Meeting Agenda

Meeting Date: February 10, 2015
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognitions
    1. Cubs Chronicle Students
  3. Guest Presentations
  4. Vision Team Reports
    1. K-8 Technology Team
  5. Correspondence

2. District reports

  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
4. Trustee reports
  1. Legislative Update

3. Items for Action

  1. Consent Agenda
    1. Approve Minutes of January 13th Meeting
    2. Approve Bills and Wages for January 2015
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches
    6. Hire Certified Staff
  2. Establish Board Position on Lockwood TEDD
  3. Approve Out of District Student
  4. Approve YBGR Placement
  5. Approve 2015-16 School Calendar
  6. Approve Three Year Audit Contract with Wipfli LLP
  7. Policy Revisions - Second Reading - 1400, 4332
  8. Discuss Mill Levy
  9. Call for Election
6. Adjourn

NEXT REGULAR MEETING IS MARCH 10th, 2015 AT 6:00 PM

Superintendent's Agenda Report

5. Items for Action

  1. Consent Agenda
    All of the items 1-6 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of January 13th Meeting
    2. Approve Bills and Wages for January 2015
    3. Hire Substitutes
      I recommend that the board approve the attached list of substitutes. All hires are
      dependent on background checks.
    4. Hire Classified Staff
      At this point we have no hires to approve. I am keeping this item on the agenda as a
      placeholder in case there is a change. All hires are dependent on background checks.
    5. Hire Coaches
      I recommend that Jesse Swanke, Cortney Metzler, Taylor Kufeld and Brooke Meyers be
      offered contracts to coach volleyball. Mr. Swanke and Ms. Metzler will coach both the 8th
      grade team and the "instructional" league team. I recommend that they split the stipend
      for the instructional team. Taylor Kufeld will coach 6th grade and be assisted by Brooke
      Meyers. I recommend that we pay Ms. Meyers a $350 stipend for her time. We did not
      pay for an instructional 8th grade boy's coach, so we have money in the budget for this
      extra position. As usual, we have a very large number of girls out for volleyball. All hires
      are dependent on background checks.
    6. Hire Certified Staff
      I recommend that Joe Curtiss be placed on a certified teaching contract for the remainder
      of the school year. Mr. Curtiss has been serving as a long-term substitute for Middle
      School Special Education. We have not had any viable applications for this position and
      by law we cannot continue to have a substitute in this classroom. Mr. Curtis is an
      experienced teacher and is working on his Special Education endorsement.

  2. Establish Board Position on Lockwood TEDD
    I would like the board to come to a consensus on a position regarding the proposed TEDD
    district. Please let me know if you would like any information and I will get it out to the
    board as a whole.

  3. Approve Out of District Student
    I recommend that the board approve 6th grader OD to finish the rest of this school year as
    an out of district student; he is currently attending school here.

  4. Approve Yellowstone Boys and Girls Ranch Placement
    I recommend that the Board approve the placement of student YA14-2 at the Yellowstone
    Academy in accordance with the student's Individual Education Plan.

  5. Approve 2015-16 School Calendar
    I recommend that the board approve the attached calendar as recommended by the
    district leadership team. I have also included a SD#2 calendar.

  6. Approve Three Year Audit Contract with Wipfli LLP
    As stated at last month's meeting Galusha, Higgins & Galusha merged with Wipli. This
    contract would continue our relationship for conducting our annual audits. Included is the
    first page of the contract with the yearly fees.

  7. Policy Revisions - Second Reading - 1400, 4332
    This is the second and final reading of these two policies. There are some wording changes
    in Policy 1400 to better clarify the intent of the change to this policy.

  8. Discuss Mill Levy
    I want to give the board the opportunity to discuss placing a levy on the ballot this spring.
    Please let Laurie and I know if there is any specific information that you would like to have
    available at the meeting.

  9. Call for Election
    We have two board seats that are up for election this spring. I have included the election
    calendar.
Star Line

Meeting Minutes

Page 1
Regular Board Meeting
February 10, 2015

CALL TO ORDER                                                                                           February 10, 2015

Vice Chair Peter Freivalds called the Regular Meeting of the Board of Trustees to order at 6:00
p.m. by leading those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Peter Freivalds, Jennifer Wagner, Tim
Sather, Kat Luhman, Joe Borgstrom, Superintendent Tobin Novasio and District Clerk Laurie
Noonkester. Trustees Susanne Vinton and Don Reed were absent. (Mr. Reed intends to join the
meeting during the action items of the agenda)

Dan Carter with Exxon Mobil and Evelyn Pyburn with the Yellowstone County News were in
attendance.

