Meeting Agenda

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
3. Items for Action
  1. Approve minutes of June 11th Meeting
  2. Approve bills and wages for June 2013
  3. Hire Certified Staff
  4. Consider Bids for Elementary Sewer Hook Up
  5. Policy 5460 - Electronic Resources and Social Networking - Second Reading
  6. Set Date for Budget Work Session
4. District reports
  1. Facilities Report
  2. Technology Report
  3. Superintendent's Report
    1. AYP Status
5. Trustee reports

6. Adjourn

NEXT REGULAR MEETING IS AUGUST 13TH 2013 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of June 11th Meeting

  2. Approve bills and wages for June 2013

  3. Hire Certified Staff

    I recommend that Jerry Zilkoski be hired as a Counselor for the 2013-14 school year at the appropriate step and lane. This contract will be pending his appropriate certification from the State of Montana.

  4. Consider Bids for Elementary Sewer Hook Up

    Rob has been getting bids for the cost of hooking our elementary schools in to the Lockwood sewer system. Two of these bids are included (3D1, 2). Another bid will be submitted prior to Monday and we expect it to NE lower. We need to decide if we want to move forward with this project at this time or not. If we do not, we will need to aerate that septic field as we only have 2 out of 20 lines working. This will cost around $2,000 but will likely only buy us one more year of use. Laurie will have an update on where our Building Reserve Fund sits following our summer work projects.

  5. Policy 5460 - Electronic Resources and Social Networking - Second Reading

    Again this is a second reading of this policy. There has been a lot of discussion on different aspects of this policy. I have made some small changes based on the Board's direction at the last meeting. These changes are highlighted. I have also included sample policies from three other districts - Centerville, Columbus and Belgrade. These were policies that were recommended because they were slightly different. The vast majority of districts have adopted MTSBA's recommended policy with no changes; this policy includes all the language that has been discussed at the past two meetings. I still recommend that we keep the previous language as was presented last month. The Board can move forward with this as a second reading with or without the changes. My recommendation is that we table this policy and work through these issues with guidance from MTSBA Policy Services.

  6. Set Date for Budget Work Session

    We should set a date to review the budget for next year prior to the next regularly scheduled trustee meeting. The week of August 5th is recommended with the regular meeting falling on the next Tuesday.
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
July 9, 2013

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Kat Luhman, Peter Freivalds, Tim Sather, Jen Wagner, and Don Reed, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Tamara Spillum was absent.

Evelyn Pyburn with the Yellowstone County News and Dan Carter with ExxonMobil were also in attendance.

Numerous staff members were present and are registered on the sign in sheet.

Registered guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Superintendent Novasio reminded the board about the upcoming MTSBA Negotiations/Policy Symposium to be held in Helena, July 23rd through the 24th.

Trustee Don Reed reported that the Lockwood Steering Committee has requested a meeting with the Yellowstone County Commissioners to be held July 20, 2013. He explained the Steering Committee is requesting that the Commissioners sponsor and submit an application for a Transportation Alternative Program grant that would enable sidewalk installation in and around the Lockwood community.

Interim Trustee Katherine Luhman was sworn in by District Clerk Laurie Noonkester. Mrs. Luhman's letter of interest was submitted at the June 11th, 2013 meeting of Trustees. Her appointment was duly voted upon and approved at that meeting. Mrs. Katherine Luhman was seated as School Board Trustee for the Lockwood School District #26 at this time.

Page 2
Regular Board Meeting
July 9, 2013

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Trustee Jen Wagner pointed out that some agenda items have her as a voting in favor of the motions when in fact she was absent.

Hearing no further objections, the minutes of the June 11, 2013 regular meeting were approved with the corrections as noted.  

B. Approve Bills and Wages for July

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Hire Certified Staff

Superintendent Novasio recommended that Jerry Zilkoski be hired as a Counselor for the 2013 - 14 school year at the appropriate step and lane, pending the appropriate certification from the State of Montana. Mr. Novasio introduced Mr. Zilkoski and noted that he will be working with students in grades K-5.

Trustee Susanne Vinton moved to hire Jerry Zilkoski as a counselor for the 2013-14 school year as recommended. Jen Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jen Wagner, Kat Luhman, and Don Reed voted yes; the motion passed unanimously.

D. Consider Bids for Elementary Sewer Hook Up

Superintendent Novasio explained that Facilities Director Rob Guzman has been requesting bids for the cost of hooking our elementary schools in to the Lockwood sewer system but the bids came in higher than expected.

