Meeting Agenda

Meeting Date: January 13, 2015
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

*** 5:00 - Superintendent Evaluation ***

1. Call to order 6:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Student Recognitions
    1. Gifted and Talented - MS Digital Handbook - Mitchell West, Kendall Ard, Grace Hodges
  3. Guest Presentations
    1. Montana Tobacco Free School District of Excellence - Maia Dickerson, Matthew Matich
    2. Big Sky Economic Development - Lockwood TEDD - Steve Arveschoug, Janet Cornish
  4. Vision Team Reports
    1. Elementary Relations Team
    2. Middle School Relations Team
  5. Correspondence
3. District reports
  1. Facilities Report
  2. Technology Report
  3. Middle School Principal's Report
  4. Superintendent's Report
4. Trustee reports
  1. Legislative Update
5. Items for Action
  1. Consent Agenda
    1. Approve Minutes of December 9th Meeting
    2. Approve Bills and Wages for December 2014
    3. Hire Substitutes
    4. Hire Classified Staff
    5. Hire Coaches
  2. Review and Approve 2014 Audit
  3. Approve Out of District Student
  4. Policy Updates
    1. Revisions - Second Reading - 1310, 3231, 3600P, 5140
    2. New Policy - Second Reading - 5125
    3. Revisions - First Reading - 1400, 4332
  5. Approve Updated Job Description
  6. Superintendent's Contract
6. Adjourn

NEXT REGULAR MEETING IS FEBRUARY 10th, 2015 AT 6:00 PM

Superintendent's Agenda Report

5. Items for Action

  1. Consent Agenda
    All of the items 1-5 can be approved with one motion and vote. Any trustee can pull an
    item from the consent agenda at any meeting if they want to discuss that item further. I
    recommend that we approve the consent agenda.
    1. Approve Minutes of December 9th Meeting
    2. Approve Bills and Wages for December 2014
    3. Hire Substitutes
      At this time we do not have any applicants. I am leaving this on the agenda as a
      placeholder if we get any before the meeting.
    4. Hire Classified Staff
      I recommend that we hire Kaycee Anderson for a Para-professional position at the
      appropriate rate per the Board's accepted salary matrix. Kaycee is just finishing up her
      student teaching here t Lockwood. All hires are dependent on background checks.
    5. Hire Coaches/Sponsors
      Mr. Swanke recommends Rob DiGillionardo and Jennifer Sannon be offered contracts for
      the Volleyball Coaching Positions. Rob will coach the instructional team and Jennifer will
      coach 7th grade.

  2. Review and Approve 2014 Audit
    Matt Hjelm from Galusha Higgins & Galusha will be here to go over our financial audit and
    answer any questions that the Board may have.

  3. Approve Out of District Student
    I am recommending that 8th grader KM be allowed to finish out the current school year
    here at Lockwood. The student's residence moved out of district over the break.

  4. Policy Updates
    1. Revisions - Second Reading - 1310, 3231, 3600P, 5140
    2. New Policy - Second Reading - 5125
      These are second and final readings of the policies that were brought to the Board in
      December.
    3. Revisions - First Reading - 1400, 4332
      The revision to Policy 1400 is simply to change the time of our Board Meetings to 6:00.
      There is some additional wording in Policy 4332 to clarify what steps Administration is
      authorized to take when this policy is violated.

  5. Approve Updated Job Description
    I recommend that the Board approve an updated job description for the Curriculum
    Director position.

  6. Superintendent's Contract
    Pending any issues with the evaluation prior to the regular meeting I would appreciate the
    Board extending my contract by rolling it forward another year.
Star Line

Meeting Minutes

Page 1
Regular Board Meeting
January 13, 2015

CALL TO ORDER - 6:00 pm

Chair Susanne Vinton called the Superintendent Evaluation portion of the meeting to order at
5:00 p.m. in an executive session. The following trustees and officers were present: Trustees
Susanne Vinton, Tim Sather, Kat Luhman, Don Reed, Superintendent Tobin Novasio and District
Clerk Laurie Noonkester. Trustees Jennifer Wagner, Peter Freivalds, Joe Borgstrom were absent.

Chair Susanne Vinton called the Regular Meeting of the Board of Trustees to order at 6:05 p.m.
by leading those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Peter Freivalds, Tim
Sather, Kat Luhman, Don Reed, Joe Borgstrom, Superintendent Tobin Novasio and District
Clerk Laurie Noonkester. Trustee Jennifer Wagner was absent.

Dan Carter with ExxonMobil and Evelyn Pyburn with the Yellowstone County News were in
attendance.

All guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

There were no public comment requests submitted.

