Meeting Date: April 4, 2015
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room



Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognitions
    1. "Welcome to Lockwood" - GT Students
    2. VFW Essay Winners
  3. Guest Presentations
  4. Staff Reports
  5. Correspondence
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
4. Trustee reports
  1. Legislative Update
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of March 10th Meeting
    2. Approve Bills and Wages for March 2015
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Certified Staff
  2. Position on TEDD
  3. Approve Food Service Proposal
  4. Approve K-5 Student Handbook
  5. Retirement Incentive
  6. Offer Certified Contracts for 2015-16
  7. Administrative Structure for 2015-16
  8. Cancel Trustee Election
  9. Approve Construction Projects
  10. Approve Extension of JPT Contract
  11. Approve Football Fund
6. Adjourn

NEXT REGULAR MEETING IS MAY 12th, 2014 AT 6:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of March 10th Meeting
    2. Approve Bills and Wages for March 2015
      We recently finished switching over our Activities accounting system; these repots are for
      both August and September.
    3. Hire Substitutes
      I recommend that the board approve the attached list of substitutes. All hires are
      dependent on background checks.
    4. Hire Classified Staff
      I recommend that Alan Noonkester be moved from the substitute list and hired as a full
      time custodial employee.
    5. Hire Certified Staff
      I recommend that the Board offer a teaching contract to Sigrid Noyd at the appropriate
      step and lane for the 2015-16 school year pending a background check.

  2. Position on TEDD
    We have received a letter from the County Commissioners requesting that our Board take
    action advising the county on if a TEDD should be created. My recommendation is that
    the Board not take any action on this request. First, it is not the role of the school board to
    oversee the economic development in Yellowstone County. This is the position that our
    Board has already taken by tabling this issue at an earlier meeting. Secondly, we are not
    at a stage where any of the affected parties has enough information to decide "if a TEDD
    should be created". My understanding is that the purpose of Phase I, which was just
    completed, was to determine if there is a deficiency in resources and utilities. The next
    step, Phase II, is where plans are put together to address these deficiencies. During this
    phase, important questions will be answered and information gathered. This is the
    information that we as a taxing entity need to know; including proposed boundaries, tax
    revenue impact, administration, and a time frame. I do not see any reason at this point
    why we would not support moving forward with the information gathering process. Again, I
    believe that this reflects the Board's previous discussion on this topic. I recommend that I
    draft a letter to the commissioners stating we support further information gathering, but are
    not in a position to endorse or oppose the use of the TEDD mechanism in our district
    based on what information is currently available.

  3. Approve Food Service Proposal
    I recommend that we accept the food service proposal from Sodexo. They are the only
    vendor that responded to our request for proposal (RFP) and the proposed cost is right in
    line with what we are paying this year. We have had a positive experience with Sodexo
    especially under the new local management. Once accepted by the board this document
    will go to the state for approval. Once we receive OPI's approval a contract can be
    formalized and approved next month. The proposal is quite large. If you'd like to review it
    we have several copies available at the office and will bring them to the meeting.

  4. Approve K-5 Student Handbook
    I recommend that the Board approve the Elementary Student Handbook. There will be
    some slight housekeeping changes i.e. new trustee, changes in personnel positions before
    this is sent to the printers.

  5. Retirement Incentive
    At this point I have two qualified applicants for the retirement incentive that was offered. I
    also have a teacher that is interested but only had 17.5 years in district and 19.5 years
    total. I recommend that we offer a prorated incentive of $7,800 that reflects the 19.5/25
    year ratio for this person and the incentive for the other two applicants.

  6. Offer Certified Contracts for 2015-16
    I recommend the attached lists of certified staff be offered contracts for the 2015-16 school
    year. There may be a couple of small changes to these lists depending on the action
    taken on Item E. We should do this in two motions, one for each list.

  7. Administrative Structure for 2015-16
    I am proposing that for the 2015-16 school year we run a trial of having Don Christman
    take on a different role. I have included a job description for a Special Program Director.
    This position would be funded next year by a combination of the Building Reserve, MAC
    Funding, Transportation, Special Education (General Fund) and Title I. My expectation is
    that through grants and Medicaid billing, this position will pay for itself in future years. In
    order to allow us to move Mr. Christman back into his current role if this is not the case, my
    recommendation is that we place a Teacher on Special Assignment (TOSA) in this
    position. This person would remain on a teacher's contract with 20 additional days. We
    have several candidates that have or are very near to getting their Administrative
    endorsement. If the Board approves of this new position, I will advertise it in house and
    make a transfer.

  8. Cancel Trustee Election
    We only had two candidates file for the two open trustee seats, Sue Vinton and Scott
    Kiekover. They will be elected by acclimation; meaning that we can cancel our election
    this year.

  9. Approve Construction Projects
    I have attached a list of summer projects that I recommend that the Board approve. Rob
    and I will have information available on our plans and how we are funding the different
    projects. Some could get tabled if funding is not available, but I would like to get Board
    approval to move forward if we can.

  10. Approve Extension of JPT Contract
    I recommend that we extend our contract with the Joint Powers Trust to provide employee
    health insurance for an addition year. This will keep us in a three-year contact, which
    gives us an additional 1% credit. With this credit factored in, our rate increase this year
    was 7.9%. The Lockwood Education Association has agreed with this extension.

  11. Approve Football Fund
    I recommend that we add a Football Fund to our Student Activity Accounts. This is a fund
    where monies that are raised or donated to the football program can be deposited.
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