All guests are asked to sign in upon arrival.

Mr. Freivalds welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Mr. Kevin Nelson submitted a request for public comment in regard to the TEDD issue. Mr.
Nelson noted if the Board would prefer he could wait to present his comments when the TEDD
agenda item is addressed later in the meeting. Chair Vinton agreed if Mr. Nelson was willing to
wait, his comments would be better suited during that time.

Mr. Bowman introduced Intermediate Librarian Teresa Marchant who presented the editors of
the Cub Chronicles. These students are participants of Mrs. Marchant's 5th grade Walk to Read
program. Students Ellie Tatum and Beau Coburn introduced themselves to the audience and
played a video presentation of how the Cub Chronicles are created. At the conclusion of the
video the Editors invited questions from the audience. Trustee Joe Borgstrom asked how long it
takes to create the Cub Chronicles. The reply was "about a month."

Trustee Jennifer Wagner commented she is amazed with the talent these students have shown and
the skills that they are developing will serve them a lifetime.

K-8 Technology Team Chairperson Stephanie Smith Miller began by asking all members of the
team stand as an introduction. Mrs. Miller continued by reviewing the teams Vision Statement
and talked of the types of technology that are put into the students hands. Intermediate Librarian
Theresa Marchant explained one technology tool used is Big Universe, a subscription based

Page 2
Regular Board Meeting
February 10, 2015

program much like Netflix. Big Universe includes many of the classroom books which are shown
on promethean boards in kindergarten through 8th grade. Mrs. Miller reviewed the school website
that provides new staff and parents the list of technology resources available to the different
grade levels. Mrs. Miller further listed the tech talk classes available that allow staff to share and
learn different technologies and discussed the goals for updating technology needs as well as the
work done to find solutions in managing recent computer vandalism. In conclusion, Mrs. Miller
noted that Mrs. Hess's technology department responds to their needs almost immediately and is
a large part of the team's success.

Trustee Jennifer Wagner asked what the plans are for upgrading the computer labs.

Superintendent Novasio noted that Chrome Books are used in the upper grade levels and is the
most affordable way to upgrade those labs. Mrs. Wagner continued by asking what type of
technology is coming up for the replacement of the promethean boards. The response was there is
exciting 3D technology that may replace the current promethean boards.

Mrs. Wagner asked how cell phone usage is going in the classroom. Middle School Science
Teacher Nancy Strand responded it works pretty well. Students will use their cell phone
calculator apps most often. Trustee Joe Borgstrom asked if the devices use apps or internet
bandwidth. The answer was it depends on the device as different devices uses different operating
systems where apps are used on pads and internet is used in chrome books and chrome bases.
Trustee Peter Freivalds asked if the district bandwidth upgrade is sufficient to run all of the
devices. Technology Coordinator Darlene Hess responded that there will always be a need for
increased bandwidth not only due to the multitude of devices but also internet based testing and
basic classroom learning via the internet adds to the increased bandwidth requirements.

Vice Chair Peter Freivalds passed around a thank you note that was received from Governor
Bullock's office.

Teacher Lindsey Talmark reported that PTA President Sicily Morris was awarded $20,000 for
the this year and $10,000 in matching funds next year from a grant she wrote through the Dennis
and Phyllis Washington Foundation.

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman reported on the progress of the covered walkway
    from the Primary building to the Intermediate building, indentifying summer
    projects and addressing sewer hookups. Mr. Guzman reported that he attended a
    class in Bozeman on asbestos abatement learning that DEQ is getting extremely
    stringent on abatement process and how it will carry over in the district day to
    day maintenance operations. The possibility to advance the Middle School sewer
    hookup in order to remediate the profound odor issues was discussed.

  2. Coordinator Darlene Hess added to her report that E-Rate funding
    changes may help with technology infrastructure and bandwidth needs. Mrs.
    Hess noted exactly how funding will be allocated is still an unknown with these
    recent changes and she is in the process of investigating Service Providers that

  3. Page 3
    Regular Board Meeting
    February 10, 2015

    will best fill the district's internet needs.

