Meeting Agenda

Meeting Date: March 10, 2015
Meeting Time: 6:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognitions
    1. Two Roads Participants
  3. Guest Presentations
    1. PTA/Lion's Lair Update
  4. Staff Reports
    1. Applied Behavioral Program - Anna Fishbaugh, Don Christman
  5. Correspondence
    1. Casey's Corner ExxonMobil Donation

2. District reports

  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
4. Trustee reports

  1. Caucus Day/Legislative Update
  2. MTSBA Survey

3. Items for Action

  1. Consent Agenda
    1. Approve Minutes of February 10th Meeting
    2. Approve Bills and Wages for February 2015
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches
  2. Retirement Incentive
  3. Policy Revisions - Third Reading - 4332
  4. Approve Out of District Students
  5. Approve New Day Placement
  6. School Uniform Discussion
  7. Levy Discussion
  8. Approve Stipends for Summer Curriculum Work
6. Adjourn

NEXT REGULAR MEETING IS APRIL 14th, 2015 AT 6:00 PM

Superintendent's Agenda Report - Action Items

5. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of February 10th Meeting
    2. Approve Bills and Wages for February 2015
    3. Hire Substitutes
      I recommend that the board approve the attached list of substitutes. All hires are
      dependent on background checks.
    4. Hire Classified Staff
      At this point we have no hires to approve. I am keeping this item on the agenda as a
      placeholder in case there is a change. All hires are dependent on background checks.
    5. Hire Coaches
      I recommend that Jesse Swanke, Gretta Henrickson, and Tony Derrig be offered contracts
      to coach Track. We are still looking for a fourth coach and may have a recommendation at
      the meeting. I also recommend that we pay Quentin Staton a stipend of $700 for Marching
      Band. All hires are dependent on background checks.

  2. Retirement Incentive
    Due to a combination of the salary increase that was negotiated last spring, the lower
    enrollment in grades 7/8, and the need to add a teacher in the Elementary (See K-5
    Principal's Report) I recommend that we offer a retirement incentive at this time. My
    suggestion is that we offer five incentives at $10,000 each. To qualify, a teacher would
    need 25 years of service including 20 here at Lockwood. We will use end of the year
    funds for this if available and the Flex Fund if we go above our budget. I expect this to be
    a unique situation this year only due to the lower enrollment in these grades. We have a
    large 6th grade class that will help with enrolment in those grades for the next four years. I
    have one teacher that meets these requirements and has already given me notice of her
    retirement; I believe we need to clarify that she is eligible to take part in this incentive.

  3. Policy Revisions - Third Reading - 4332
    This is the third and final reading of this policy. The additional language is the entirety of
    the last two lines, with the final line being added by the Board during the February
    meeting.

  4. Approve Out of District Students
    I recommend that the board approve ZC(K), IH(1), RM(6) and TM(7) to finish the rest of
    this school year as out of district students; they are all currently attending school here.

  5. Approve New Day Placement
    I recommend that the Board approve the placement of student ND 14-3 at the New Day in
    accordance with the student's Individual Education Plan. This student is currently at
    Billings Clinic Youth Partial and is awaiting an opening at New Day.

  6. School Uniform Discussion
    Previously Mr. Klasna has brought up the idea of looking into implementing school
    uniforms. I would like to have a discussion with the Board regarding interest in this idea.

  7. Levy Discussion
    At this time I am not recommending that we place a levy on the ballot. We have until
    March 26th to have a special meeting and place an item on the ballot if our preliminary
    budget numbers for next year are concerning.

  8. Approve Stipends for Summer Curriculum Work
    I am asking the Board approve a stipend of $100 per day for up to two days apiece for
    staff members that are willing to participate in onsite curriculum work in June. We did this
    last summer and had good turnout and feedback from staff.
Star Line

Meeting Minutes

REGULAR SESSION CALL TO ORDER - 6:00 pm

Chair Susanne Vinton called the Regular Meeting of the Board of Trustees to order at 6:05 p.m.
by leading those present in the Pledge of Allegiance. The following trustees and officers were
present: Trustees Susanne Vinton, Tim Sather, Kat Luhman, Don Reed, Jennifer Wagner, Peter
Freivalds, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Joe
Borgstrom was absent for the beginning of the meeting but arrived for the District Reports
portion of the proceedings.

