Meeting Agenda

Meeting Date: Tuesday, April 8, 2014
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Correspondence
3. Items for Action
  1. Approve Minutes of March 11th Meeting
  2. Approve Bills and Wages for March 2014
  3. Hire Substitutes
  4. Hire Classified Staff
  5. Hire Certified Staff
  6. Policy Updates
    1. Accreditation Changes – 2158, 2171 – Second Reading
    2. 5314 Substitutes – Final Reading
  7. Approve Final Calendar – Early Outs
  8. Approve Elementary Handbook
  9. Approve YBGR Placement
  10. Cancel Trustee Election
  11. Support MTSBA Resolution and Amendment
  12. Approve BB Gun Use - BSA
4. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
5. Trustee reports
  1. Salary Matrix Work
  2. Negotiations
6. Adjourn

NEXT REGULAR MEETING IS MAY 13th, 2014 AT 7:00 PM
Superintendent's Agenda Report

3. Items for Action

  1. Approve Minutes of March 11th Meeting

  2. Approve Bills and Wages for March 2014

  3. Hire Substitutes
    I recommend that Alicia Simms be approved as a paraprofessional at the appropriate rate for the
    remainder of the 2014-15 school year.

  4. Student Disciplinary Issue
    The Board will take action on the Disciplinary Hearing that is taking place prior to the Regular
    Meeting.

  5. Hire Certified Staff
    I recommend that Tana Tchida be hired as a long-term substitute in Middle School Spanish at the
    appropriate rate as needed for the remainder of the absence. I am also hoping to have a
    recommendation for the MS PE opening for the remainder of this school year.

  6. Policy Update
    1. Accreditation Changes – 2158, 2171 – Second Reading
    2. 5314 Substitutes – Final Reading

    I recommend that the Board approve these readings as presented. I discussed the question
    regarding providing lunch for substitutes and the language regarding "no fringe benefits" with Joe
    Brott. He did not believe that this was an issue that we needed to be concerned with. If there are
    no objections from the Board we will start this practice.

  7. Approve Final Calendar – Early Outs
    The Leadership Team recommends the attached calendar for next year with Early Outs for staff
    development every Wednesday at 2:00. We hope that this move reduces confusion for parents,
    gives the staff more frequent collaboration time, and better allows staff from the different schools to
    schedule time to work together.

  8. Approve Elementary Handbook
    Mr. Bowman has submitted the updated Elementary Student Handbook for your approval. He will
    be available at the meeting for any question.

  9. Approve YBGR Placement
    I recommend the placement of a seventh grade student at the Yellowstone Academy.

  10. Cancel Trustee Election
    Trustees may cancel the election. None of the seats on our Board will be contested due to a lack
    of registered candidates.

  11. Support MTSBA Resolution and Amendment
    I recommend that our trustees take formal Board action to support the MTSBA resolution Allowing
    Expansion of Elementary Districts and the proposed amendment to said resolution that would limit
    this option to First Class Districts only. This recommendation comes from the discussion at this
    month's Independent Elementary Caucus meeting.

  12. Approve BB Gun Use - BSA
    The Boy Scouts are requesting permission to use a bb gun range as a teaching tool as part of an sign-up event they are hosting on our property.
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
April 8, 2014

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Don Reed, Kat Luhman, Tamara Spillum, Superintendent Tobin Novasio and District Clerk Laurie Noonkester.

Evelyn Pyburn with the Yellowstone County News was in attendance.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Dan Carter from ExxonMobil sent an email thanking the district for allowing both he and Amy Carter from First Interstate Bank the opportunity to read and distribute books to the K-5 students.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the March 11, 2014 regular meeting were approved as presented.

B. Approve Bills and Wages for March

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

The Board of Trustees agreed to hear Agenda Item L to this point of the meeting.

Page 2
Regular Board Meeting
April 8, 2014

L. Approve BB Gun Use – Boy Scouts of America

Superintendent Novasio recommended that the request from the Boy Scouts requesting permission to setup a BB-gun range on school property as part of a sign-up event be approved.

Discussion was held.

Trustee Peter Freivalds made the motion to allow the Boy Scouts to use a BB-gun range during the sign up event on school property. Tamara Spillum seconded the motion.

Trustee Susanne Vinton asked if current liability insurance was in place? Scout Leader Kyle Lantz replied that current insurance is in place.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

C. Request to Hire Substitutes for the 2013-2014 School Year

Superintendent Novasio recommended that the listed persons be hired as substitutes for the 2013-14 school year, pending completion of successful background checks.