Mr. Klasna recognized the Gifted and Talented Students who created the Middle School Digital
Handbook. The students present were Mitchell West, Kendall Ard and Grace Hodges. These
amazing students presented the video on the Middle School Digital Handbook they developed.
The students fielded questions with the Board of Trustees. The Trustees commented the video
presentation was incredible and thanked the students for their fantastic effort.

Maia Dickerson from the Riverstone Health on behalf of the Montana Office of Public
Instruction presented the district with the Montana Tobacco Free School District of Excellence
Award.

Big Sky Economic Development Representatives Steve Arveschoug and Janet Cornish provided
the Board of Trustees and audience an overview and purpose of the proposed Lockwood

Page 2
Regular Board Meeting
January 13, 2015

TEDD/Trailhead Commerce Park. Mr. Arceschoug further explained the process and criteria
used in selecting Lockwood as a viable candidate for the proposed project.

Ms. Cornish provided an overview of the TEDD concept, fielded questions from the Board of
Trustees and audience.

Trustee Peter Freivalds voiced his concern regarding lost revenue the district would experience
while other entities, such as Yellowstone County and School District 2 could see a potential
increase. The BSED team responded that any increase the entities may see would be come in the
form of value added industry.

Chair Susanne Vinton asked who exactly determines when an industry is considered value
added?

The BSED team explained laws currently in place specifically address the topic but ultimately,
the Yellowstone County Commissioners as well as a proposed Citizen Advisory Board would
make that determination.

Trustee Peter Freivalds noted again, he has grave concerns since previous relationships between
Lockwood's Advisory Boards and the Yellowstone County Commissioners have seemed to be in
token only when community needs are voiced.

Trustee Joe Borgstrom asked if the BSEC is involved in the building of the proposed industries.
The BSED team clarified the TEDD is not a tax abatement program and no they are not involved.
BSED Representative Steve Arveschoug clarified TEDD monies cannot be used indiscriminately
but only to connect existing infrastructure associated to the TEDD development.

Superintendent Tobin Novasio commented upon the conversations he heard at the Community
Meeting regarding quality of life issues and how they could be addressed. Some of the solutions
discussed could potentially enhance the need of local bus service, local jobs and workforce
education partnerships.

Trustee Don Reed asked if the TEDD concept would help with the incorporation of Lockwood.
The BSED team noted that the taxing jurisdiction would change in that instance and assistance
from the Department of Revenue would be sought.

Trustee Tim Sather noted at this point he is still looking for more positives than negatives in this
proposal. Superintendent Novasio responded to Trustee Sather's comments that the TEDD can
be likened to a bond investment, more in the long term sense.

Steve Arveschoug noted partnerships are a key component when crafting the development
agreement in order for the community to realize a return on the investment sooner rather than
later.

Audience members asked exactly how the district would pay for student increases without the
property tax revenue. Superintendent Novasio answered; housing and other building outside of

Page 3
Regular Board Meeting
January 13, 2015

TEDD should fund those needs with any additional students counting towards state ANB
funding.

Chair Susanne Vinton noted there are additional issues to address such as safety concerns with
the increased traffic with no pedestrian sidewalks available.

BSED Representative Steve Arveschoug responded that partnerships agreements could be written
to address issues created specifically by the TEDD. Mr. Arveschoug reiterated that great care is
taken when writing the agreement.

Trustee Peter Freivalds noted he is afraid the County Commissioners could use the TEDD as an
excuse for not addressing the issues in Lockwood.

Mr. Arveschoug responded that TEDD areas are not meant to be used to supplant tax revenue.

Yellowstone County Commissioner Jim Reno began by commended the Trustees for their service
to the District. Mr. Reno explained that as of tonight, he would not vote in favor of the TEDD
and sees it as "walking away from school revenue." He continued that he believes when the
Lockwood Exchange is built, it will be a natural draw for industry to thrive and also he believes
the figures being used are for raw land not improved land.

Trustee Don Reed asked for clarification on how the Commissioners decide on a tax abatement
vs. a TEDD . Mr. Reno explained the abatements are extended or given in instances where a
large a building decision hinges upon the tax abatement, for instance a refinery.

Mr. Steve Arveschoug noted more public meetings on the TEDD will be held in the near future.

Vision Team Reports:

Elementary Relations Team Chairperson Liz Herbert began explaining that there are 14 members
of the team. She presented a video displaying some the events the team has hosted to help bolster
staff moral and school involvement. Mrs. Herbert reviewed some of the other events the team has
been involved in. Trustee Don Reed noted he really appreciates the after school involvement of
the staff.

