Meeting Agenda

Meeting Date: Tuesday, September 10, 2013
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public
  2. Exxon Mickelson Academy Report
3. Items for Action
  1. Approve Minutes of August 13th Meeting
  2. Approve Bills and Wages for August 2013
  3. Hire Substitutes
  4. Hire Coaches
  5. Hire Classified Staff
  6. Approve Bus Routes
  7. Policy Update
    1. 8201 - Food Allergies and Special Dietary Needs - Second Reading
    2. 5460 - Electronic Resources and Social Networking - Second Reading
    3. 5460P - Employee Use of Social Media - First Reading
    4. 4332 - Conduct on School Property - Revision
  8. Out of District Students
  9. Yellowstone Academy Approval
4. District reports

  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
5. Trustee reports
  1. MTSBA Concussion Rules Discussion
6. Adjourn

NEXT REGULAR MEETING IS OCTOBER 8th, 2013 AT 7:00 PM
BOARD WORK SESSION SEPTEMBER 19th AT 5:30 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of August 13th Meeting

  2. Approve bills and wages for August 2013

  3. Hire Substitues

    I recommend that the attached list be approved as substitute employees.

  4. Hire Coaches

    We have two adjustments and two additions to the approved coaching list. Rob
    DiGillonardo will coach 8th grade boys' basketball and Joel Rogers will coach the 7th
    graders. Rob will not be able to coach 7th grade girls' basketball as he is helping coach
    Billings Central football. Cinda Paynter is recommended to take this position. Cole
    Cavan is recommended for 6th grade boys' basketball.

  5. Hire Classified Staff

    I recommend that Bethany Barrett be hired as a full time custodian. I recommend that
    Rory DeWald be hired as a para-professional in the Elementary.

  6. Approve Bus Routes

    Attached are the recommended updated bus routes for the 2013-14 school year. Routes
    #2 and #11 have changes. #2 is 1 mile longer, #11 is 6 miles longer. This is a total
    change of 14 miles per day.

  7. Policy Update
    1. 8201 - Food Allergies and Special Dietary Needs - Second Reading
    Second reading of this recommended policy.
    2. 5460 - Electronic Resources and Social Networking - Second Reading
    Proposed second reading of this policy based on discussion from the board and
    input from the community.
    3. 5460P - Employee Use of Social Media - First Reading
    This promulgated policy was discussed at the August meeting as a way to clarify
    Policy 5460.
    4. 4332 - Conduct on School Property - Revision
    This is a revision to a current policy that clarifies what is not allowed on school
    grounds, specifically in dealing with nicotine products and weapons.

  8. Out of District Students

    I recommend that DH in 8th grade be allowed to attend Lockwood as an out of district
    student this school year.

  9. Yellowstone Academy Approval

    I recommend that 5th grader MS be approved for placement at the Yellowstone Academy.
Star Line

Meeting Minutes

Page 1
Regular Board Meeting
September 10, 2013

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Tamara Spillum joined the meeting during the discussion of agenda item G, policy section 4.

Numerous staff members were also in attendance.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Staff member Charles Harvey asked for a moment to speak. Chair Tim Sather granted Mr. Harvey his request.

In a prepared statement, Mr. Harvey stated that he feels the Board of Trustees has serious communication problems with the public. Mr. Harvey noted that his written communication to the Board of Trustees is ignored and the issues he outlines therein are not addressed. Mr. Harvey also stated that he is particularly concerned about what he perceives as "untrue statements" made about him and his conduct in regard to a video streaming incident during a previous board meeting.

Staff members Rob DiGiallonardo, Joel Rogers and Toni Bender attended the meeting in order to extend their gratitude to the board and ExxonMobil for the opportunity to attend the Mickelson Science and Math Teaching Academy. Each attendee spoke to how incredible the experience was for them and how well they were treated during their stay.

The board noted that ExxonMobil has sponsored Lockwood teaching staffs' attendance to the Academy for numerous years and that the district is very fortunate to have such a generous education partner.

Page 2
Regular Board Meeting
September 10, 2013

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the August 13, 2013 regular meeting and August 13, 2013 work session were approved.

B. Approve Bills and Wages for August

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Request to Hire Substitutes for the 2013-2014 School Year

Superintendent Novasio noted that the district is desperate for substitutes this year.

Mr. Novasio recommended that the listed persons be hired as substitutes for the 2013-14 school year pending successful background checks.

Trustee Susanne Vinton made the motion to hire those listed as substitutes for the 2013-14 school year as presented pending the return of a successful background check. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds Jennifer Wagner, Don Reed, and Kat Luhman, voted yes; the motion passed unanimously.