Dan Carter with ExxonMobil was in attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

There were no public comment requests submitted.

Student Recognition: Middle School Teacher Tony Derrig introduced four 8th grade students
Shelby Kiekover, Chelan Laverdure, David Lockrem and Noah Miller who participated in the
Two Roads Program. Mr. Derrig began by explaining the Two Roads Program designed to
provide students the opportunity to give back to the community with ideas that are completely
their own. The program requires participants to formulate a community service project, solicit
donations to fund the project, create and finally deliver their projects within the communities. Mr.
Derrig noted the only role he and other teachers play is getting the volunteer students to the
program but other than that the teachers are completely bystanders.

The students presented a slideshow documenting their project which was funded by $800.00,
some of which included cupcakes to sell and cash donations from businesses. The project the
students came up with was to make Valentine bags for nursing home residents. When asked what
their favorite portion of the project was, the students replied, the responses received from the
seniors that were given the gift bags. Some of the ladies told the students they hadn't received a
Valentine in over 50 years, with another lady saying this might be her last Valentine.

Chair Vinton expressed to the group how grateful she is for their hearts of giving and
representing the school in such a warm and loving manner.

PTA/Lions Lair Update: PTA Staff representative Sue Robertson presented a brief history on the
Lions Lair, the current structure plans and upcoming fundraising events planned for the new
Lions Lair 2.0 project. The group currently has approximately $65,000 raised with a possible
$12,000 to add in matching fund next year.

The Board and Officers were presented with a Lions Lair T-shirt and bracelet given by an
anonymous donor. Chair Vinton suggested that the school sponsor a hat day where students are
allowed to wear a hat for a donation of $1.00 to the Lions Lair 2.0.

Staff Reports: Assistant K-5 Principal Don Christman and Special Education Teacher Anna
Fishbaugh reported upon the Applied Behavioral Program being used in the K-5 buildings.
Ms.Fishbaugh presented tracking data of behavior referrals and how the program works in
conjunction with the PLC groups. Ms. Fishbaugh further explained the Tier Support format used
in the behavior interventions. Ms. Fishbaugh continued with discussion regarding some of the
known challenges with implementing the program. Chair Susanne Vinton asked at what point
parents are involved. Ms. Fishbaugh replied that parents are brought in during the referral process
where documentation is collected and plans are then put in place. Superintendent Novasio
explained this program will allow students the opportunity to exit a program with behavioral
success unlike other school districts.

Trustee Joe Borgstrom arrived at the meeting at this juncture of the proceedings.

Ms. Fishbaugh concluded by highlighting the positive outcomes of the program and fielded
questions from the Trustees.

K-5 Principal Mike Bowman provided a fiscal note adding; the program will be using current
staff from the provided by using general funds whereas when students are placed elsewhere the
cost is funded by a permissive tuition levy which is a substantial tax burden.

Chair Susanne Vinton noted and distributed additional correspondence items for review. Mrs.
Vinton noted that the District has received a $500.00 donation from Casey's Corner ExxonMobil.
Trustee Don Reed exited the meeting at this time.

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman was absent but submitted a written report.
    Mr. Novasio highlighted items of Mr. Guzman's Project listing.

  2. Technology - Coordinator Darlene Hess was absent but submitted a written report
    for review.

  3. Elementary Principal - K-5 Principal Mike Bowman recognized Dan
    Carter with ExxonMobil and thanked him for his remarkable support of the
    Lockwood students. Mr. Bowman reported the Primary parking and drop off area
    is in dire need of improvement. He expects the changes to be made before the
    summer is out.