Middle School Relations Team Chairperson Sue Roberts presented pictures of the Indian
Education Day coordinated by the team. She explained the various events of the Indian Ed Day
noting the team has plans to host the event again this year. Mrs. Roberts invited the Trustees to
attend the event.

Chair Susanne Vinton thanked both teams for their work and especially fostering the warm and
caring attitudes that are evident amongst the staff.

Correspondence:

Chair Susanne Vinton passed correspondence items for review.

Page 4
Regular Board Meeting
January 13, 2015

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman reviewed roofing issues and how those are being
    addressed. Noting the courtesy ramp is completed and is now ADA compliant and
    much improved. Mr. Guzman also noted the formally empty kitchen off of the
    cafeteria has now been converted to a covered awning entrance between the Primary
    and Intermediate buildings.

  2. Technology - Coordinator Darlene Hess reported the bandwidth usage has
    improved. She provided a graph showing the usage trends since improvements
    were made.

  3. Middle School Principal – MS Principal Gordon Klasna had nothing further to add
    to his report. Don Reed commented he greatly appreciated the Middle School
    Choir singing at the Senior Citizens dinner during their Christmas luncheon.

  4. Superintendent - Mr. Novasio provided an update on the K-8 expansion issue and
    encouraged the Trustees to testify in support of the bill on January 19th. Chair
    Susanne Vinton reported she was asked to contact Governor Bullock office in an
    attempt to clarify his statement made during a visit at Lockwood in which he
    stated the K-8 expansion issue should be left with the local taxpayers but later
    soften his stance when questioned later. The Governor's office relayed the
    statement to Mrs. Vinton, "The Gov is watching the issue carefully."

    Governor Bullock is scheduled to visit the campus again on January 23rd
    to launch his Pre-School program.

    Mr. Novasio reported the vacant Special Education Teacher position has not
    received any viable applicants. To cover that position, Mr. Novasio has placed
    Paraprofessional Joe Curtiss (who is also a certified teacher but without the
    specific endorsement) in the position. Mr. Curtiss is in the process of obtaining
    his special education endorsement and is currently under supervision by a
    certified special education staff member.

    Superintendent Novasio requested K-5 Assistant Principal, Don Christman to
    explain his work on the Riverstone Health grant that could potentially provide a
    clinic in Lockwood. Mr. Christman reported there have been very positive talks
    in which the Riverstone Health Grant Coordinator added Lockwood as a
    proposed site to a current grant. The Clinic has a potential opening date of March
    2016 and the very important malpractice paperwork is currently in progress.
    Mr. Christman noted he is going to begin looking for volunteers to sit on a clinic
    steering committee.

    Mr. Novasio reported he has accepted a letter of resignation from two Paraprofessionals,
    Tammy Schye and Mary Wentzel.

    Mr. Novasio concluded the Educator for a Day event will be held on January 23rd
    and provided a copy of the letter that was mailed out to local stakeholders.
Page 5
Regular Board Meeting
January 13, 2015

TRUSTEE REPORTS

Chair Susanne Vinton remarked upon the new MTSBA website where all of the current
education bills are listed.

Trustee Kat Luhman reported she spent the last day of school before Christmas break at the
Middle School and was greatly impressed with students choosing to stay in the classroom to
work on assignments with their teachers rather than watching a movie. Mrs. Luhman stated this is
a perfect example of the quality staff we have at Lockwood.

ITEMS FOR ACTION

A. Consent Agenda Items - Approval of December 9, 2014 Minutes, December Bill
and Wages, Hire of Substitutes, Hire of Classified Staff, and Hire of Coaches,
Custodial Wage Increase.

Chair Vinton noted the addition of Alan Noonkester, Kary Larson and Lauren Even to the list of
Substitute Hires, Laura Evens, Kasey Anderson and Ingrid Noonkester be added to the Hiring of
Classified Staff Listing and Kasey Anderson to the list of Coaches to be hired.

Typographical corrections to the minutes were noted by District Clerk Laurie Noonkester.

Chair Susanne Vinton asked if there were any objections to the consent agenda items and
addition as presented. Hearing none, the above agenda items were approved as presented.

B. Review and Approve 2014 Audit

Galusha, Higgins, and Galusha Auditor, Matt Hjelm began the 2014 audit presentation by noting
the firm has been bought out by WIPFLI, LLP as of January 1, 2015. Mr. Hjelm reported the
district will not see any change in staffing or fee structure but will only find more resources
available to them.

Mr. Hjelm reviewed the audit document for the trustees and audience. He explained the OPEB
liability and the healthly status of the Districts cash balance.

