Meeting Date: Tuesday, August 13, 2013
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

BUDGET WORK SESSION – 5:30

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Fellowship Baptist Church
3. Items for Action
  1. Approve Minutes of July 9th Meeting
  2. Approve Bills and Wages for July 2013
  3. Trustee Financial Report 2012-13
  4. Approve the 2013-14 Budget
  5. Hire Substitutes for 2013-14
  6. Hire Coaches and Sponsors
  7. Hire Classified Staff
  8. Approve Employee Handbook
  9. Policy Update – 8201 – First Reading, Discuss 5460
  10. Approve Job Description
  11. Out of District Students
  12. Purchase Bus Routing Software
  13. Sturdevant Gym Remodel
4. District reports
  1. Facilities Report
  2. Technology Report
  3. Superintendent's Report
5. Trustee reports
  1. Set Date for MTSBA Policy Work Session
6. Adjourn

NEXT REGULAR MEETING IS SEPTEMBER 10th, 2013 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of July 9th Meeting

  2. Approve bills and wages for July 2013

  3. Trustee Financial Report 2012-13
    Laurie will present the Trustee’s Report for your approval.

  4. Approve the 2013-14 Budget
    Laurie will present a final budget for your approval based on the discussion from the work session.

  5. Hire Substitutes for 2013-14
    I recommend that the Board approve the attached list of substitute employees pending background
    checks.

  6. Hire Coaches and Sponsors
    I recommend that the Board approve the attached list of coaches and sponsors.

  7. Hire Classified Staff
    I recommend that the Board approve the attached list of classified employees pending background
    checks. I will get this list out to the trustees on Monday as we are conducting interviews Friday.

  8. Approve Employee Handbook
    Attached is an updated version of the Employee Handbook. I have worked with MTSBA on
    developing this. At this time, we did not put anything in regarding employee appearance in regard
    to piercings and tattoos. The Board has directed me to look in to this, but he attorneys at MTSBA
    are reluctant make a recommendation on this issue. I have included some additional information
    for you to discuss and decide how to move forward on this issue.

  9. Policy Update – 8201 – First Reading, Discuss 5460
    Attached is a new policy on Food Allergies and Special Dietary Needs. This was developed for us
    by MTSBA and is referenced in the Employee Handbook based on the Board’s guidance.

  10. Approve Job Description
    Attached is a job description for the Middle School Assistant Principal position for formal Board
    approval.

  11. Out of District Students
    We have two Out of District requests from employees. One is a new teacher’s child; the other is
    the grandchild of a bus driver. KS and MW are both kindergarteners. We will have one additional
    request from a parent that is not an employee, usually we wait on these until September and we
    know that what our class sizes are, I’m having them appeal to the board based on the student
    attending our school last year, the family owning property in the District, and the fact that they are
    actively trying to relocate their residence to Lockwood. I’m expediting this process as a courtesy to
    the family so that if the Board accepts the child, they do not need to start the year in another
    school. JS is a 5th grader.

  12. Purchase Bus Routing Software
    I’m requesting that the Board approve the purchase of bus routing software. I have included the
    latest proposals from TransFinder and Versatrans. Versatrans has agreed to match the start up
    cost of TransFinder. TransFinder has added their mobile services to their proposal for zero initial
    cost and $500 per year ongoing. I have included information on this service. Based on ongoing
    cost, I would recommend TransFinder.

  13. Sturdevant Gym Remodel
    The proposed cost for remodeling the area north of Sturdevant in order to add rest rooms and
    reduce visitors from the Intermediate School academic areas have come in about 50% higher than
    we had estimated. Many of these costs are due to having to bring the entire area up to ADA code.
    The main issue is the approach ramp removal and replacement. I would like guidance from the
    Board on how you would like us to move forward. We may want to go ahead and bring this area
    into ADA compliance now, or we can start this project and try to do it in stages over a few years, or
    we can leave the area as is.

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