Meeting Agenda

Meeting Date: Tuesday, December 10, 2013
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Correspondence
3. Items for Action
  1. Approve Minutes of November 12th Meeting
  2. Approve Bills and Wages for November 2013
  3. Hire Substitutes
  4. Hire Certified Staff
  5. Authorize Banner Purchase
  6. Policy Update
    1. 1000 Series - Board of Trustees
      A. New Policies - Third/Final Reading - 1332, 1402, 1621, 1700
    2. 2000 Series - Instruction
      A. New Policies - Third/Final Reading - 2110, 2120, 2310P
      B. Revision - 2333
    3. 3000 Series - Students
      A. New Policies - Third/Final Reading -3222, 3224, 3225F, 3340, 3431, 3612, 3612P, 3612F
    4. 4000 Series - Community Relations
      A. New Policies - Third/Final Reading - 4120, 4313
    5. 5000 Series - Personnel
      A. New Policies - Third/Final Reading - 5255, 5460P
  7. Hire Classified Staff

4. District reports

  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
5. Trustee reports
  1. Salary Matrix Work
  2. Christmas Luncheon
6. Adjourn

CHRISTMAS LUNCHEON DECEMBER 13th AT 10:30 AM IN THE B&G CLUB
BOARD POLICY WORK SESSION DECEMBER 18th AT 5:30 PM
NEXT REGULAR MEETING IS JANUARY 14th, 2014 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve Minutes of November 12th Meeting

  2. Approve Bills and Wages for November 2013

  3. Hire Substitutes

  4. Hire Classified Staff
    I will have hiring recommendations at the meeting for both Pre-K and intermediate Special
    Education positions at the Board meeting. We are conducting our final round of interviews on
    Friday.

  5. Authorize Banner Purchase
    I would like permission from the trustees to purchase a banner that would be used to get visitors'
    attention at school events as we attempt to gather signatures of support for changing the state law
    that puts a moratorium on new high school districts in Montana. The purpose of these signatures
    would to be to show our community's support for this change to the state lawmakers during the
    next legislative session. Included is a proof of the proposed banner. Since Peter will not be at the
    meeting I also included an email from him stating his opinion and a reply from Don.

  6. Policy Update

    1. 1000 Series - Board of Trustees
      A. New Policies - Third/Final Reading - 1332, 1402, 1621, 1700
    2. 2000 Series - Instruction
      A. New Policies - Third/Final Reading - 2110, 2120, 2310P
    3. 3000 Series - Students
      A. New Policies - Third/Final Reading - 3222, 3224, 3225F, 3340, 3431, 3612,
      3612P, 3612F
    4. 4000 Series - Community Relations
      A. New Policies - Third/Final Reading - 4120, 4313
    5. 5000 Series - Personnel
      A. New Policies - New Policies - Third/Final Reading - 5255, 5460P

  7. Hire Classified Staff
    I will have a recommendation for a Para-professional position hire at the meeting.
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
December 10, 2013

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Tamara Spillum, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Peter Freivalds was absent.

Evelyn Pyburn with the Yellowstone County News was in attendance.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Mr. Charles Harvey addressed the board in a lengthy prepared statement in which he expressed his displeasure with the Board of Trustees.

Correspondence was passed around for review.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Mr. Charles Harvey objected to the minutes as presented. Chairman Tim Sather requested that the first sentence of the public comment be removed entirely and that wording district equipment be changed to personal equipment. Changes were made to the minutes as directed. Chair Sather called for any additional objections. Hearing none, the minutes of the November 12, 2013 regular meeting were approved as corrected.

Page 2
Regular Board Meeting
December 10, 2013

B. Approve Bills and Wages for November

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Request to Hire Substitutes for the 2013-2014 School Year

Superintendent Novasio recommended that the listed persons be hired as substitutes for the
2013-14 school year, pending completion of successful background checks. Mr. Novasio noted the addition of Alissa Christensen to the list for approval.

Trustee Kat Luhman made the motion to hire those listed as substitutes for the 2013-14 school year as presented pending the return of a successful background check. Jen Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Tamara Spillum, Jennifer Wagner, Don Reed, and Kat Luhman, voted yes; the motion passed unanimously.

D. Hiring of Certified Staff

Superintendent Novasio recommends Anna Fishbaugh be hired as a Special Education teacher starting January 2nd. Ms. Fishbaugh is replacing a teacher that resigned earlier this month. Superintendent Novasio also recommends Erica Schwartzkopf be hired as the Pre-K teacher starting January 13th.

Discussion was held.

Trustee Susanne Vinton made the motion to hire Anna Fishbaugh and Erica Schwartzkopf as recommended. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

E. Authorize Banner Purchase

Superintendent Novasio is seeking permission from the Trustees to purchase a banner that would be used to draw attention to the petition circulating in support of changing the state law that puts a moratorium on new high school districts in Montana. The banner would be used at school events.

Discussion was held and it was decided that the purchase of a banner would not constitute Board endorsement of the petition.