Trustee Peter Freivalds asked if the TEDD would hurt the Districts bonding ability. Mr. Hjelm
replied he doesn’t anticipate it would as bonding is rated upon enrollment and GTB.

Trustee Peter Freivalds moved to approve the audit as presented. Tim Sather seconded the
motion.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.

C. Approve Out of District Students

Page 6
Regular Board Meeting
January 13, 2015

Superintendent Novasio recommended the Board approve 8th grade student KM for enrollment
for the remainder of the 2014-15 school year. The student's residence has moved out of the
district over Christmas Break but the student would like to finish Middle School in Lockwood.
Mr. Novasio noted the proper paperwork has not been turned in as of tonight but the enrollment
can be approved pending the return of the proper paperwork.

Trustee Don Reed made the motion to approve out of district attendance to student KM for the
remainder of the 2014-15 school year pending return of paper work by January 23rd. Kat Luhman
seconded the motion.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.

D. Policy Updates

  1. Revisions - 1310, 3231, 3600P, 5140 - Second Reading

    The revisions recommended from MTSBA are as follows:

    1310 – There is not any law that requires any number of readings to adopt, revise,
    or delete a policy.
    3210 – This policy was revised to include the language in the Federal Office of
    Civil Rights model of Nondiscrimination and Sex Equity. MTSBA considers this a
    REQUIRED change in policy.
    3231 – MTSBA recommends revision of the Search and Seizures policy.
    3600P – MTSBA recommends this revision to clarify the process and procedures
    for parents or an eligible student when challenging student records.
    51140 – This revision will best reflect district practices of meeting the
    requirements of the Affordable Care Act.


    Trustee Kat Luhman made the motion to approve policies 1310, 3210, 3231,
    3600P, 51400
    for the second and final reading. Peter Freivalds seconded the
    motion.

    Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, Don
    Reed and Joe Borgstrom voted yes; the motion passed unanimously.

  2. New Policy - 5125 - Second Reading

    The New Policy Explanations is as follows:

    5125 – Districts are recommended to have a "whistle blowing" policy in
    place which may be asked for in case of litigation on discrimination.
Page 7
Regular Board Meeting
January 13, 2015

Trustee Kat Luhman made the motion to approve policies 5125 for the second
and final reading. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, Kat Luhman,
and Joe Borgstrom voted yes; the motion passed unanimously.
  1. Revisions - 1400, 4332 - First Reading

    1400 – This policy was revised to reflect the regular board meeting time change
    from 7:00 p.m. on the second Tuesday of each month to 6:00 p.m.

    4332 – This policy was revised to include the language "up to and including
    permanent removal from district property".


    Discussion was held.

    Trustee Don Reed made the motion to approve the revisions to policies 1400 and
    4322 for the first reading. Peter Freivalds seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, Kat Luhman,
    and Joe Borgstrom voted yes; the motion passed unanimously.

E. Approved Updated Job Description

Superintendent Novasio recommended the Board approve the updated job description as
presented since it more accurately represents the details of the curriculum director duties.

Trustee Don Reed made the motion to approve the updated job description as recommended.
Joe Borgstrom seconded the motion.

Discussion was held.

Peter Freivalds suggested that the requirement of a generic Master's Degree should be removed or
should be specific.

Trustee Peter Freivalds made the motion to amend the previous motion by removing the Master
Degree requirement. Tim Sather seconded.

The amended job description was approved with the striking of the requirement of a Master
Degree.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman and Joe Borgstrom
voted yes; Trustee Don Reed voting no. The motion passed with a five to one vote.

F. Superintendent's Contract

Trustee Peter Freivalds made the motion to add one year to Superintendent Tobin Novasio's
contract. Tim Sather seconded the motion.

Page 8
Regular Board Meeting
January 13, 2015

Chair Susanne Vinton commented she felt the Superintendent Evaluation held prior to the regular
meeting was positive and the use of the new evaluation tool was very helpful. Mrs. Vinton noted
a second Superintendent Evaluation will be conducted in July.

Trustees Peter Freivalds, Tim Sather, Susanne Vinton, Katherine Luhman, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.

ADJOURN

The next Regular Meeting will be on Tuesday, February 10, 2015, at 6:00 p.m. in the Lockwood
School District Board Room.

Trustee Joe Borgstrom moved to adjourn the meeting at 8:44 p.m. Peter Freivalds seconded the
motion.

Trustees Peter Freivalds, Tim Sather, Katherine Luhman, Susanne Vinton, Don Reed and Joe
Borgstrom voted yes; the motion passed unanimously.




___________________________         ___________________________
Susanne Vinton, Chairperson                       Laurie Noonkester, District Clerk

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