Meeting Agenda

Meeting Date: Tuesday, August 13, 2013
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

BUDGET WORK SESSION - 5:30 - Work Session Minutes

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Fellowship Baptist Church
3. Items for Action
  1. Approve Minutes of July 9th Meeting
  2. Approve Bills and Wages for July 2013
  3. Trustee Financial Report 2012-13
  4. Approve the 2013-14 Budget
  5. Hire Substitutes for 2013-14
  6. Hire Coaches and Sponsors
  7. Hire Classified Staff
  8. Approve Employee Handbook
  9. Policy Update - 8201 - First Reading, Discuss 5460
  10. Approve Job Description
  11. Out of District Students
  12. Purchase Bus Routing Software
  13. Sturdevant Gym Remodel
4. District reports
  1. Facilities Report
  2. Technology Report
  3. Superintendent's Report
5. Trustee reports
  1. Set Date for MTSBA Policy Work Session
6. Adjourn

NEXT REGULAR MEETING IS SEPTEMBER 10th, 2013 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of July 9th Meeting

  2. Approve bills and wages for July 2013

  3. Trustee Financial Report 2012-13
    Laurie will present the Trustee’s Report for your approval.

  4. Approve the 2013-14 Budget
    Laurie will present a final budget for your approval based on the discussion from the work session.

  5. Hire Substitutes for 2013-14
    I recommend that the Board approve the attached list of substitute employees pending background
    checks.

  6. Hire Coaches and Sponsors
    I recommend that the Board approve the attached list of coaches and sponsors.

  7. Hire Classified Staff
    I recommend that the Board approve the attached list of classified employees pending background
    checks. I will get this list out to the trustees on Monday as we are conducting interviews Friday.

  8. Approve Employee Handbook
    Attached is an updated version of the Employee Handbook. I have worked with MTSBA on
    developing this. At this time, we did not put anything in regarding employee appearance in regard
    to piercings and tattoos. The Board has directed me to look in to this, but he attorneys at MTSBA
    are reluctant make a recommendation on this issue. I have included some additional information
    for you to discuss and decide how to move forward on this issue.

  9. Policy Update - 8201 - First Reading, Discuss 5460
    Attached is a new policy on Food Allergies and Special Dietary Needs. This was developed for us
    by MTSBA and is referenced in the Employee Handbook based on the Board’s guidance.

  10. Approve Job Description
    Attached is a job description for the Middle School Assistant Principal position for formal Board
    approval.

  11. Out of District Students
    We have two Out of District requests from employees. One is a new teacher’s child; the other is
    the grandchild of a bus driver. KS and MW are both kindergarteners. We will have one additional
    request from a parent that is not an employee, usually we wait on these until September and we
    know that what our class sizes are, I’m having them appeal to the board based on the student
    attending our school last year, the family owning property in the District, and the fact that they are
    actively trying to relocate their residence to Lockwood. I’m expediting this process as a courtesy to
    the family so that if the Board accepts the child, they do not need to start the year in another
    school. JS is a 5th grader.

  12. Purchase Bus Routing Software
    I’m requesting that the Board approve the purchase of bus routing software. I have included the
    latest proposals from TransFinder and Versatrans. Versatrans has agreed to match the start up
    cost of TransFinder. TransFinder has added their mobile services to their proposal for zero initial
    cost and $500 per year ongoing. I have included information on this service. Based on ongoing
    cost, I would recommend TransFinder.

  13. Sturdevant Gym Remodel
    The proposed cost for remodeling the area north of Sturdevant in order to add rest rooms and
    reduce visitors from the Intermediate School academic areas have come in about 50% higher than
    we had estimated. Many of these costs are due to having to bring the entire area up to ADA code.
    The main issue is the approach ramp removal and replacement. I would like guidance from the
    Board on how you would like us to move forward. We may want to go ahead and bring this area
    into ADA compliance now, or we can start this project and try to do it in stages over a few years, or
    we can leave the area as is.
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
August 13, 2013

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:17 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds, Tamara Spillum, Superintendent Tobin Novasio and District Clerk Laurie Noonkester.

Evelyn Pyburn with the Yellowstone County News was also in attendance.

Registered guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Members of the Fellowship Baptist Church were in attendance. Facilities Director Rob Guzman explained that this group completed volunteer work on the campus that included the painting of all of the parking lots, playground equipment and some interior rooms and using approximately 100 gallons of paint in the process.

Mr. Guzman asked Pastor Ray Willis to introduce those volunteers that were present at the meeting. Pastor Willis noted that there were additional volunteers that traveled from as far away as Dunlop, Tennessee and neighboring Butte to participate in this effort. Pastor Willis went on to mention that certified tutors, a complete food pantry and a clothes closet is available for anyone who is in need of services. Pastor Willis also pointed out that the group hosted a community block party that surprised them with a tremendous attendance rate.

