Meeting Agenda

Meeting Date: Tuesday, May 13, 2014
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Correspondence
    1. MQEC Letter
3. Items for Action
  1. Approve Minutes of April 8th Meeting
  2. Approve Bills and Wages for April 2014
  3. Election of Trustees by Acclimation

    REORGANIZATION OF THE BOARD
    ***Oath of Office for New Trustees***

  4. Election of Officers
  5. Appointment of the Clerk to the Board
  6. Appointment of Authorized Representatives
  7. Appointment of Activities Fund Custodian
  8. Hire Substitutes
  9. Hire Coach/Sponsor
  10. Offer Tenured Certified Staff Contracts for 2014-15 School Year
  11. Offer Non-Tenured Certified Staff Contracts for 2014-15 School Year
  12. Non-Renewal of Non-Tenured Certified Staff
  13. Hire New Certified Staff
  14. Offer Activities Director Contract
  15. Discuss Staffing Plan for 2014-15
  16. Policy Updates - Accreditation Changes - 2158, 2171 - Final Reading
  17. Approve Middle School Handbook
  18. Consider Recommendations from Negotiations Team
4. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
5. Trustee reports

6. Adjourn

NEXT REGULAR MEETING IS JUNE 10th, 2014 AT 7:00 PM

Superintendent's Agenda Report

2. Individuals, delegations, correspondence
    
B. Correspondence

  1. MQEC Letter
    I would like feedback from the Board as to if there is any interest in Lockwood Schools
    joining the Montana Quality Education Coalition. If there is an interest to discuss this more
    I can bring this forward as an action item at a future meeting.

3. Items for Action

  1. Approve Minutes of April 8th Meeting
  2. Approve Bills and Wages for April 2014
  3. Election of Trustees by Acclimation
    Joe Borgstrom and Kat Luhman are both elected to three-year terms.

    REORGANIZATION OF THE BOARD
    ***Oath of Office for New Trustees***


    Joe and Kat will take the oath of office administered by Laurie Noonkester.

  4. Election of Officers
    The Board will need to elect a Chair and Vice-Chair.

  5. Appointment of the Clerk to the Board
    I recommend that Laurie Noonkester be appointed as the Clerk of the Board.

  6. Appointment of Authorized Representatives
    I recommend that Laurie Noonkester and I be designated as the District’s Authorized
    Representatives at the Board’s discretion.

  7. Appointment of Activities Fund Custodian
    I recommend that DeeAnn Nielsen be appointed as the District’s Activities Fund Custodian.

  8. Hire Substitutes
    I recommend that the Board approve the attached list of substitutes.

  9. Hire Coach/Sponsor
    I recommend that Tony Derrig receive a contract as an Assistant Track Coach for the current
    season. He is replacing Wes Caldwell in this position. I also recommend we hire Eric Karls as the
    Student Council Advisor for next school year.

  10. Offer Tenured Certified Staff Contracts for 2014-15 School Year
    I recommend that the attached list of certified staff members be offered contracts for the 2014-15
    school year. Specific positions will be assigned at a later date.

  11. Offer Non-Tenured Certified Staff Contracts for 2014-15 School Year
    I recommend that the attached list of certified staff members be offered contracts for the 2014-15
    school year. Specific positions will be assigned at a later date.

  12. Non-Renewal of Non-Tenured Certified Staff
    I recommend that the attached list of certified staff members are non-renewed without cause.

  13. Hire New Certified Staff
    I recommend that the Board offers contracts for the 2014-15 school year at the appropriate step
    and lane per the negotiated agreement to the following candidates: Janae Welch, Alicia Simms,
    and Jonathan Bisonette. All contracts are dependent on obtaining the proper teaching certification
    and background checks. These candidates are replacing staff that has resigned.

  14. Offer Activities Director Contract
    I recommend that Jesse Swanke be hired as the Activities Director for the 2014-15 school year.