Trustee Peter Freivalds made the motion to hire the persons listed as substitutes for the 2013-14 school year as presented pending the return of a successful background check. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Tamara Spillum, Jennifer Wagner, Peter Freivalds, Don Reed, and Kat Luhman, voted yes; the motion passed unanimously.

D. Hiring of Classified Staff

Superintendent Novasio recommends that Alicia Simms be hired as a Paraprofessional for the remainder of the 2013-14 school year.

Trustee Jennifer Wagner made the motion to hire Alicia Simms as recommended. Kat Luhman seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Page 3
Regular Board Meeting
April 8, 2014

Trustee

E. Hiring of Certified Staff

Superintendent Novasio recommends that Tana Tchida be hired as a long-term substitute in the Middle School Spanish position on an as needed basis for the remainder of the staff absence and to hire Melissa Lair as a long term substitute in the Middle School Physical Education position for the remaining school year. Mr. Novasio explained that accreditation law requires a certified teacher be hired as a long term substitute upon the 35th day of absence of a classroom teacher.

Trustee Sue Vinton made the motion to hire Tana Tchida and Melissa Lair as recommended. Kat Luhman seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

F. Policy Updates – Accreditation Changes

  1. Students Accreditation Changes – 2158, 2171

    1. New Policy – Second Reading –

      After discussion, Trustee Don Reed made the motion to approve policy 2158 and
      2171 for the second reading with the added wording "The Board of Trustees
      regards the goals of the Independent Significant Writing Program in the District to
      be important, meaningful and positive, however, the program cannot be
      implemented at this time given the financial status of the district, the number of
      staff employed and the time available within the class schedules." Susanne
      Vinton seconded the motion.

      Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter
      Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed
      unanimously.

  2. 5314 – Personnel- Substitutes

    1. New Policies- Final Reading

      Trustee Jennifer Wagner made the motion to approve policy 5314 for the third and
      final reading. Peter Freivalds seconded the motion.

      Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter
      Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed
      unanimously.
Page 4
Regular Board Meeting
April 8, 2014

G. 2014-2015 School Calendar

Superintendent Novasio explained that the Leadership Team recommends the calendar for the 2014-2015 school year as presented. The finalized calendar denotes early outs for staff development every Wednesday at 2:00 p.m., with only a couple of deviations throughout the year. Mr. Novasio noted that the consistency of early outs will reduce confusion for parents while giving the staff more frequent collaboration opportunities.

Discussion was held.

Trustee Don Reed made the motion to approve the calendar as presented. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

H. Approve Elementary Handbook

K-5 Principal Mike Bowman submitted the updated Elementary Student Handbook for Trustee approval. Mr. Bowman fielded questions and explained the minor changes made to the handbook. Mr. Bowman noted that he will include next year's school calendar as well.

Trustee Kat Luhman pointed out the omission of Trustee Peter Freivalds name on the list of District Trustees.

A page that seems to have duplications was also brought to Mr. Bowman's attention.

Trustee Susanne Vinton asked if the issue regarding parents parking along Highway 87 to pick up students is addressed in the hand book. Mr. Bowman noted it is and to enforce the policy, the District SRO patrols the area as best she can.

Trustee Don Reed made the motion to approve the Elementary Handbook with the noted corrections. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

I. Approve YBGR Placement

Superintendent Novasio noted that due to the lack of space at Yellowstone Academy this placement recommendation has been cancelled.

Page 5
Regular Board Meeting
April 8, 2014

J. Cancel Election

Board Chairman Tim Sather reported that due to there being equal number of candidates for the open seats, the Trustees may cancel the May 6th, 2014 Trustee Election. Candidate Joe Borgstrom was present during the meeting.

Trustee Susanne Vinton made the motion to cancel the Trustee election on May 6, 2014. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

K. Support MTSBA Resolution and Amendment

Superintendent Novasio recommends that the Trustees take formal action to support the MTSBA resolution allowing expansion of elementary districts and the proposed amendment to said resolution that would limit this option to First Class Districts only. This recommendation comes from the discussion at this month's Independent Elementary Caucus meeting. Mr. Novasio explained the reasoning behind the concerns which predicated limiting the size of districts that would be allowed expansion options.

Susanne Vinton gave more background on the caucus meetings and the feelings she comes away with from conversations with representatives from class AA districts. Mrs. Vinton explained that one concern voiced was in regard to out of district enrollment in the expansion districts. Both Mrs. Vinton and Superintendent Novasio noted that allowing out of district enrollment has always been the a part of the conversations in regard to this issue and in turn would like to allow Lockwood students the opportunity to attend School District 2 if that would benefit their educational pursuit.

Peter Freivalds noted that he was adamantly opposed to the original expansion proposal because it did not address district size limits. Mr. Freivalds continued that with the current proposal language, he can now support the measure.