The Lockwood Board of Trustees extended their deepest gratitude to the members of the Fellowship Baptist Church for their amazing efforts and community service.

Page 2
Regular Board Meeting
August 13, 2013

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the July 9, 2013 regular meeting were approved.

B. Approve Bills and Wages for July

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Trustees Financial Summary for 2012-2013

Business Manager Laurie Noonkester presented the 2012-2013 Trustees Financial Summary (TFS) Report for approval by the Board of Trustees. The TFS had been provided earlier in hard copy format. Additional copies were available at the meeting for trustees and the public. Business Manager Noonkester had explained and clarified the summary in the work session before the commencement of the regular meeting.

Trustee Don Reed moved to approve the 2012-2013 TFS as presented. Kat Luhman seconded the motion.
Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds and Tamara Spillum voted yes; the motion passed seven to zero.

D. Budgets for 2013-2014

Business Manager Laurie Noonkester presented the 2013-2014 Budget Report for approval by the Board of Trustees. The budget and supporting documents had been provided earlier in hard copy format. Additional copies were available at the meeting for trustees and the public. Business Manager Noonkester had reviewed the supporting documents and fielded questions in the work session before the commencement of the regular meeting.

Trustee Susanne Vinton moved to adopt the budgets as presented for the 2013-2014 school year. Jennifer Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds and Tamara Spillum voted yes; the motion passed seven to zero.

The Trustees thanked Laurie for her hard work and diligence in preparing and presenting the 2013-2014 budget.

Page 3
Regular Board Meeting
August 13, 2013

E. Request to Hire Substitutes for the 2013-2014 School Year

The listed persons were recommended for hire as substitutes for the 2013-14 school year pending successful background checks. Most of those listed currently have successful background checks on file.

Susanne Vinton made the motion to hire those listed as substitutes for the 2013-14 school year as presented pending the return of a successful background check. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously. Trustee Peter Freivalds abstained from the vote.

F. Hiring of Athletic Coaches and Sponsors

Superintendent Novasio recommends those listed be hired as Athletic Coaches and Student Council Advisor for the 2013-14 school year. Mr. Novasio requested that Chelsea O’Neil be added to the list as 6th grade girl’s basketball coach.

Trustee Susanne Vinton made the motion to hire those listed as recommended for the 2013-14 school year including the addition as noted by Superintendent Novasio. Kat Luhman seconded the motion.

Trustee Don Reed raised his objection to the inequality in the number of girl's sports and boy's sports programs offered. Mr. Reed noted that although he is fully aware that both the football and wrestling programs are available as non school sanctioned programs he finds the matter unfair and wants his objection noted.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.

G. Hiring of Classified Staff

Superintendent Novasio recommends those listed be hired as Classified Staff for the 2013-14 school year. Mr. Novasio requested that Cole Cavan be added to the list for hire.

Trustee Don Reed made the motion to hire those listed as recommended for the 2013-14 school year including the addition as noted. Jennifer Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.

Page 4
Regular Board Meeting
August 13, 2013

H. Approve Employee Handbook

Superintendent Novasio presented an updated version of the Employee Handbook. Mr. Novasio has worked with MTSBA on developing the handbook making sure it aligns with district policy but did not add anything in regarding employee appearance as in piercings or tattoos since this issue is currently a subject of debate amongst the Trustees. In response to Board direction to look in to how other entities handle this issue, he has found that the attorneys at MTSBA are reluctant make a recommendations on the subject.

Lengthy discussion was held.

Trustee Susanne Vinton expressed her concern that if there is not something in policy to address body art then the district runs the risk of running into offensive body art and feel strongly that all body art must be covered as a precautionary measure. She noted that many businesses are requiring this standard of their employees.

Trustee Kat Luhman brought up the question of medical information that is written in the form of a tattoo and would that be required to be covered up under these guidelines?

Trustee Vinton suggested that this issue is not as complicated as it has been made. Noting that professionalism should always be the standard when looking at these types of issues plus, having a policy in place would eliminate judgment calls of what is or isn’t appropriate thus preventing controversy before it happens.

An audience member, Pastor Ken Kirby, commented that he believes there should be policy regarding this issue and noted that the US Postal service has even regulated body art in the place of business and has went as far as applying the policy regulation to outside work activities that may represent the agency.

Items on Life Sustaining Care were discussed and Superintendent Novasio will examine this issue as requested by the board.

Trustee Don Reed made the motion to approve the employee handbook as presented with the corrections as noted for the 2013-14 school year. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.

I. Policy Update - 8201 - First Reading, Discuss 5460

Superintendent Novasio presented a new policy on Food Allergies and Special Dietary Needs. This was developed for the district by MTSBA and is referenced in the Employee Handbook based on the Board’s guidance.

