Meeting Agenda

Meeting Date: Tuesday, March 11, 2014
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Correspondence
    1. Letter from County
3. Items for Action
  1. Approve Minutes of February 11th Meeting
  2. Approve Bills and Wages for February 2014
  3. Hire Substitutes
  4. Appoint Activities Fund Custodian
  5. Policy Updates - Final Readings
    3141, 5015, 5121, 5130, 5250, 5254, 5254F, 5255, 5314, 5338, 5430, 5440, 6110P, 6420, 7405,
    8110, 8111, 8123, 8320, 8420
  6. Policy Update - Accreditation Changes - Administrative Rules of Montana Chapter 55
    1. Revisions - 2110, 2120, 4332, 5222, 6110, 6140, 6210 - One Reading
    2. New Policies - 2158, 2171 - First Reading
  7. Discuss Mill Levy
  8. Call for Election
  9. Discuss Athletics Conference
4. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
5. Trustee reports
  1. Salary Matrix Work
  2. Negotiations
6. Adjourn

NEXT REGULAR MEETING IS APRIL 8th, 2014 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve Minutes of February 11th Meeting

  2. Approve Bills and Wages for February 2014

  3. Hire Substitutes

  4. Appoint Activities Fund Custodian

    Due to staffing changes, I recommend that DeeAnn Nielsen be appointed as the Activities Fund
    Custodian for the remainder of this fiscal year.

  5. Policy Updates - Final Readings
    3141, 5015, 5021, 5130, 5250, 5254, 5254F, 5255, 5314, 5338, 5430, 5440, 6110P, 6420, 7405,
    8110, 8111, 8123, 8320, 8420

    These are the third and final readings of the policy changes resulting from our work sessions with
    Joe Brott. Please let me know if you have any questions on any of these policies pleas let me
    know and we can address them at the meeting.

  6. Policy Updates - Accreditation Changes - Administrative Rules of Montana Chapter 55

    This group of policies is the result of legislative changes to the Montana Accreditation rules.

    1. Revisions - 2110, 2120, 4332, 5222, 6110, 6140, 6210 - One Reading

      These are recommended changes from Joe Brott:

      2110 - The Accreditation Standards reference was removed for legal reasons.
      2120 - This policy was revised based on the Board of Public Educations revisions to Chapter
      55.
      4332 - This policy clarifies that e-cigarettes are not allowed on campus.
      5222/6210 - These changes reflect the revised language in Chapter 55 regarding the state’s
      new evaluation program for certified staff.
      6110/6140 - These revisions give the Board more leeway in filling any future Administrative
      openings by allowing potential candidates to be in an approved internship program.

    2. New Policies - 2158, 2171 - First Reading

      2158 - Districts are now required to have a Family Engagement Policy. This is the model
      policy put together by the MTSBA. We need to review this policy and make sure it fits the
      needs of the Lockwood community.
      2171 - According to OPI, districts are not required to have a "Significant Writing Program",
      however they are now required to have a policy regarding such a program. At this time, our
      Middle School staff far exceeds the recommended maximum load size for a SWP. I
      recommend that we adopt option two.

  7. Discuss Mill Levy

    The Board should discuss the possibility of placing a mill levy on the May 6th ballot. Based on the
    preliminary budgets and staffing plan I would recommend that we do not ask the taxpayers for
    additional monies this year.

  8. Call for Election

    The Board needs to pass a resolution calling for the election of two trustees. Both of the open
    seats are for a full three-year term. If the Board decides to ask voters for levy we will also need a
    resolution that reflects the desired amount.

  9. Discuss Athletics Conference

    The Middle School Principals will share with the Board what we have found out about possibly
    changing what schools our athletic teams compete with including cost and other factors. I would
    like some guidance from the Board on how to proceed.
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
March 11, 2014

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Don Reed, Kat Luhman, Tamara Spillum, Superintendent Tobin Novasio and District Clerk Laurie Noonkester.

Evelyn Pyburn with the Yellowstone County News and Dan Carter with ExxonMobil were in attendance.

All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Eileen Johnson Middle School Students, Nina Werhonig, Meghan Steckler and Alyssa West addressed the board in regard to the current dress code policy that prohibits the wearing of bandanas. The students suggested that the board consider repealing the current policy as stated on page 27 of Middle School Student Handbook. In support of their cause, each of the ladies pointed out ways in which the wearing of bandanas are used for proper grooming, to enhance appearance and other factors not associated with gang activity. Trustee Susanne Vinton asked the group how they were chosen to speak for the entire Middle School student body on this matter. The ladies explained that they had mentioned their intentions to speak at the board meeting on the subject and received overwhelming support of the idea.