  15. Discuss Staffing Plan for 2014-15
    I want to get feedback from the Board regarding the class sizes for next year. Second and third
    grades are the biggest concerns at this time with projected class sizes at or above the
    accreditation maximums of 20 and 28 students per teacher at the respective grade levels. What
    the Board wants to do here will have a significant impact on budgeting and other items such as out
    of district applications. Mr. Klasna believes that we are going to be ok in the Middle School with
    the "extra" teacher we added last year working primarily with the large sixth grade class.

  16. Policy Updates - Accreditation Changes - 2158, 2171 - Final Reading
    This is a final reading of these two policies. The Board added language to Policy 2171 at the last
    meeting, please review and make sure that the updated policy reflects that change.

  17. Approve Middle School Handbook
    Mr. Klasna has submitted the recommended Handbook for your approval. The request made
    earlier this year by the students regarding wearing bandanas as a hair accessory has been taken
    into advisement and a proposed change was made.

  18. Consider Recommendations from Negotiations Team
    I am placing this item on the agenda so that the Board can take possible action based on the
    negotiations meeting this week.

5. Trustee reports

  1. MTSBA Resolutions
    Sue Vinton would like to have input on these resolutions from the whole Board.
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
May 13, 2014

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Kat Luhman, Tamara Spillum, Superintendent Tobin Novasio. Don Reed was absent. District Clerk Laurie Noonkester was absent with Technology Coordinator, Darlene Hess taking minutes of the proceedings and Notary Public for the State of Montana, DeeAnn Nielsen administering the oaths of office to the newly elected Trustees.

Evelyn Pyburn with the Yellowstone County News was in attendance. All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

Middle School students, Nina Werhonig and Alyssa West, brought forth a petition for allowing bandanas to be worn at the Middle School.

Lynette Larson shared a YouTube video of 1st grade singers singing a May Day song.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

MQEC Letter
Superintendent asked for guidance from board on joining MQEC. Board does not have much interest at this time.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the April 8, 2014 regular meeting were approved as presented.

Page 2
Regular Board Meeting
May 13, 2014

B. Approve Bills and Wages April

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Vote to Approve Election Results for Trustees by Acclamation

(Two-3 Year Term Trustee Election was cancelled and candidates elected by acclamation pursuant to MCA 20-3-13)

Trustees Seated by Election Acclamation for 3 Year Terms
Katherine Luhman and Joseph Borgstrom

Trustee Sue Vinton moved to accept the Election by Acclamation results as presented. Peter
Freivalds seconded the motion.

Susanne Vinton, Katherine Luhman, Jennifer Wagner, Tim Sather, Peter Freivalds, and Tamara
Spillum voted yes; the motion passed.

Chair Sather thanked Tamara Spillum for her service to the board and community as she stepped down as Lockwood School Trustee. Mrs. Spillum was presented with a plaque from the district in appreciation of her service with cake and refreshments served in her honor.

REORGANIZATION OF THE BOARD

Notary Public for the State of Montana, DeeAnn Nielsen administered the Oath of Office to Trustees Joseph Borgstrom and Katherine Luhman. Certificate of Election of Trustee documents will be presented for signatures at the conclusion of the meeting.

Newly elected and duly sworn in, Joseph Borgstrom was installed as the newest member of the Lockwood School District 26 Board of Trustees.

D. Election of Officers

Election of Officers began with Kat Luhman nominated Susanne Vinton for Board Chair. Mr. Sather called for additional nominations three times. Hearing no other nominations Trustee Sue Vinton was appointed Board Chairman by acclimation.

Jen Wagner nominated Peter Freivalds as Board Vice-Chair.

Ms. Vinton called for additional nominations three times. Hearing no other nominations Peter Freivalds was appointed as Vice-Chair by acclimation.

Page 3
Regular Board Meeting
May 13, 2014

E. Appointment of the Clerk to the Board

Superintendent Tobin Novasio recommended that Laurie Noonkester be re-appointed as Board Clerk.

Trustee Jen Wagener made the motion to re-appoint Laurie Noonkester as Clerk of the Board.

Tim Sather seconded the motion.