Page 5
Regular Board Meeting
August 13, 2013

Mr. Novasio also included some possible language for the Electronic Resource and Social Networking policy that is the subject of ongoing discussion. He noted that he and MTSBA Policy Advisor, Joe Brott are looking for some direction from the Board in regard to this policy.

Discussion was held.

Don Reed made the motion to approve the first reading of policy 8201 as presented. Kat Luhman seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.

Review and lengthy discussion on Policy 5460- Social Networking was held.

After discussion of policy 5460 the board requested that the wording of forbidden to strongly discouraged be made and be brought for discussion at the next meeting.

J. Approve Job Description

Superintendent Novasio presented a job description for the Middle School Assistant Principal position for formal Board approval.

Discussion was held and wording was reviewed.

Trustee Peter Freivalds made the motion to approve the job description for Middle School Assistant Principal with the correction suggested. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.

K. Out of District Students

Superintendent Novasio presented two Out of District requests from employees. One is a new teacher's child; the other is the grandchild of a bus driver. KS and MW are both kindergarteners. Mr. Novasio pointed out that one additional request has been received from a parent that is not an employee and usually these requests aren't submitted until September so decisions are made based on class sizes. In this case however, Mr. Novasio has recommended that the family appeal to the board because the student attended our school last year, the family does own property within the district, and the fact that the family is actively trying to relocate their residence to Lockwood. He is expediting this process as a courtesy to the family so that if the Board accepts the child, they do not need to start the year in another school. JS is a 5th grader.

Discussion was held and questions fielded by Superintendent Novasio.

Page 6
Regular Board Meeting
August 13, 2013

Chairman Sather offered to the mother of JS the option discussing the matter in a closed session if she wished. She declined the offer of a closed session and spoke freely to the board in regard to her reasoning for requesting out of district attendance.

The class size for 5th grade was questioned and K-5 Principal Mike Bowman reported that at this time it is unknown and student numbers are not firm until school begins.

Trustee Jennifer Wagner stated that extending the courtesy of out of district enrollment should be the limited to children of employee as she feels strongly that students need to live within the district boundaries.

Peter Freivalds made the motion to approve the out of district for students KS and MW and JS as presented. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Don Reed, Kat Luhman, Peter Freivalds and Tamara Spillum voted yes; Trustee Jennifer Wagner voted no. The motion passed with a 6 to 1 vote.

L. Purchase Bus Routing Software

Superintendent Novasio is requesting that the Board approve the purchase of bus routing software. He included the latest proposals from TransFinder and Versatrans. Versatrans has agreed to match the start up cost of TransFinder. TransFinder has added their mobile services to their proposal for zero initial cost and $500 per year ongoing. Mr. Novasio included information on this service. Based on ongoing cost, he recommends the TransFinder software.

Trustee Susanne Vinton made the motion to purchase the TransFinder software. Kat Luhman seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; Peter Freivalds voted no. The motion passed with a six to one vote.

M. Sturdevant Gym Remodel

Superintendent Novasio reported that the proposed cost for remodeling the area north of Sturdevant in order to add rest rooms and reduce visitors from the Intermediate School academic areas have come in about 50% higher than estimated. Many of these costs are due to having to bring the entire area up to ADA code.

Facilities Director Rob Guzman explained that the main issue is the approach ramp removal and replacement. He is seeking guidance from the Board on how to best move forward. Superintendent Novasio suggested that the board may go ahead and bring this area into ADA compliance now, or start this project and try to do it in stages over a few years, or leave the area as is.

It was a board consensus to postpone the project.

Page 7
Regular Board Meeting
August 13, 2013

DISTRICT REPORTS

A. Facilities - Director Rob Guzman - Updated the progress on summer work that included cabling for security cameras and technology needs. Signage will be placed for easier building recognition. There is a delay in completing the intruder system but will be resolved soon. Mr. Guzman reported on the keyless entry system progress and some of the bells and whistles that are included. The status of the demolition of the Lion's Lair was discussed.

B. Superintendent - Mr. Novasio reviewed his written report for the board and noted that Lockwood Schools will be the focus of a MTSBA article on school safety measures.

TRUSTEE REPORTS

Dates were reviewed to hold a work session for policy work with MTSBA policy advisor Joe Brott.

The board agreed to meet September 18th, 2013 at 5:30 for a work session regarding district policy.

Open house reminder: August 20th, 5:30 to 7:00 p.m.. Trustees were reminded to wear their name badges so the community members could recognize them as District trustees.

ADJOURN

The next Regular Meeting will be on Tuesday, September 10, 2013, at 7:00 p.m. in the Lockwood School District Board Room.

Trustee Don Reed moved to adjourn the meeting at 9:46 p.m. Peter Freivalds seconded the motion.
Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.




___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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