Page 3
Regular Board Meeting
December 10, 2013

Trustee Don Reed made the motion to allow the purchase of a banner as explained. Jennifer Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Policy Update

  1. 1000 Series - Board of Trustees
    A. New Policies - Third and Final Reading –1332, 1402, 1621, 1700

    Trustee Susanne Vinton made the motion to approve the 1000 series of policies as the third and final reading. Kat Luhman seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  2. 2000 Series - Instruction
    A. New Policies - Third and Final Reading- 2110, 2120, 2310P

    Trustee Kat Luhman made the motion to approve the 2000 series policies as the third and final reading. Jennifer Wagner seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  3. 3000 Series - Students
    A. New Policies - Third and Final Reading- 3222, 3224, 3225F, 3340, 3431, 3612, 3612P, 3612F.

    Trustee Susanne Vinton made the motion to approve the 3000 series policies as the third and final reading. Don Reed seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  4. 4000 Series - Community Relations
    A. New Policies - Third/Final Reading - 4120, 4313

    Trustee Jennifer Wagner made the motion to approve the 4000 series policies as
Page 4
Regular Board Meeting
December 10, 2013

the third and final reading. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  1. 5000 Series – Personnel

    A. Trustee Susanne Vinton made the motion to approve policies approve policy 5255 and 5460P as the third and final reading. Kat Luhman seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

    The Trustees were reminded of the Policy Work Session that is scheduled for December 18th at 5:30 p.m.

G. Authorize Banner Purchase

Superintendent Novasio recommends Kim Holquin be hired as a Para-professional starting immediately. Ms. Holquin would be replacing an employee that was not issued a contract during the 90 day probationary period.
Superintendent Novasio also recommends KayDee Desjarlais be hired as a para-professional starting January 2nd. Superintendent Novasio explained that Ms. Desjarlais would be an additional paraprofessional and would be needed in an attempt shuffling our classified staff around in lieu of using substitutes. The anticipated saving on subs will help fund part of this position.

Discussion was held.

Trustee Don Reed made the motion to hire Kim Holquin and KayDee Dejarlais as recommended. Jennifer Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Page 5
Regular Board Meeting
December 10, 2013

DISTRICT REPORTS

A. Facilities - Director Rob Guzman – was absent but had submitted a written report for the meeting. Superintendent Novasio reported that the intruder alarm testing went well and expressed his appreciation of the maintenance staff keeping the snow removed and the heating systems running during the recent winter storm.

B. Technology - Director Darlene Hess had nothing further to add to her written report.
She did update the board on the status of the wireless system upgrade and the issues that have been ongoing.


C. Elementary School - K-5 Principal Mike Bowman had nothing further to add to his written report. Mr. Bowman did want to express his gratitude for Darlene Hess's help in the NWEA testing.

D. Middle Schoo l- Middle School Principal Gordon had nothing further to add to his written report. Mr. Klasna did note that the recent purchase of a therapy swing has been of great assistance for the students in the life skills room. The purchase was made possible due to a grant from East Yellowstone Special Education Cooperative.

E. Superintendent - Mr. Novasio reviewed his written report for the board.

Mr. Novasio highlighted the enrollment numbers and the success of the district's tutoring program. Assistant Principal Don Christman spoke to the dynamics of the tutoring program. Superintendent Novasio noted the Free Breakfast Program being hosted by Sodexo. Mr. Novasio continued that populating the TransFinder GPS bus routing information is taking longer that first anticipated and will not be completed by January as planned.
Mr. Novasio further noted that District Clerk Laurie Noonkester has been recommended by OPI for appointment to the K-12 Data Task Force.

Middle School Assistant Principal and District Truancy Officer Kelly Kinsey explained the forms that will help support and document truancy issues. Superintendent Novasio pointed out that Lockwood was recently designation by NerdWallet as the 6th best town to raise a family.

Trustee Don Reed spoke to the creation of the Yellowstone County Special District and the effects that may have on the school district as they share the same taxation boundaries.

Mr. Novasio continued with his report and fielded questions.


TRUSTEE REPORTS

Salary Matrix Committee: Trustee Jennifer Wagner reported that she and Don Reed met on Monday the 9th with a group of six or so teachers to gather history and information regarding the current salary matrix. They will meet again on Thursday for further discussion.

Don Reed asked if there are any changes that the board would like to make to the annual Christmas Luncheon menu. Minor additions were suggested.

The Trustees were invited to attend the annual JPT/EBMS meeting in January.

The Trustees were reminded of the Policy Work Session that is scheduled for December 18th at 5:30 p.m. and the Christmas Luncheon Friday, December 13th at 10:30 a.m. in the Boys and Girls
Club area.

ADJOURN

The next Regular Meeting will be on Tuesday, January 14, 2014, at 7:00 p.m. in the Lockwood School District Board Room.

Trustee Susanne Vinton moved to adjourn the meeting at 8:13 p.m. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.




___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk



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