    Mr. Bowman reviewed points of his written report, highlighting test scores and
    correlating those scores with behavioral screening data. Mr. Bowman fielded
    questions regarding the objectivity of the behavior screening, Mr. Bowman note
    that the rating tools are derived from the MBI program.

    Mr. Bowman noted that based upon enrollment it appears he may have to
    recommend an additional 4th grade teacher be hired for next year. Mr. Bowman
    thanked the board in advance for reviewing the student handbook that will be
    available at the April meeting.

  4. Middle School Principal – MS Principal Gordon Klasna began by thanking Dan
    Carter for his involvement with the Ikidderrod and the "L" on the hill project. Mr.
    Klasna reviewed and explained the My Voice staff, students and parents survey
    results that were included in his report. Mr. Klasna had nothing further to add to
    his written report. Chair Vinton suggested that the board hold a work session to
    revisit the topics of the survey Mr. Klasna presented and the behavioral data
    presented by Mr. Bowman.

    Mr. Klasna continued with a report on School District 2 Strategic Planning
    Committee discussions he has been a part of. He has found the topic of addressing
    the need of a Lockwood activities bus interesting because this has been a local
    topic for some time.

    Chair Vinton thanked Teacher Cindy Gopp and Trustee Jen Wagner for their work
    at the recent science fair.

  5. Superintendent - Mr. Novasio reported that Don Christman has been appointed to
    Mayor Hanel's panel on homelessness. He reviewed points of his written report.
    Superintendent Novasio noted that he recently received two staff resignations
    from Special Education Teacher Kayla Melugin and Middle School Teacher
    Susan Kneib.

    Mr. Novasio further explained the School Dude program that utilizes smart phone
    apps for quicker response to school emergencies. Using this program would align
    with the required Emergency Response Plans.

    Superintendent Novasio commended and gave special recognition to Don
    Christman, Leonard Orth and the entire Special Education Team for their
    outstanding work recently revealed during the Special Education Monitoring audit
    with OPI. The auditor returned four findings which is an extremely modest error
    ratio in respect to the mountain of paperwork that is required of this program.
    Superintendent Novasio asked the Trustees for clarification to adding
    administrative staff being paid a stipend for Saturday School. He explained this
    stipend would be paid if and when no one else is available for the assignment. The
    Trustees consensus was it would be acceptable for an Administrator to be paid a
    stipend in that situation.

    Mr. Novasio noted he has received notice that the paraprofessional staff is in the
    process of forming a union requiring a negation team be assembled.

    Superintendent Novasio further commented he has been placed on the JPT board
    of directors, which is the governing body for our self funded health plan.
    Cindy Gopp gave a snapshot of her upcoming presentation at the AGATE
    conference.

    Mr. Klasna invited the board to attend the American Indian Education Day to be
    held on April 1st.
TRUSTEE REPORTS

Chair Susanne Vinton pointed out the letters Tobin has written in support of educational bills
noting they have been shared across the state. Mr. Vinton reported upon the turnout for the
MTSBA Caucus Day on the Hill event and the individuals she was able to speak with regarding
SB 107. Mrs. Vinton asked each Trustee to take time to fill out the digital MTSBA Survey. The
deadline to do so is 5:00 p.m.

Trustee Peter Freivalds reported that the County Commissioners will be requesting a statement
regarding the Trustee's position on the proposed TEDD issue.

ITEMS FOR ACTION

A. Consent Agenda Items - Approval of February 10, 2015 Minutes, February Bill
and Wages, Hire of Substitutes, Hire of Classified Staff, and Hire of Coaches.

Superintendent Novasio noted the late additions to the substitute listing of Juanita McCollough
and Cinda Paynter as a track coach.

Chair Susanne Vinton asked if there were any objections to the consent agenda items and
addition as presented. Hearing none, the above agenda items were approved as presented.