Mr. Guzman explained that after talking with contractors there maybe be a cheaper solution to the hookup cost. Mr. Guzman explained that it is feasible to bypass the drain field and hookup to the public sewer system from the holding tank thus cutting the cost substantially. Mr. Guzman further explained that time is of the essence. Mr. Novasio suggested that to expedite the process he could approve the work if the bids come in at an amount set by the Trustees. He further pointed out that if the board does not wish to proceed, then the septic fields will require aeration as we only have 2 out of 20 lines currently working. The aeration cost is approximately $4,000 and will likely only buy us one more year of use.

Page 3
Regular Board Meeting
July 9, 2013

District Clerk Laurie Noonkester reported that the Building Reserve Fund currently has a balance of approximately $290,000.00.

Chairman Tim Sather requested that Mr. Guzman discuss option #3 as proposed with Lockwood Water and Sewer and get their approval before proceeding.

After discussion, Trustee Peter Freivalds made the motion to accept option #3 and allow Superintendent Novasio to approve work on the public sewer hookup if subsequent bids come in below $29,500.00. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jen Wagner, Kat Luhman, and Don Reed voted yes; the motion passed unanimously.

E. Policy 5460 - Electronic Resources and Social Networking - Second Reading

Superintendent Novasio noted that he made changes based on the Board's direction at the last meeting. These changes are highlighted and he also included sample policies from three other districts - Centerville, Columbus and Belgrade.

Mr. Novasio continues to recommend that the Trustees keep the previous language as was presented last month but noted that they can move forward with this as a second reading with or without the presented changes. He further recommends that this policy be tabled and that the policy be reviewed with guidance from MTSBA Policy Services.

Trustee Susanne Vinton asked when the policy work with MTSBA it to begin? Superintendent Novasio noted that he will request a timeline and pass that information onto the board.

After lengthy discussion, Trustee Peter Freivalds moved to table the policy in order to work on it with guidance from MTSBA Policy Services. Jen Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jen Wagner, Kat Luhman, and Don Reed voted yes; the motion passed unanimously.

Audience member Sharon Harris requested that when the board addresses this policy they look into the current Lockwood Facebook Page that is sanctioned by the district.

F. Set Date for Budget Work Session

Superintendent Novasio recommended that a date be set to review the budget for next year prior to the next regularly scheduled trustee meeting. The week of August 5th was recommended as the regular meeting will be held on the following Tuesday.

The trustees agreed to set a budget work session to review the proposed budget for Tuesday, August 6, 2013 at 5:00 p.m.

Page 4
Regular Board Meeting
July 9, 2013

DISTRICT REPORTS

A. Facilities Report- Director Rob Guzman reviewed his written report. He fielded questions regarding the new electronic key entry system. Superintendent Novasio noted the handout detailing the security remodeling slated for the Sturdevant Gym bathroom areas.

B. Technology Report- Director Darlene Hess reviewed points on her written report but had nothing further to add.

C. Superintendent Report- Superintendent Novasio reviewed his written report and added that Jim Warton will be here to speak to the Middle School staff on August 19th in regard to the Successful Practices Network.

Mr. Novasio also added that the Billings Police SWAT team he scheduled for the staff training on August 13 will not be able to attend, but he is trying to work with the Yellowstone County Sheriff's SWAT team in place for the training.

Superintendent Novasio fielded questions regarding the AYP reports and the concern that perhaps these scores are not taken as seriously as they should be. Mr. Novasio noted that he feels as long as there is progressive growth then he is confident that the district is taking those scores seriously. Middle School Principal Gordon Klasna spoke to specific steps taken to address AYP scores in those grade levels.

Mr. Novasio asked for direction from the board in regard to pursuing live broadcasting of the board meetings. Specifically what guidelines would they feel comfortable with?

After discussion regarding technology issues, possible costs, community member attendance, lack of policy, and other associated issues, the board found no need nor public requests that prompts broadcasting/streaming the meetings at this time.


TRUSTEE REPORTS

Chairman Tim Sather extended the District's gratitude to Dan Carter with ExxonMobil for their generous donation of funds to update the playgrounds.

Trustee Peter Freivalds spoke to his reasoning in regard to his favorable vote allowing attendance to out of district students during the June meeting.

ADJOURN

The next Regular Meeting will be on Tuesday, August 13, 2013, at 7:00 p.m.

Trustee Peter Freivalds moved to adjourn the meeting at 8:21 p.m. Don Reed seconded the motion.


The motion passed unanimously.




___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk




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