D. Hiring of Athletic Coaches and Sponsors

Superintendent Novasio recommended hiring Rob DiGiallonardo to coach 8th grade boys' basketball and Joel Rogers to coach the 7th grade boys' basketball. He also noted that Mr. DiGiallonardo will not be able to coach 7thgrade girls' basketball as those duties conflict with his coaching Billings Central football. Mr. Novasio is recommending that Cinda Paynter be hired to replace Mr. DiGiallonardo. Mr. Novasio further recommends that Cole Cavan be hired to coach 6th grade boys' basketball.

Trustee Susanne Vinton made the motion to hire those as recommended for the 2013-14 school year. Jennifer Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Peter Freivalds voted yes; the motion passed unanimously.

Page 3
Regular Board Meeting
September 10, 2013

E. Hiring of Classified Staff

Superintendent Novasio recommends that Bethany Barrett be hired as a full time custodian and Rory DeWald be hired as an elementary paraprofessional for the 2013-14 school year.

Trustee Jennifer Wagner made the motion to hire Bethany Barrett and Rory DeWald as recommended for the 2013-14 school year. Kat Luhman seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Peter Freivalds voted yes; the motion passed unanimously.

Class sizes and staffing needs were discussed.

F. Approve Bus Routes

Superintendent Novasio recommended that the updated bus routes for the 2013-14 school year be approved. Routes #2 and #11 have changes. #2 is 1 mile longer, #11 is 6 miles longer. This is a total change of 14 miles per day.

Boundaries and pickup times were discussed.

Trustee Don Reed made the motion to approve the bus routes as presented for the 2013-14 school year. Jennifer Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Peter
Freivalds voted yes; the motion passed unanimously.

G. Policy Updates

Superintendent Novasio presented the following:

1. 8201 – Food Allergies and Special Dietary Needs – Second Reading
Second reading of this recommended policy.

Trustee Susanne Vinton made the motion to approve policy 8201. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Peter Freivalds voted yes; the motion passed unanimously.

2. 5460 – Electronic Resources and Social Networking – Second Reading
Wording of the policy was discussed.  Page 4
Regular Board Meeting
September 10, 2013

Trustee Peter Freivalds made the motion to table the policy until the board work session with MTSBA, Jennifer Wagner seconded the motion.

Peter Freivalds amended the motion to include policy 5460 P in the previous motion. Jennifer Wagner seconded the amended motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and
Peter Freivalds voted yes; the motion passed unanimously.

3. 5460P – Employee Use of Social Media – First Reading- Tabled in previous motion.

4. 4332 – Conduct on School Property – Revision

This is a revision to a current policy that clarifies what is not allowed on school grounds, specifically in dealing with nicotine products and weapons.

Trustee Tamara Spillum joined the meeting at this juncture of the meeting.

Lengthy discussion was held.

Trustee Don Reed made the motion to approve policy 4332 as presented. Kat Luhman seconded the motion.

Concerns and weapons on the campus scenarios were discussed in length.

Trustees Susanne Vinton, Jennifer Wagner, Don Reed, Tamara Spillum, and Kat Luhman, voted yes; Trustees Peter Freivalds and Tim Sather voted no. The motion passed with a 5 to 2 vote.

H. Out of District Students

Superintendent Novasio recommends that student 8th grade DH be allowed to attend Lockwood as an out of district student the 2013-14 school year.

Discussion was held and questions fielded by Superintendent Novasio.

Trustee Susanne Vinton made the motion to approve out of district attendance for student DH as recommended. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Don Reed, Tamara Spillum, Kat Luhman, and Peter Freivalds voted yes; Trustee Jennifer Wagner voted no. The motion passed with a 6 to 1 vote.

Page 5
Regular Board Meeting
September 10, 2013

I. Yellowstone Academy Approval

Superintendent Novasio recommends that 5th grader MS be approved for placement at the Yellowstone Academy.

Trustee Tamara Spillum made the motion to approve the placement of student MS at the Yellowstone Academy as recommended. Kat Luhman seconded the motion.

Trustees Susanne Vinton, Tim Sather, Tamara Spillum, Jennifer Wagner, Don Reed, Kat Luhman, and Peter Freivalds voted yes; the motion passed unanimously.

DISTRICT REPORTS

A. Facilities- Director Rob Guzman had nothing further to add to his written report but did provide an update on recent storm damage repairs. Mr. Guzman did note that currently security camera activity is being recorded but the live monitoring component is not yet available. The board commented upon the visibility of the new campus signage that has been placed to help direct visitors while on campus. Trustee Don Reed noted that during a recent conversation with Fire Chief Bill Rash, Chief Rash commented that he finds Facilities Director Rob Guzman to be very easy to work with and most helpful. Mr. Reed commented that remarks like that from those in the community are great to hear.

