene Hess had nothing further to add to her written
    report. Mrs. Hess did note that Smarter Balance testing is in progress and the
    district has experienced network issues as has other schools statewide.

  3. Elementary Principal - K-5 Principal Mike Bowman had nothing further to
    add to his written report.

  4. Middle School Principal – Middle School Principal Gordon Klasna noted the
    football schedule has been set for next year with the district also scheduled to host
    a cross county track meet.

  5. Superintendent - Mr. Novasio added the Gideon Organization has obtained
    permission to hand out Bibles on school property in order to cut down on safety
    concerns. There will be an email notice sent out to parents regarding this activity.
    Mr. Novasio reviewed points of his written report. Issues during the emergency
    call out during the recent lockdown situation were discussed and reviewed. Mr.
    Novasio continued his review of the report and asked for guidance for the nursing
    contract and the possible direct hire of medical staff. The consensus of the Board
    was for Superintendent Novasio to investigate the direct hiring of medical staff
    and provide a report at the next meeting.
TRUSTEE REPORTS

Superintendent Novasio provided the update on the progress of school related bills that are still
being addressed in the current legislative session. Chair Susanne Vinton commended Tobin for
his work during this legislative session and his dedication to the issues of the community.
Superintendent Novasio in turn commended State Senator Taylor Brown for his tireless work on
the K-12 expansion bill.

ITEMS FOR ACTION

A. Consent Agenda Items - Approval of March 10, 2015 Minutes, March Bills and
Wages, Hire of Substitutes, Hire of Classified Staff, and Hire of Certified Staff.

Middle School Principal Gordon Klasna introduced Ms. Sigrid Noyd as the new special
education teacher who has been recommended for hire.

Vice Chair Peter Freivalds asked if there were any objections to the consent agenda items and
addition as presented. Hearing none, the above agenda items were approved as presented.

B. Position on TEDD

Superintendent Novasio noted the Yellowstone County Commissioners have submitted a letter to
the Trustees requesting action be taken to advise the Commissioners if the School District is in
favor of creating a TEDD.

Woody Woods, Manager of Lockwood Water and Sewer spoke to infrastructure needs, believing
the TEDD is ultimately is the only opportunity to provide these services. He stated the LWS
Board is in favor of the TEDD but more importantly in favor of the phase 2 informational
gathering stage. Mr. Woods did note the LWS will not be sending a letter stating they are in favor
of the TEDD as requested by the Yellowstone County Commissioners.

Bob Riehl with the Lockwood Community Safety Committee suggested the very important
public process needs to be fully completed in order for entities to make decisions on the TEDD.
Steve Arveschoug with the Big Sky Economic Development Council clarified the phases of the
TEDD development process, what they mean and how the each phase would addresses the
proposal deficiencies. Mr. Arveschoug likened the process to a road map or game plan, open
public process that develops a comprehensive strategic economic plan.

Lockwood Fire Chief John Staley spoke to the safety needs that have been put aside due to lack
of planning and sees the TEDD as a viable opportunity to provide sidewalks, lighting, street
improvement and hydrants.

Trustee Don Reed pointed out a letter from BSEDC stating the Yellowstone County
Commissioners are those ultimately in charge of the spending of TIF funds and grave concerns
with that aspect of the proposal. Trustee Tim Sather agreed with Mr. Reed and shares the distrust
of the Commissioners and their lack of understanding of the community needs. Both Trustees
expressed the need of concrete planning information be presented before they would be
supportive of the TEDD proposal.

Trustee Kat Luhman asked since the TEDD area has increased dramatically, who is the major
landowner asking to be included in the area? Steve Arveschoug answered a whole handful of
property owners are requesting to be included.

Chair Susanne Vinton suggested a letter be written requesting the commissioners gather and
present more information on the proposal.

