Meeting Agenda

Meeting Date: Tuesday, February 11, 2014
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Correspondence
3. Items for Action
  1. Approve Minutes of January 14th Meeting
  2. Approve Bills and Wages for January 2014
  3. Review and Approve 2013 Audit
  4. Hire Substitutes
  5. Hire Classified Staff
  6. Hire Coaches/Sponsor
  7. Approve Request for Weapons on Campus
  8. Approve 2014-15 District Calendar
  9. Approve Specific, Methodical, and Consistent Recipe for Success
  10. Policy Update - * Policies - One Reading
    1. 3000 Series - Students - New Policy - Second Reading - 3141
    2. 5000 Series - Personnel - New Policies - Second Reading - 5015, 5021, 5130, 5250,
      5254, 5254F, 5255, 5314, 5338, 5430, 5440
    3. 6000 Series - Administration - New Policies - Second Reading - 6110P, 6420
    4. 7000 Series - Financial Management - New Policy - Second Reading - 7405
    5. 8000 Series - Non-Instructional Operations - New Policies - Second Reading - 8110,
      8111, 8123, 8320, 8420
  11. Hire Certified Teacher
4. District reports
  1. Facilities Report
  2. Technology Report
  3. Elementary Principal's Report
  4. Middle School Principal's Report
  5. Superintendent's Report
5. Trustee reports
  1. Salary Matrix Work
  2. Negotiations
6. Adjourn

NEXT REGULAR MEETING IS MARCH 11th, 2014 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve Minutes of January 14th Meeting

  2. Approve Bills and Wages for January 2014

  3. Review and Approve 2013 Audit
    Matt Hjelm from Galusha, Higgins, Galusha will present a review of our 2013 audit. Hard copies of
    the audit will be presented at the meeting; if you would like to review this prior to the meeting they
    are available in Laurie's office. Trustees will be able to ask questions at the meeting.

  4. Hire Substitutes

  5. Hire Classified Staff
    I recommend the hiring of Kristen Hering and Jennifer Sannon as Para-professionals in the Middle
    School at the appropriate salary according to our schedule. Kristen is replacing Cole Cavin who
    has resigned. Jennifer will be taking a position helping with Interventions. This position was hired
    for in December but the person we offered it to took a position elsewhere.

  6. Hire Coaches/Sponsor
    I recommend that Nancy Strand be hired to finish out the school year as the Student Council
    Advisor. Her stipend will be prorated based on the number of days left in the year.

    I made a mistake in my report last month; Jesse Swanke should have been hired to an 8th Grade
    Volleyball Coaching position not an "Assistant" position.

    I recommend that Alyssa Christensen be hired to replace Cole Cavan as a 6th Grade Volleyball
    Coach. We have 32 8th grade girls out for volleyball so we recommend hiring Kristen Hering as an
    Instructional Coach for 8th Grade Volleyball.

  7. Approve Request for Weapons on Campus
    I recommend that the Board approve this request from the Society for Creative Anachronism. This
    is a program that they have done for several years and it is very educational. In accordance with
    Policy 3311 the Board can approve this type of activity on a case-by-case basis.

  8. Approve 2014-15 District Calendar
    Included are two calendar options. We put these out to the staff as a survey and the results are
    included. The staff was split almost 50/50. My recommendation is Option A due to academic
    reasons; this gives us an additional week of learning prior to the testing window. This calendar
    roughly matches this year's; again we would start and finish a week before SD#2. We will finalize
    Early Outs and other details through the Leadership Teams once the Board approves one of these
    basic structures.

  9. Approve Specific, Methodical, and Consistent Recipe for Success
    This document has its roots in Jim Collins book Great by Choice. He profiles this type of replicable
    and consistent success formula in organizations that have shown consistent success over
    extended periods of time. This also fits with the idea of using "skinny plans" that Michael Fullan
    advocates. This "recipe" has been developed by the administration following a work session this
    summer. We then reviewed and revised it in the Leadership Team meetings. This document will
    apply to all staff, it will go into our handbooks, and it will be given to potential employees in order
    to communicate our priorities during the hiring process. I am asking the Board to approve this
    document in order to give it more weight.

  10. Policy Update - * Policies - One Reading

    1. 3000 Series - Students - New Policy - Second Reading - 3141
    2. 5000 Series - Personnel - New Policies - Second Reading - 5015, 5021, 5130, 5250,
      5254, 5254F, 5255, 5314, 5338, 5430, 5440
    3. 6000 Series - Administration - New Policies - Second Reading - 6110P, 6420
    4. 7000 Series - Financial Management - New Policy - Second Reading - 7405
    5. 8000 Series - Non-Instructional Operations - New Policies - Second Reading - 8110,
      8111, 8123, 8320, 8420

  11. Hire Certified Teacher
    I recommend that the District hire Eric Karls as a certified teacher for the remainder of the school
    year. This recommendation is pending acceptable background check results. His first day will be
    as soon as this background check information is available. He will be placed on the salary scale at
    the appropriate step and lane on a prorated basis for the remainder of the year based on days
    worked.
Star Line

Meeting Minutes

Page 1
Regular Board Meeting
February 11, 2014

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Don Reed, Kat Luhman, Tamara Spillum, Superintendent Tobin Novasio and District Clerk Laurie Noonkester.