Chairman Tim Sather explained to the students that although concerns brought up during the public comment period cannot be addressed for action, the board would be happy to discuss the matter were they to return to the meeting in which the student handbook review is conducted. The Trustees thanked the ladies for their input and for coming to the board with their concerns.

Thank you notes and a letter from a staff member inquiring about retirement were distributed for review.

Page 2
Regular Board Meeting
March 11, 2014

A letter from the Yellowstone County Election Administrator requesting to run the May 6, 2014 School Election in the form of a mail ballot as per statute was received. The board noted that the call for the election is on tonight’s agenda and will be discussed at that time.

ITEMS FOR ACTION

A. Approval of Minutes

Chairman Tim Sather and Trustee Susanne Vinton requested that the minutes reflect the majority vote as the reason Trustee Peter Freivalds made the motion for the Option II Calendar choice. Chair Tim Sather asked if there were any objections to the minutes with the changes as noted. Hearing none, the minutes of the February 11, 2014 regular meeting were approved as amended.

B. Approve Bills and Wages for Februay

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Request to Hire Substitutes for the 2013-2014 School Year

Superintendent Novasio reported that no applications were received for this agenda item

D. Appoint Student Activities Fund Custodian

Superintendent Novasio recommends that DeeAnn Nielsen be appointed as the Student Activities Fund Custodian for the remainder of this fiscal year. This change is due to the shifting of staff assignments within the district.

Trustee Don Reed made the motion to appoint DeeAnn Nielsen as the Student Activities Fund Custodian as recommended. Jen Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

E. Policy Updates – Final Readings 3141, 5015, 5021, 5130, 5250, 5254, 5254F, 5255, 5314, 5338, 5430, 5440, 6110P, 6420, 7405, 8110, 8111, 8123, 8320, 8420

Superintendent Novasio noted that due to concerns of both he and Business Manager, Laurie Noonkester in the wording of policy 5314 regarding substitutes, language changes were made to clarify the definition of a permanent and part-time employee. Policy 5314 will have to undergo an additional reading before becoming final.

Page 3
Regular Board Meeting
March 11, 2014

Trustee Kat Luhman made the motion to approve the changes to Policy 5314 as noted for a third reading. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Trustee Susanne Vinton made the amended motion to approve policies 3141, 5015, 5021, 5130,
5250, 5254, 5254F, 5255, 5338, 5430, 5440, 6110P, 6420, 7405, 8110, 8111, 8123, 8320 and
8420 for the third and final reading. Don Reed seconded the amended motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

F. Policy Updates – Accreditation Changes – Administrative Rules of Montana Chapter 55

This group of policies is the result of legislative changes to the Montana Accreditation rules

1. Revisions – 2110, 2120, 4332, 5222, 6110, 6140, 6210 – One Reading

The revisions recommended from MTSBA are as follows:

2110 – The Accreditation Standards reference was removed for legal reasons.
2120 – This policy was revised based on the Board of Public Educations revisions to Chapter 55.
4332 – This policy clarifies that e-cigarettes are not allowed on campus.
5222/6210 – These changes reflect the revised language in Chapter 55 regarding the state’s new evaluation program for certified staff.
6110/6140 – These revisions give the Board more leeway in filling any future Administrative openings by allowing potential candidates to be in an approved internship program.

Discussion was held with concerns being noted regarding the certified employee evaluation process. Questions were fielded by Mr. Novasio.

Trustee Susanne Vinton made the motion to approve the revisions for policies 2110, 2120, 4332, 5222, 6110, 6140, 6210 for the first reading. Kat Luhman seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Page 4
Regular Board Meeting
March 11, 2014

2. New Policies – 2158, 2171 – First Reading

The New Policy Explanations are as follows:

2158 – Districts are now required to have a Family Engagement Policy. Model policy by the MTSBA but the Board to review to make certain the specific needs of the Lockwood community are addressed.
2171 – According to OPI, districts are not required to have a "Significant Writing Program", however they are now required to have a policy regarding such a program. At this time, our Middle School staff far exceeds the recommended maximum load size for a SWP. Option two is recommended.

Discussion was held.

Trustee Susanne Vinton made the motion to approve policies 2158 for the first reading. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Trustee Peter Freivalds made the motion to adopt Option 2 of policy 2171 for the first reading. Jen Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

G. Discuss Mill Levy

The Board discussed the possibility of placing a mill levy on the May 6th ballot with Superintendent Novasio noting that based on the preliminary budgets and staffing plan he would not recommend asking the taxpayers for additional monies this year. The Trustees were in unanimous agreement with the recommendation.