  4. Elementary School Principal - K-5 Principal Mike Bowman had nothing further to
    add to his report.

  5. Middle School Principal - Middle School Principal Gordon Klasna elaborated on
    the behavior helps that have been used recently and are seeing student academics
    improve as a result of these behavior tools.

  6. Superintendent - Mr. Novasio noted Yellowstone County News Reporter, Evelyn
    Pyburn, published a great article explaining the K-8 expansion issue and high
    school graduation issues faced by the district. Mrs. Pyburn's article is being
    circulated throughout the state. He continued with highlighting areas of his written
    report and provided an update on the K-8 expansion issue giving statewide survey
    results and clarified some of the erroneous cost figures that are being used by
    those opposing the legislation. Mr. Novasio also gave an update upon other
    education bills and issues that the current legislature is discussing.
TRUSTEE REPORTS

Trustee Don Reed joined the meeting at this juncture of the proceedings and will vote upon the
remaining agenda items.

ITEMS FOR ACTION

A. Consent Agenda Items - Approval of January 13, 2015 Minutes, January Bill and
Wages, Hire of Substitutes, Hire of Classified Staff, and Hire of Coaches, Hire of
Certified Staff.

Superintendent Novasio noted there were changes and late additions to the hiring items. Add
those noted to the substitute hire list, Brooke Meyer as coach should be stricken because of
scheduling conflicts, add Bob Hankins as the Weight Lifting Coach and the hiring of Joe Curtiss
as a certified teacher should be retroactive January 5th, 2015, his first day of class.

Vice Chair Peter Freivalds asked if there were any objections to the consent agenda items and
addition as presented. Hearing none, the above agenda items were approved as presented.

Page 4
Regular Board Meeting
February 10, 201

B. Establish Board Position Regarding the TEDD Proposal

Superintendent Novasio suggested the board to come to a consensus on a position regarding the
proposed TEDD district.

Mr. Kevin Nelson gave his public comment regarding this issue by addressing what he believes
were inaccurate statements and provide a grid of what industry would provide in levy revenue vs
residential levy revenue and asked if the school district would lose if they gave up the TEDD area
revenue. He requested the Trustees carefully consider the consequences of approving the TEDD.
The Trustees thanked Mr. Nelson for his comments.

Trustee Sather stated he believes the board should remain neutral on the issue and doesn't think
the school district drives the approval of the TEDD.

Trustee Don Reed thought the TEDD would be better for the taxpayers of the district rather than
a TIFF. The TEDD would insure the tax money would be used in Lockwood.

Further discussion was held.

Trustee Peter Freivalds noted that he believes the Board does have to take a stand on the TEDD
issue. He continued that he feels it would be disservice to the other industries in the district to
walk away from potential tax monies for 25 to 30 years and as a representative of the district he
does not have that luxury. Mr. Freivalds stated he sees that Lockwood does not have the skilled
workforce available to sustain the growth of potential industry which is another issue all together.

Don Reed asked his fellow Trustees, if there were components written in the partnership
agreement to provide some funding from the TEDD to mitigate the financial burden of student
increases would they be more apt to see the TEDD as a favorable project?

Superintendent Novasio displayed a recent map of the proposed TEDD which has substantially
increased from the original proposal. He did note that additional community meetings will be
held to finalize the area before it is sent to the County Commissionors.

Further discussion was held.

Trustee Kat Luhman stated that until there are final boundaries established regarding the scope of
the TEDD the board could not make an educated decision.

Trustee Joe Borgstrom noted he believes the TEDD area should be slated for secondary areas not
major intersections as this would be considering the bypass project to run through the area
currently plotted for TEDD.

Trustee Kat Luhman moved to tabled the issue. Jennifer Wagner seconded the motion.

Additional discussion was held.

Page 5
Regular Board Meeting
February 10, 2015

Trustee Don Reed moved to amend the motion to table the issue, to reconsider at later date upon
receipt of additional information on the size of the area and on the compensation remuneration
for lost revenue.

Trustees Peter Freivalds, Tim Sather, Jennifer Wagner, Katherine Luhman, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.

C. Approve Out of District Students

Superintendent Novasio recommended the Board approve 6th grade student OD for enrollment
for the remainder of the 2014-15 school year. Student OD is a current student with no behavioral
or attendance issues.