Trustee Peter Freivalds made the motion to support the resolution for the expansion of elementary districts as recommended. Don Reed seconded the motion.

Susanne Vinton thanked Superintendent Novasio for the work he has put into this effort. Trustee Candidate Joe Borgstrom asked for clarification on the word in regard to "democracy" in this resolution. Discussion was held.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Page 6
Regular Board Meeting
April 8, 2014

DISTRICT REPORTS

A. Facilities- Director Rob Guzman noted that the Lions Lair is now completely demolished. Mr. Guzman noted that K-12 Principal Mike Bowman requested that Yellowstone County demolish the structure but that request was denied, but in the meantime a contractor has been found that would completely demolish the structure for approximately $2,500.00.
Mr. Guzman further noted that since finding a contractor with a reasonable price, Mr. Bowman has asked the county commissioners for $2,000.00 for the cost of demolition and it appears the funding request may be granted. The PTA will be funding the remaining $500.00.
Chairman Tim Sather asked if the original donor bricks were saved. Rob noted that they are safely stored.
Mr. Guzman further noted that planning for the rebuilding of Lions Lair 2.0 will be finalized at the PTA meeting on May 5th.
Mr. Novasio clarified for the board that the school will be the liable party of the structure due to the fact that it is on school grounds.

B. Technology- Director Darlene Hess had nothing further to add to her written report but fielded questions from the board. Middle School Principal Gordon Klasna noted that the Smarter Balance testing was going well at first but the last couple of days have proven to be more difficult. Overall the kids themselves are doing well.

C. Elementary School- K-5 Principal Mike Bowman had nothing further to add to his written report but offered to answer any questions the board may have.

D. Middle School- Middle School Principal Gordon Klasna had nothing further to add to his written report. He invited the Trustees to attend Thursday's teepee raising and Native American food and story time that the district is hosting. Mr. Klasna will include a picture of the MS marching band participating in the St. Patrick's Day parade in his report next month. Mr. Klasna reported on the status of the sports league expansion and the hesitancy of some schools to allow our district to be added due to the thought that such a move has the potential for larger schools to dominate the league.

E. Superintendent - Mr. Novasio reviewed his written report for the board. Chairman Tim Sather asked if Saturday School is felt to be a productive program in preventing behavioral issues. Mr. Kinsey reported that students are getting caught up on work and are involved in community service by helping with the bountiful baskets program and yes; Saturday School is a positive and productive program.

Mr. Novasio highlighted the award of the Graduation Matters grant monies and the plans to offer Lockwood high school students Digital Academy classes in an effort to provide required class offerings in the student's own community. Mr. Novasio also mentioned that he is in the investigation stages of implementing a Driver's Ed Program here in the community. He further noted that there are discussions of offering Love and Logic Classes and perhaps a $100.00 gift card to families that

Page 7
Regular Board Meeting
April 8, 2014

suffer from chronic truancy issues.

Mr. Novasio has had discussions with Sheriff Linder in regard to the possibility of having a full time School Resource Officer and what the cost of a pro-rated fee for that service may be.

Mr. Novasio went on to report that three staff resignations have been submitted and those positions have been advertized on the OPI website.

Superintendent Novasio reviewed the nursing contract and the cost increase for next school year noting that he is inquiring hiring our own Registered Nurse. Trustee Don Reed noted that he also serves on the board of Riverstone Health and did inquire about the cost increases. He was told that the school nursing service costs are far less than normal and the increases are to bringing those costs in line with the market.

TRUSTEE REPORTS

Chairman Tim Sather suggested that even though insurance renewal rates have not yet been received the Negotiated Agreement language could be discussed. Thursday, May 8th at 7:00 p.m. was set for a negotiation meeting between the District and the Lockwood Education Association.

Trustee Jennifer Wagner asked about the results from the My Voice Survey that was recently taken. Middle School Principal Gordon Klasna explained that the surveys are school climate reviews and that good ideas come from these discussions thus giving students a voice in their day to day activities.

Trustee Peter Freivalds noted that bullying is suggested quite often in the My Voice Survey comment samples sent out in the electronic board meeting information. Mr. Klasna noted that the word "bullying" is tossed out in a random fashion and is used if someone comments using a very generic statement and feels "bullying" really needs to be more correctly defined.

Trustee Susanne Vinton reminded the Trustees that on June 6th in Helena is the MTSBA delegate assembly will be held.

ADJOURN

The next Regular Meeting will be on Tuesday, May 13, 2014, at 7:00 p.m. in the Lockwood School District Board Room.

Trustee Don Reed moved to adjourn the meeting at 8:38 p.m. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.




___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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