Trustees Susanne Vinton, Katherine Luhman, Jennifer Wagner, Tim Sather, Peter Freivalds, and Joseph Borgstrom voted yes; the motion passed unanimously.

F . Appointment of Authorized Representatives

Tim Sather moved to re-appoint Superintendent Tobin Novasio and District Clerk Laurie Noonkester as authorized representatives for the district. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Katherine Luhman, Jennifer Wagner, Tim Sather, Peter Freivalds, and Joseph Borgstrom voted yes; the motion passed unanimously.

G. Appointment of Activities Fund Custodian

Trustee Jen Wagner made the motion to re-appoint DeeAnn Nielsen as Activities Fund Custodian. Kat Luhman seconded the motion.

Trustees Susanne Vinton, Katherine Luhman, Jennifer Wagner, Tim Sather, Peter Freivalds, and Joseph Borgstrom voted yes; the motion passed unanimously.

H. Request to Hire Substitutes for the 2013-2014 School Year

Superintendent Novasio recommended that the listed person be hired as a substitute for the 2013-14 school year, pending completion of successful background checks.

Trustee Peter Freivalds made the motion to hire the person listed as a substitute for the 2013-14 school year as presented pending the return of a successful background check. Jen Wagner seconded the motion.

Trustees Susanne Vinton, Katherine Luhman, Jennifer Wagner, Tim Sather, Peter Freivalds, and Joseph Borgstrom voted yes; the motion passed unanimously.

Page 4
Regular Board Meeting
May 13, 2014

I. Hiring of Coach /Sponsor

Superintendent Novasio recommends that Tony Derrig be hired as an Assistant Track Coach for the 2013-14 season and Eric Karls be hired as the Student Council Advisor for the 2014-15 school year.

Trustee Tim Sather made the motion to hire Tony Derrig and Eric Karls as recommended. Jen Wagner seconded the motion.

Trustees Susanne Vinton, Katherine Luhman, Jennifer Wagner, Tim Sather, Peter Freivalds, and Joseph Borgstrom voted yes; the motion passed unanimously.

J. Offer Tenured Certified Staff Contracts for 2014-15 School Year

Superintendent Tobin Novasio recommended that the presented list of tenured certified staff members be offered contracts for the 2014-15 school year. Specific positions will be assigned at a later date.

Trustee Kat Luhman moved to approve the tenured certified staff contracts for the 2014-15 school year, as presented. Jen Wagner seconded.

Trustees Susanne Vinton, Katherine Luhman, Jennifer Wagner, Tim Sather, Peter Freivalds, and Joseph Borgstrom voted yes; the motion passed unanimously.

K. Offer Non-Tenured Certified Staff Contracts for 2014-15 School Year

Superintendent Tobin Novasio recommended that the presented list of non-tenured certified staff members be offered contracts for the 2014-15 school year. Specific positions will be assigned at a later date.

Trustee Joe Borgstrom moved to approve the non-tenured certified staff contracts for the 2014-15 school year, as presented. Peter Freivalds seconded.

Trustees Susanne Vinton, Katherine Luhman, Jennifer Wagner, Tim Sather, Peter Freivalds, and Joseph Borgstrom voted yes; the motion passed unanimously.

L. Non-Renewal of Non-Tenured Certified Staff

Superintendent Novasio recommends that the attached lists of certified staff members are nonrenewed without cause. He noted that those listed were offered contract during the school year as long term certified substitutes as required by law and must be given proper notice that they will not receive a subsequent contract.

Trustee Tim Sather moved to approve the non-renewal of the non-tenured certified staff contracts for the 2014-15 school year, as presented. Joe Borgstom seconded.

Page 5
Regular Board Meeting
May 13, 2014

Trustees Susanne Vinton, Katherine Luhman, Jennifer Wagner, Tim Sather, Peter Freivalds, and Joseph Borgstrom voted yes; the motion passed unanimously.