B. Retirement Incentive

Superintendent Novasio noted that his reasoning behind his recommendation of offering a
monetary retirement incentive is due to a combination of the salary increase negotiated last
spring, the lower enrollment in grades 7/8, and the need to add a teacher in the Elementary. Mr.
Novasio recommended the offer of five incentives at $10,000 each with the qualifications that a
certified teacher would need 25 years of service including 20 years here at Lockwood. Mr.
Novasio further explained the funding for these incentives would be from end of the year funds if
available or the Flex Fund if we go above our budget. Mr. Novasio reported he has one teacher
that meets these requirements but already has given notice of her retirement; he needs the
Trustees to clarify that she is eligible to take part in this incentive.

Discussion was held.

Trustee Peter Freivalds moved to approve the Retirement Incentive as presented. Joe Borgstrom
seconded the motion.

Trustee Tim Sather amended the motion for the incentive amount to read $8,000.00. Kat Luhman
seconded the amended motion.

Trustees, Tim Sather, Katherine Luhman and Jennifer Wagner voted yes; Peter Freivalds,
Susanne Vinton and Joe Borgstrom voting no; the amendment to the motion failed.

Chair Vinton called for a vote on the original motion. Motion Passed with Tim and Sue voting no
Trustees Peter Freivalds, Kat Luhman, Jennifer Wagner and Joe Borgstrom voted yes; Trustees
Susanne Vinton and Tim Sather voting no; the motion passed with a four to two vote.

C. Policy Revisions

  1. Revisions – 4332 – Third and Final Reading

    4332– This policy was revised to include the language "up to and including the
    permanent removal from district property. Individuals can petition the Board to
    regain access to campus."


    Discussion was held.

    Trustee Kat Luhman made the motion to approve the revisions to policy 4322 for
    the third and final reading. Peter Freivalds seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Kat Luhman, Jennifer
    Wagner and Joe Borgstrom voted yes; the motion passed unanimously.

D. Approve Out of District Students

Superintendent Novasio recommended the Board approve students ZC (K), IH(1), RM(6) and
TM(7) for the remainder of the 2014-15 school year as out of district students; they are all
currently attending school here.

Trustee Jen Wagner made the motion to approve out of district attendance to students ZC, IH,
RM and TM for the remainder of the 2014-15 school year. Joe Borgstrom seconded the motion.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, Jennifer Wagner and
Joe Borgstrom voted yes; the motion passed unanimously.

E. Approved New Day Placement

Superintendent Novasio recommended the Board approve the placement of student ND 14-3 at
the New Day in accordance with the student's Individual Education Plan. This student is
currently at Billings Clinic Youth Partial and is awaiting an opening at New Day.

Trustee Tim Sather made the motion to approve the placement of student ND 14-3 to New Day
as recommended. Jen Wagner seconded the motion.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, Jennifer Wagner and
Joe Borgstrom voted yes; the motion passed unanimously.

F. School Uniform Discussion

Chair Vinton requested that the discussion be tabled until next board meeting so Trustee Don
Reed can participate. There was no objection to table this item for the next meeting.
Discussion was held on whether a survey should be taken regarding the topic and be available for
the next board meeting.

G. Levy Discussion

Superintendent Novasio noted he is not recommending the Trustees add a levy to the May 5th
election at this time.

Trustee Tim Sather made the motion to not add a levy on the May 5, 2015 school election. Peter
Freivalds seconded the motion.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, and Jennifer Wagner
voted yes; Trustee Joe Borgstrom voted no; the motion passed with a five to one vote.

H. Approve Stipends for Summer Curriculum Work

Superintendent Novasio recommended the Board approve the stipend of $100.00 per day for two
days for participants in the onsite curriculum work in June. He noted the stipend was paid last
year and there was good feedback from our staff on the work accomplished.

Trustee Kat Luhman made the motion to approve the payment of a stipend for curriculum work
as recommended. Joe Borgstrom seconded the motion.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, Jennifer Wagner and
Joe Borgstrom voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, April 14, 2015, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Joe Borgstrom moved to adjourn the meeting at 8:36 p.m. Peter Freivalds seconded the
motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Jennifer Wagner, Susanne Vinton and
Joe Borgstrom voted yes; the motion passed unanimously.




___________________________         ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk



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