Evelyn Pyburn with the Yellowstone County News was in attendance. All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Correspondence was passed around for review.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the January 14, 2014 regular meeting were approved as presented.

B. Approve Bills and Wages for July

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

Page 2
Regular Board Meeting
February 11, 2014

C. Approve 2012 Audit

Auditor Matt Hjelm with the accounting firm of Galusha, Higgins and Galusha presented the Independent Auditors’ Report and Financial Statements for the fiscal year ended June 30, 2013. Mr. Hjelm reviewed the audit document in detail, highlighting any significant changes, new reporting requirements and noted additional reporting practices for next year’s audit. Mr. Hjelm reported to the board that this year’s audit contains two minor findings in which controls were found to need improvement. One finding was that a food service employment contract was issued with a lesser pay rate than was actually paid out and the second finding was again in the food service department where employee timesheets were not signed by the supervisor. District Clerk Laurie Noonkester has provided corrective actions to resolve the findings which were included in the audit document. Mr. Hjelm further noted that all internal controls were tested and found to be in good shape.

Business Manager Laurie Noonkester stated that the success of the audit is once again due to a team effort within the business office as well as continued diligence on the part of the Superintendent, Principals, Teachers and Facility Director to help track expenditures.

Trustee Susanne Vinton asked if the taxable value on page 8 reflected the large reduction the district had due to the Department of Revenue reclassifications. Mr. Hjelm explained that the taxable valuations shown are from 2012-13 as it is those valuations that funded the budget year audited.

Trustee Peter Freivalds moved to accept the June 30, 2013 audit as presented. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Tamara Spillum, Jennifer Wagner, Peter Freivalds, Don
Reed, and Kat Luhman, voted yes; the motion passed unanimously.

D. Request to Hire Substitutes for the 2013-2014 School Year

Superintendent Novasio recommended that the listed persons be hired as substitutes for the 2013-14 school year, pending completion of successful background checks. Superintendent Novasio noted that Kaitlyn Karls was added as a late addition.

Trustee Susanne Vinton made the motion to hire those listed as substitutes for the 2013-14 school year as presented pending the return of a successful background check. Jennifer Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Tamara Spillum, Jennifer Wagner, Peter Freivalds, Don Reed, and Kat Luhman, voted yes; the motion passed unanimously.

E. Hiring of Classified Staff

Superintendent Novasio recommends that Kristen Hering and Jennifer Sannon be hired as a Paraprofessional for the remainder of the 2013-14 school year. Mr. Novasio noted that Kristen

Page 3
Regular Board Meeting
February 11, 2014

will be replacing Cole Cavan, who resigned and Jennifer will replace the Middle SchoolIntervention Paraprofessional who took a position elsewhere.

Discussion was held.

Trustee Peter Freivalds made the motion to hire Kristen Hering and Jennifer Sannon asrecommended. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman,and Tamara Spillum voted yes; the motion passed unanimously.

F. Hire Coaches/Sponsors

Superintendent Novasio recommends that Nancy Strand be hired to fulfill the duties of Student
Council Advisor for the remaining school year with a prorated contract.

Mr. Novasio also noted that during the January meeting he mistakenly recommended that Jesse Swanke be hired as an Assistant Coach rather than a Head Coach for 8th grade volleyball. Superintendent Novasio further recommends that Alyssa Christensen be hired to replace Cole Cavan as the 6th Grade Volleyball Coach and Kristen Hering as the Instructional Coach for 8th Volleyball as there are currently 32 students participating in the program.

Trustee Don Reed made the motion to hire those listed as presented. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

G. Approve Request for Weapons on Campus

Mr. Novasio recommends that the Board approve this request from the Society for Creative Anachronism. This is a program has been allowed on campus for several years and it is very educational. Mr. Novasio noted that in accordance with Policy 3311, the Board can approve this type of activity on a case-by-case basis. Trustee Peter Freivalds explained that the group performs medieval fighting techniques that include use of medieval weaponry.

Trustee Jen Wagner made the motion to approve the request as presented. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously. Trustee Peter Freivalds abstained from the vote as he is a member of Society for Creative Anachronism.

H. Approve 2014-15 District Calendar

Superintendent Novasio included two calendar options that were put out to the staff as a survey with return results showing as an almost 50/50 split. Mr. Novasio recommended Option A due to

Page 4
Regular Board Meeting
February 11, 2014

academic reasons; giving an additional week of learning prior to the testing window and that it roughly matches this year’s calendar. The Leadership Teams will finalize Early Outs and other details once the Board approves one of these basic structures.

Discussion was held.

Trustee Peter Freivalds explained his reasoning for choosing the Option B calendar is that the majority of staff voted for it; even with a three vote difference the Option B calendar was the majority choice.