B. Technology- Director Darlene Hess reported upon the storm damage to the internet antenna and the progress of student testing.

C. Elementary School- K-5 Principal Mike Bowman had nothing further to add to his written report. Board members reviewed the current class sizes that Mr. Bowman provided in his report.

D. Middle School- Middle School Principal Gordon Klasna had nothing further to add to his written report. Superintendent Novasio noted that three middle school students won the best in show for their art work at the recent Montana Fair.

Middle School Assistant Principal Kelly Kinsey reported that he has three students participating in the Montana Digital Academy (MTDA) geometry class that is offered this year. He explained that the students are replacing their 8th grade math class with what would typically be a high school sophomore geometry class. Mr. Kinsey noted that there are additional MTDA offerings for middle school grade levels should they be needed.

E. Superintendent - Mr. Novasio reviewed his written report for the board.

An audience member spoke on behalf of a property owner whose land contains a trail used by children going to and from school. The property owner is quite upset that he

Page 6
Regular Board Meeting
September 10, 2013

has been made out to be a villain by closing off his property in an attempt to dissuade lawsuit threats by some parents that the trail was unsafe and in need of repair. The trail's closure has forced the district to provide temporary bussing to keep students from walking along a very congested State Highway 87.

Middle School Principal Klasna lives in the neighborhood affected by the closure of the trail and stated that he is finding the issue to be more involved than originally thought. The complication as he sees it, is getting an easement through all of the adjoining properties along the trail in order to solve the issue permanently.

Trustee Don Reed, who is also Chairman of the Lockwood Steering Committee, noted that there are grants available to place sidewalks along Highway 87 but that leads to issues with federal sidewalk requirements; ie curb, gutters and handicap accessibility. He feels that the idea of a bike path may be the best solution at this point.

He elaborated on other Community Steering Committee concerns and meeting times. Mr. Reed encouraged everyone to attend and participate in upcoming meetings to bring about solutions to these very issues.
One parent requested that until a community solution is found regarding the trail closure, the district would continue to provide bussing to transport the students affected.

Bus route and rider capacity limits were reviewed and discussed.

Superintendent Novasio explained that the state does not reimburse the district for transportation costs for students that live less than three miles from the school. The number of students living in the area would require an additional bus that would not be considered reimbursable by state standards. He noted that each bus costs an estimated $40,000.

An audience member pointed to other bus stops that she is aware of that are not within the three mile radius of the school.

Superintendent Novasio poised the question, "Does the board want to address all students ridership that live less than three miles from the school when our busses are reaching capacity?"

A concerned parent noted that he will try to raise the funds if that what it takes to get the students transported.

Chairman Sather noted that he does not have a good answer for this complicated issue and all he can offer is to continue to work on it. Mr. Sather strongly suggested that a community meeting with the landowners and parents be held.

Page 7
Regular Board Meeting
September 10, 2013

Superintendent Novasio continued with his report and fielded question from the trustees.

TRUSTEE REPORTS

Trustee Susanne Vinton noted that during an Independent Elementary Caucus conference call the issue of sport concussion was brought to her attention. She believes that a policy addressing the handling of such injuries should be in place. Superintendent Novasio agreed with Mrs. Vinton and it was a consensus of the entire board that a policy regarding sport related concussions should be in place.

Trustee Jenifer Wagner brought up the issue of background checks for school volunteers. Superintendent Novasio noted that he agrees with Mrs. Wagner but cautioned the board that he has experienced a negative reaction from the community in his previous district when this requirement was mandated for volunteers.

Trustee Vinton suggested that the cost could be waived if a parent is a member of the PTA. She further suggested that in the very least, a check should be done to see if the volunteers are on the Montana Sex Offender Registry. Trustee Wagner noted that she in no way wants to prohibit volunteers and parent participation but feels there should be a better way to monitor volunteer/student interaction.

Mr. Bowman noted that perhaps the board can discuss this issue with the MTSBA policy advisor as well.

Mr. Novasio gave an update on the possibility of a coffee kiosk being placed on campus noting that he has not heard again from the vendor. Traffic issues were questioned.

ADJOURN

The next Regular Meeting will be on Tuesday, October 8, 2013, at 7:00 p.m. in the Lockwood School District Board Room.

Trustee Peter Freivalds moved to adjourn the meeting at 8:58 p.m. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Tamara Spillum, Kat Luhman, and Peter Freivalds voted yes; the motion passed unanimously.




___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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