Trustee Jennifer Wagner asked what is the mechanism for approval of the project? Steve
Arveschoung replied that a Comprehensive Development Planning Committee would be
assembled, comprised of local stakeholders, but ultimately the Yellowstone County
Commissioners would be the determining body.

Further discussion regarding public safety issues was held.

Trustee Peter Freivalds feels using a comprehensive agreement to address safety issues is all well
and good but in reality, sidewalks will be the last priority in the list of infrastructure needs when
industry is built.

BSEDC Representative Steve Arveschoug spoke to learning of the needs of the community and
steps that could be taken to address all of the needs discussed.

Trustee Peter Freivalds noted he is firmly opposed to the TEDD as stated in his letter explaining
his reasoning recently published in the Yellowstone County News.

Superintendent Tobin Novasio suggested the commissioners are looking for a scapegoat in this
process and are asking the school district to provide one. He supports a TEDD instead of a full
tax abatement situation and provided some approximate figures suggesting the revenue loss some
are concerned about would not as drastic as first thought.

Trustee Susanne Vinton moved to send a letter to the commissioners stating the Trustees will
remain neutral until more information is provided and will not take a stance on the TEDD at this
time. Kat Luhman seconded the motion.

Further discussion was held.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Susanne Vinton, Don Reed and Jennifer
Wagner and voted yes; the motion passed unanimously.

C. Approve Food Service Proposal

Superintendent Novasio recommended the acceptance of the food service proposal from Sodexo
America, LLC as they are the only provider that responded to the RFP.

Trustee Jennifer Wagner moved to accept the proposal from Sodexo as recommended. Don Reed
seconded the motion.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Don Reed, Jennifer Wagner and Susanne
Vinton voted yes; the motion passed unanimously

D. Approve K-5 Student Handbook

K-5 Principal Mike Bowman recommended the Board approve the K-5 Student Handbook as
presented with the slight changes as noted.

Trustee Jennifer Wagner made the motion to approve the handbook as presented. Don Reed
seconded the motion.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Don Reed, Jennifer Wagner and Susanne
Vinton voted yes; the motion passed unanimously.

E. Retirement Incentive

Superintendent Novasio reported he has received two qualified applicants for the retirement
incentive offered with one other teacher interested but only has 17.5 years in district and 19.5
years total. Mr. Novasio recommended the Trustees offer a prorated incentive of $7,800 that
reflects the 19.5/25 year ratio and the full incentive for the other qualified applicants.

Trustee Don Reed made the motion to approve the two fully qualified incentives as
recommended. Jennifer Wagner seconded the motion.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Don Reed, Jennifer Wagner and Susanne
Vinton voted yes; the motion passed unanimously.

Trustee Don Reed made the motion to approve the prorated incentive as recommended. Tim
Sather seconded the motion.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Don Reed, Jennifer Wagner and Susanne
Vinton voted yes; the motion passed unanimously.

F. Offer Certified Contracts for 2015-16

Superintendent Novasio recommended the list of Certified Teaching Staff be offered contracts
for the 2015-16 school year, with the removal of Linda Scozarri due to the previous agenda item
approval.

Trustee Tim Sather made the motion to approve offering contracts to the Tenured Teaching Staff
for the 2015-16 school year as recommended. Jennifer Wagner seconded the motion.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Don Reed, Jennifer Wagner and Susanne
Vinton voted yes; the motion passed unanimously.

Trustee Don Reed made the motion to approve offering contracts to the Non-Tenured Teaching
Staff for the 2015-16 school year as recommended. Jennifer Wagner seconded the motion.
Trustees Tim Sather, Peter Freivalds, Kat Luhman, Don Reed, Jennifer Wagner and Susanne
Vinton voted yes; the motion passed unanimously.

G. Administrative Structure for 2015-16

Superintendent Novasio presented the proposal of having a trial run with Don Christman taking
on a different Administrative role in 2015-16. Mr. Novasio included a job description for a
Special Program Director within the electronic board meeting documents.