Trustee Peter Freivalds made the motion to approve Option B as the calendar for School Year
2014-2015 as presented. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds,
Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

I. Approve Specific, Methodical, and Consistent Recipe for Success Mr. Novasio

Superintendent Novasio explained that the document presented has its roots in Jim Collins book Great by Choice. He profiles this type of replicable and consistent success formula in organizations that have shown consistent success over extended periods of time. This also fits with the idea of using "skinny plans" that Michael Fullan advocates. This "recipe" has been developed by the administration following a work session this summer. We then reviewed and revised it in the Leadership Team meetings. This document will apply to all staff, it will go into our handbooks, and it will be given to potential employees in order to communicate our priorities during the hiring process. Mr. Novasio is asking the Board to approve this document in order to give it more weight. Mr. Novasio explained that this statement is really what is already done here at Lockwood but it just puts it in a statement and clarifies to new staff what is expected from them. Bus Drivers too

Discussion was held.

Trustee Don Reed made the motion to approve the "Recipe for Success" as an addition to the employee handbook as presented. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Page 5
Regular Board Meeting
February 11, 201

J. Policy Updates - * Policies – One Reading Mr. Novasio

  1. 3000 Series - Students -

    A. New Policy – Second Reading –3141

    Trustee Kat Luhman made the motion to approve policy 3141 as the second reading. Don Reed seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  2. 5000 Series - Personnel

    A. New Policies- Second Reading- 5015, 5021, 5130, 5250, 5254, 5254F, 5255, 5314, 5338, 5430, 5440.

    Trustee Peter Freivalds made the motion to approve policies 5015, 5021, 5130, 5250, 5254, 5254F, 5255, 5314, 5338, 5430 and 5440 for the second reading. Susanne Vinton seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  3. 6000 Series - Administration

    A. New Policies- Second Reading- 6110P, 6420

    Trustee Jen Wagner made the motion to approve policies 6110P and 6420 for the second reading. Kat Luhman seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  4. 7000 Series - Financial Management

    A. New Policies- Second Reading- 7405.

    Trustee Susanne Vinton made the motion to approve policy 7405 for the second reading. Tamara Spillum seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  5. 8000 Series – Non- Instructional Operations

    A. New Policies- Second Reading- 8110, 8111, 8213, 8320, 8420.

    Trustee Susanne Vinton made the motion to approve all 8000 series. Jen Wagner seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Page 6
Regular Board Meeting
February 11, 2014

K. Hire Certified Teacher

Superintendent Novasio recommends that Eric Karls be hired as a certified teacher for the remainder of the school year. This recommendation is pending acceptable background check results. His first day will be tomorrow working alongside Mr. Harvey for the next two days. Mr. Karls background check information is expected to arrive by this Friday. He will be placed on the salary scale at the appropriate step and lane on a prorated basis for the remainder of the year based on days worked. Mr. Karls will be replacing Charles Harvey as the 8th Grade Science teacher.

Trustee Kat Luhman made the motion to hire Eric Karls for the remainder of the school year as recommended pending a successful background check. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

DISTRICT REPORTS
  1. Facilities- Director Rob Guzman noted that he and his staff have been extremely busy moving snow. Mr. Guzman also reported that they are working on putting in more road signage with speed displays. Rekeying classroom doors will happen during the no school day on Friday. He laid out the plan for rekeying the district exterior doors and remaining classroom doors.

    Rob further noted that he and Mr. Novasio met with the Fire Dept regarding the false alarms and how to handle situation during dangerous weather. They will be in discussions with the fire chief this week to work through an evacuation plan that will make better sense for children.

  2. Technology- Director Darlene Hess gave a demonstration via webmap of the airports showing the configuration of the new wireless system that was recently installed. She explained the software program that tracks usage, strength and user volume on the airports at any given time. She also has real time capabilities to block unauthorized users with this program. Mrs. Hess had nothing further to add to her written report.

  3. Elementary School- K-5 Principal Mike Bowman had nothing further to add to his written report. He did thank Mr. Kinsey and Mr. Klasna for their assistance during the cold weather evacuation.

  4. Middle School- Middle School Principal Gordon had nothing further to add to his written report.

  5. Superintendent - Mr. Novasio reviewed his written report for the board.
Page 7
Regular Board Meeting
February 11, 2014

Mr. Novasio highlighted the recent staff resignations and the plan for professional development that comes from the recent announcement that ACE Director Andrea Fisher will be leaving the Alliance. Mr. Novasio noted that Teacher Kim Shanks and Paraprofessional Michelle Prange have been awarded the Region III team of the year. Mr. Novasio further explained the grades 3-5 basketball program and that this year they will be using high school students (with adult supervision) assisting with the coaching. The board thought this was a great idea since it would give former students the opportunity to mentor the younger current Lockwood students.

Superintendent Novasio explained his hesitancy in cancelling school on inclement days and asked if the board had differing opinions on the matter. The board agreed with his handling of the situation.

Mr. Novasio continued with his report and fielded questions.

TRUSTEE REPORTS

Tim thanked Mr. Harvey for his service to the students of Lockwood and wished him well. A work session for matrix committee was set for February 25th at 6:00 p.m

ADJOURN

The next Regular Meeting will be on Tuesday, March 11, 2014, at 7:00 p.m. in the Lockwood School District Board Room.

Trustee Susanne Vinton moved to adjourn the meeting at 9:02 p.m. Peter seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.



___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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