M. Hiring of New Certified Staff

Superintendent Novasio recommended that the board offer contracts for 2014-2015 school year at the appropriate step and lane for the following list of certified teachers. The contracts are dependent on the candidates successfully obtaining the proper teaching certification and the passing a successful background check. Those recommended for hire as teachers are:

Kayla Melguin, (not here), Alicia Simms and Jonathon Bisonette.

Trustee Joe Borgstrom moved to accept the hiring of those listed as certified teaching staff for the 2014-15 school year providing that they are successful in obtaining the proper teaching certification and pass a successful background checks as recommended by Mr. Novasio. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Kat Luhman, and Joseph Borgstrom voted yes; the motion passed unanimously.

N. Offer Activities Director Contract

Mr. Novasio recommends that Jesse Swanke be hired as the Activities Director for the 2014-15 school year.

Trustee Kat Luhman moved to approve hiring Jesse Swanke as Activities Director for the 2014-15 school year as recommended by Mr. Novasio. Jen Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Kat Luhman, and Joseph Borgstrom voted yes; the motion passed unanimously.

O. Discuss Staffing Plan for 2014-15

Superintendent Novasio requested feedback from the Board regarding the class sizes for next year. He reported that it seems that the second and third grades are the biggest concerns at this time with projected class sizes at or above the accreditation maximums of 20 and 28 students per teacher at the respective grade levels. Mr. Novasio noted that what the Board decides to do here will have a significant impact on budgeting and other items such as out of district applications. In regard to the Middle School classes, Mr. Klasna believes that the staffing is sufficient in the Middle School with the “extra” teacher we added last year working primarily with the large sixth grade class.

Discussion was held.

No motions were presented.

Page 6
Regular Board Meeting
May 13, 2014

P. Policy Updates – Accreditation Changes

      1. Students Accreditation Changes – 2158, 2171

  1. New Policy – Third and Final Reading –

    After discussion, Trustee Tim Sather made the motion to approve policy 2158 and
    2171 for the third and final reading as presented. Peter Freivalds seconded the
    motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Kat
    Luhman, and Joseph Borgstrom voted yes; the motion passed unanimously.
Q. Approve Middle School Handbook

Middle School Principal Gordon Klasna submitted the updated Middle School Student Handbook for Trustee approval. Mr. Klasna fielded questions and explained that the request made earlier this year by the students regarding wearing bandanas as a hair accessory has been taken into advisement and a proposed change was made.

Don Reed arrived at 7:45.

Trustee Jen Wagner made the motion to approve the Middle School Handbook as presented. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Joseph Borgtrom voted yes; the motion passed unanimously.

R. Consider Recommendations from Negotiations Team

Superintendent Novasio was asked by the teachers to change the health enrollment date and he stated that he would look into it.

A date of May 16 at 6 a.m. was set to conduct the next negotiation meeting.

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman

  2. Technology- Director Darlene Hess had nothing further to add to her written report
    but fielded questions from the board.

  3. Elementary School- K-5 Principal Mike Bowman had nothing further to add to his
    written report.

  4. Middle School- Middle School Principal Gordon Klasna had nothing further to add to
    his written report. National Honor Society induction is this week.

  5. Superintendent - Mr. Novasio reviewed his written report for the board.
Page 7
Regular Board Meeting
May 13, 2014

Kelly Kinsey, Jen Rice, Jesse Swanke, Cindy Gopp, Nikki Alt, and Lynette Larson spoke
on their experience during the White River trip.


TRUSTEE REPORTS

Spring Trustee legal meeting for Region 9 will be held at the Lincoln Center on May 19.

Trustee Susanne Vinton reminded the Trustees that on June 6th in Helena is the MTSBA delegate
assembly will be held.

ADJOURN

The next Regular Meeting will be on Tuesday, June 10, 2014, at 7:00 p.m. in the Lockwood School District Board Room.

Trustee Tim Sather moved to adjourn the meeting at 9:20 p.m. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, Kat Luhman, and Joseph Borgstrom voted yes; the motion passed unanimously.




___________________________         ___________________________
Susanne Vinton,, Chairperson                       Laurie Noonkester, District Clerk

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