Trustee Joe Borgstrom made the motion to approve out of district attendance to student OD for
the remainder of the 2014-15 school year as recommended. Tim Sather seconded the motion.

Trustees Peter Freivalds, Tim Sather, Jennifer Wagner, Katherine Luhman, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.

D. Approve Yellowstone Boys and Girls Ranch and New Day Placements

Superintendent Novasio recommended the Board approve placement if student YA14-2 at the
Yellowstone Academy in accordance with the student's IEP and placement of student ND14-3 to
New Day in accordance with the student's IEP.

Trustee Joe Borgstrom made the motion to approve placement of student YA14-2 at the
Yellowstone Academy in accordance with the student's IEP and placement of student ND14-3 to
New Day in accordance with the student's IEP as recommended. Jennifer Wagner seconded the
motion.

Trustees Peter Freivalds, Tim Sather, Jennifer Wagner, Katherine Luhman, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.

E. Approve 2015-16 School Calendar

Superintendent Novasio presented the proposed calendar for the 2015-2016 school year as
recommended by the District Leadership Team.

Discussion was held.

Trustee Kat Luhman made the motion to approve the calendar as presented. Tim Sather seconded
the motion.

Page 6
Regular Board Meeting
February 10, 2015

Further discussion was held.

Trustees Peter Freivalds, Tim Sather, Jennifer Wagner, Katherine Luhman, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.

F. Approve Three Year Audit Contract with Wipfli, LLP

Superintendent Novasio presented the contract fees for conducting the required annual audits
with Wipfli, LLP. As stated at last month's meeting, Galusha, Higgins & Galusha merged with
Wipli and this contract would continue the relationship.

Trustee Joe Borgstrom made the motion to approve the three year contract with Wipfli, LLP as
presented. Tim Sather seconded the motion.

Trustees Peter Freivalds, Tim Sather, Jennifer Wagner, Katherine Luhman, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.

G. Policy Revisions

1. Revisions - 1400, 4332 - Second Reading

1400 - This policy was revised to reflect the regular board meeting time change
from 7:00 p.m. on the second Tuesday of each month to 6:00 p.m.
4332- This policy was revised to include the language "up to and including
permanent removal from district property".


Discussion was held.

Trustee Tim Sather made the motion to approve the revisions to policies but to
revise 4322 to add "can petition the Lockwood Board Trustees for
reinstatement"
for the second reading. Don Reed seconded the motion.

Trustees Peter Freivalds, Tim Sather, Jennifer Wagner, Katherine Luhman, Don
Reed and Joe Borgstrom voted yes; the motion passed unanimously.

Trustee Kat Luhman made the motion to approve the revisions to policies 1400 for
the second and final reading. Joe Borgstrom seconded the motion.

Trustees Peter Freivalds, Tim Sather, Jennifer Wagner, Katherine Luhman, Don
Reed and Joe Borgstrom voted yes; the motion passed unanimously.

Page 7
Regular Board Meeting
February 10, 2015

H. Discuss Mill Levy

Superintendent Novasio wanted to give the Trustees an opportunity to discuss placing a levy on
the ballot for the May 5, 2015 election. Mr. Novasio suggested the trustees leave the idea for a
mill levy open until the next meeting.

Business Manager Laurie Noonkester presented potential ANB figures that may be used in the
budget calculations for the 2015-16 budget. She noted preliminary budget figures from OPI
should be arriving soon.

Discussion was held with the board consensus to delay the discussion of a mill levy at this time.

Trustee Tim Sather made the motion to table agenda item until the March meeting. Jennifer
Wagner seconded the motion.

Trustees Peter Freivalds, Tim Sather, Jennifer Wagner, Katherine Luhman, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.

I. Call for an Election

Trustee Kat made the motion to call for a mail ballot election on May 5, 2015 to elect two (2)
trustees for a three (3) year term. Joe Borgstrom seconded the motion.

Trustees Peter Freivalds, Tim Sather, Jennifer Wagner, Katherine Luhman, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, March 10, 2015, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Don Reed moved to adjourn the meeting at 8:25 p.m. Tim Sather seconded the motion.

Trustees Peter Freivalds, Tim Sather, Jennifer Wagner, Katherine Luhman, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.




___________________________         ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk

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