Trustee Susanne Vinton noted that she is committed to targeting specific needs before proposing voters approve additional funds.

Trustee Don Reed asked what the maximum budget could be for the coming fiscal year. Business
Manager, Laurie Noonkester responded that the maximum budget allowed for fiscal year 2014-
15 would be $7,968,840.02 and the highest voted amount would be $282,273.92.

Trustee Susanne Vinton made the motion to not run a mill levy. Jennifer Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Page 5
Regular Board Meeting
March 11, 2014

H. Call for Election

Board Chairman Tim Sather reported that there are two - three year terms for Trustees open for the May 6th, 2014 Election.

Trustee Peter Freivalds made the motion to call for a Trustee election on May 6, 2014. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

I. Discuss Athletics Conference

Superintendent Novasio explained the reasoning behind his suggestion of changing the conference of middle schools our athletic teams compete against. Mr. Novasio also made note of the potential liability faced by the district with the current practice of not providing students with return transportation but requiring them to find their own ride home after sporting events. Mr. Novasio further explained that to defray additional transportation costs associated with the conference change, funds could be raised from gate receipts as well as requiring students receiving activity fee scholarships to volunteer with running the clocks, sweeping floors and
other duties that is currently a district payroll expense. Superintendent Novasio is seeking guidance from the Board whether he should continue investigating the matter or not.

Discussion was held.

Trustee Don Reed asked one student athlete in the audience what her thoughts were on the subject and her response was a favorable one.

Further discussion was held with alternative funding ideas being exchanged.

Trustee Peter Freivalds made the motion to continue the investigation into joining the different conference for Lockwood Students Athletics. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

DISTRICT REPORTS

A. Facilities- Director Rob Guzman added to his report that he recently attended a conference regarding the Quality Schools Grant process and he intends to apply for the grant again using some tips and strategies he learned at the conference. Superintendent Novasio noted that what appeared at first to be a major roofing failure during the latest snowfall and subsequent thaw, turned out to be a minor frozen pipe issue.

Page 6
Regular Board Meeting
March 11, 2014

B. Technology - Director Darlene Hess had nothing further to add but fielded questions from the board.

C. Elementary School- K-5 Principal Mike Bowman had nothing further to add to his written report. Mr. Bowman did note that he is a member of the ExxonMobil Community Advisory Panel and provided updates on some of the Board activities. He further mentioned that he will be emailing a draft copy of the K-5 student handbook for Board review.

D. Middle School- Middle School Principal Gordon had nothing further to add to his written report but did note that the feedback from YMCA Active Kids program is that the kids "love it!"

E. Superintendent - Mr. Novasio reviewed his written report for the board.

Mr. Novasio highlighted that six executive office chairs were recently donated from Peterson Quality Office and 1st Interstate bank.

He further explained the reasoning behind the staff reassignments that places DeeAnn Nielsen as the District Registrar/Administrative Assistant and moving Susan Hankel to the Intermediate Secretarial Office position. Superintendent Novasio noted that foremost the turnover in the Intermediate Secretarial Office over the last few years has caused great deal of turmoil and by placing a veteran employee like Susan will restore the vital parent relationships and build confidence in that office that is lacking. Secondly, a central Registrar will greatly improve the consistency in the entire enrollment process; from ANB calculations, state data collections, free and reduced lunch applications to busing assignments.

Further ideas for substitute recruitment were discussed by Superintendent Novasio.

Mr. Novasio reported that he intends to provide Assistant Principal Don Christman a summer stipend for the purpose of writing grants this summer.

Mr. Novasio continued with his report and fielded questions.

Curriculum Director Cindy Gopp reported on the recent core team curriculum work and activity. She noted that the groups are upbeat and excited about their work.

Page 6
Regular Board Meeting
March 11, 2014

TRUSTEE REPORTS

Chairman Tim Sather remarked that the celebrity basketball game was fun and very enjoyable.

Evelyn Pyburn, with the Yellowstone County News, asked that happenings, pictures and notable events be forwarded to her for publishing in the Lockwood Leader.

Members of the matrix committee noted that even though no one other than Trustees attended the
Matrix Work Session on February 26 the meeting was thought to be productive and informative.



Page 7
Regular Board Meeting
March 11, 2014

ADJOURN

The next Regular Meeting will be on Tuesday, April 8, 2014, at 7:00 p.m. in the Lockwood School District Board Room.

Trustee Peter Freivalds moved to adjourn the meeting at 8:48 p.m. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.






___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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