Mr. Novasio explained the position would be funded next year by a combination of the Building
Reserve, MAC Funding, Transportation, Special Education (General Fund) and Title I with the
expectation that through grants and Medicaid billing, this position will pay for itself in future
years.

Mr. Novasio further explained that in order to move Mr. Christman back into his current role, in
the event the trial run does not fulfill the expectations, he recommends a Teacher on Special
Assignment (TOSA) be placed in the Assistant Principal position. This person would remain on a
teacher’s contract with 20 additional days. There are several candidates that have or are very near
to getting their Administrative endorsement that could apply for the position. If the Board
approves of this new position, he will advertise the Special Assignment in house and proceed to
make the transfer.

Trustee Tim Sather suggested a committee be formed for selection of the Asst.Principal/TOSA.
Discussion was held.

Trustee Jen made the motion to change the Administrative structure as presented. Tim Sather
seconded the motion.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Don Reed, Jennifer Wagner and Susanne
Vinton voted yes; the motion passed unanimously.

Kat Luhman, Susanne Vinton and Tim Sather volunteered to set on the selection committee.

H. Cancel Trustee Election

Superintendent Novasio reported due to there being equal number of candidates vying for the
open seats, the Trustees may cancel the May 5th, 2015 Trustee Election. Candidate Scott
Kiekover was present during the meeting.

Trustee Tim Sather made the motion to cancel the May 5th, 2015 Trustee Election by acclimation.
Jennifer Wagner seconded the motion.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Don Reed, Jennifer Wagner and Susanne
Vinton voted yes; the motion passed unanimously.

I. Approve Construction Projects

Trustee Joe Borgstrom attended the meeting during this time.

Superintendent Novasio reviewed the list of summer projects that were included in the electronic
board meeting packet and provided possible funding solutions for each project.

Discussion was held.

Trustee Don Reed made the motion to fund the proposed projects. Jennifer Wagner seconded the
motion.

Further Discussion was held.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Susanne Vinton, Don Reed, Jennifer Wagner
and Joe Borgstrom voted yes; the motion passed unanimously.

J. Approve Extension of JPT Contract.

Superintendent Novasio recommended the Trustees approve extending the Health Insurance
contract for an additional year thus providing an additional 1% premium credit. The overall
premium increase with the contract extension is 7.9%. The Lockwood Education Association has
agreed to this extension.

Trustee Jennifer Wagner made the motion to approve option 4 to extend the contract by one year
to receive the additional 1% premium credit. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Don Reed, Jennifer Wagner, Susanne Vinton
and Joe Borgstrom voted yes; the motion passed unanimously.

K. Approve Student Activities Football Fund.

Superintendent Novasio recommended the Trustees approve adding a Football fund to the
Student Activities account to track the funds raised specifically for the program.

Trustee Tim Sather made the motion to approve the Student Activities Football Fund as
recommended. Jennifer Wagner seconded the motion.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Don Reed, Susanne Vinton, Jennifer Wagner
and Joe Borgstrom voted yes; the motion passed unanimously.

L. Approve Out of District Attendance

Superintendent Novasio asked to add this item to the Agenda due to the school year ending so
soon.

Trustee Jennifer Wagner moved to approve the student for out of district attendance as
recommended for the remainder of the school year. Joe Borgstrom seconded the motion.

Trustees Tim Sather, Peter Freivalds, Kat Luhman, Don Reed, Susanne Vinton, Jennifer Wagner
and Joe Borgstrom voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, May 12, 2015, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Don Reed moved to adjourn the meeting at 8:52 p.m. Joe Borgstrom seconded the
motion.

Trustees Tim Sather, Susanne Vinton, Peter Freivalds, Kat Luhman, Don Reed, Jennifer Wagner
and Joe Borgstrom voted yes; the motion passed unanimously.


___________________________         ___________________________
Peter Freivalds, Vice-Chairperson                       Laurie Noonkester, District Clerk

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