Meeting Date: Tuesday, January 14, 2014
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

NOTE TO OUR GUESTS: VISITORS WISHING TO RECORD THIS MEETING ELECTRONICALLY MAY DO SO
PROVIDING THE RECORDING DOES NOT DISRUPT THE ORDERLY CONDUCT OF THIS MEETING.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Correspondence
  3. Andrea Fischer - ACE Director
3. Items for Action
  1. Approve Minutes of December 10th Meeting
  2. Approve Bills and Wages for December 2013
  3. Hire Substitutes
  4. Approve Eagle Scout Project
  5. Hire Classified Staff
  6. Hire Coaches
  7. Approve Staff Travel
  8. Superintendent's Contract
  9. Policy Update - * Policies - One Reading
    1. 3000 Series - Students
      A. New Policy - First Reading - 3141
      B. Deleted Policy - 3123
    2. 5000 Series - Personnel
      A. New Policies - First Reading - 5015, 5021, 5130, 5228*, 5228P*, 5232F*, 5250,
      5254, 5254F, 5255, 5314, 5322*, 5338, 5430, 5440, 5510*
      B. Deleted Policies - 5321, 5321P, 5230, 5253, 5256, 5329, 5329P, 5331, 5334P,
      5510F, 5630
    3. 6000 Series - Administration
      A. New Policies - First Reading - 6110P, 6420
      B. Deleted Policies - 6121, 6122, 6141, 6310
    4. 7000 Series - Financial Management
      A. New Policy - First Reading - 7405
      B. Deleted Policies - 7000, 7110, 7121, 7210, 7231, 7231P, 7325, 7326, 7329, 7410,
      7520, 7530
    5. 8000 Series - Non-Instructional Operations
      A. New Policies - First Reading - 8110, 8111, 8123, 8225*, 8320, 8420
      B. Deleted Policies - 8000, 8125, 8132, 8400
    6. 9000 Series - School Facilities - Deleted Policies - 9232, 9242, 9300, 9320
4. District reports
  1. Superintendent's Report
5. Trustee reports
  1. Salary Matrix Work
  2. Negotiations
6. Adjourn

NEXT REGULAR MEETING IS FEBRUARY 11th, 2014 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve Minutes of December 10th Meeting

  2. Approve Bills and Wages for December 2013

  3. Hire Substitutes
    I recommend that the attached list of substitutes be approved. Some of them may be conditionally
    until we get TB tests and background checks on file.

  4. Approve Eagle Scout Project
    Former student Jacob Bone is requesting permission to build a shelter for the crossing guard near
    the Administration Offices as his Eagle Scout project. He will have a project proposal for the
    Board to approve.

  5. Hire Classified Staff
    A Para-professional that was approved in December declined the position. I recommend that we
    hire Lauren Riehl for this position.

  6. Hire Coaches
    My recommendation for volleyball coaches are: Jesse Swanke for Assistant 8th Grade Coach; Jen
    DuVal and Cinda Paynter for the 7th Grade positions; Kim Brown and Cole Cavan for the 6th Grade
    positions. Mrs. Brown's recommendation is pending a successful background check.
    I would also like to discuss the future of our 3rd through 5th grade basketball program. Randy
    Zacher is no longer able to continue to run this program and I would like to explore the possibility
    of going back to having the YMCA run this program. As you know, I have concerns about having
    the District continuing to sponsor this program with the new concussion laws. However, the YMCA
    will not be able to establish a Lockwood program on this short of notice so we may need to find
    someone that would be willing to run the program for this one final year. We have discussed
    putting a request out to interested parents that would share the coaching. Mr. Swanke and I could
    schedule the games and practices.

  7. Approve Staff Travel

    Ten of our staff members have been taking part in the ACE Leadership Team meetings based on
    a book study of Every School, Every Team, Every Classroom by Robert Eaker and Janel Keating.
    The Administrative team also attended a two-day workshop with the two authors this past summer.
    During the fall ACE PIR we connected with Mike Hagadone, the Director of Secondary Education,
    at White River School District in Buckley, Washington. Co-author Janel Keating is the
    Superintendent of White River Schools and they have numerous requests from other districts to
    visit. They have set dates for these visits including April 14th this spring. I'm requesting that the
    trustees approve a visit to White River School District for the ten staff members that have taken
    part in the groundwork of studying the book co-authored by Janel Keating. In my conversations
    with Mike, we discussed taking part in the formal visit process they offer to all districts on Monday
    and they would then set us up to have our staff work with our role-alike counterparts from White
    River on Tuesday. This schedule will depend somewhat on the flight times. The cost will be about
    $350 per person for flights, including baggage. We will need to rent either a large van or two
    SUVs for two days. We will also need seven rooms for two nights and the cost of meals. I'm
    estimating the total cost of this trip to be around $10,000. If given the go ahead by the Board I will
    contact a travel agent to work out the best prices. I would like to use some of the funding that we
    received last year for the Interlocal Agreement and will bring a fully developed budget to the Board
    prior to the trip. If approved, we will invite the other districts that have participated with the ACE
    program to join us at their own cost. I think that this is a great opportunity for our staff to visit a
    district that is further down the Professional Learning Community journey than we currently are;
    allowing us to actually see where we are going and learn from their successes and challenges

  8. Superintendent's Contract
    This is placed on the agenda as a follow up to the evaluation. Traditionally the Board will roll an
    additional year into the Superintendent contract each year. My contract currently runs until June of
    2016. This stability is important to me and I believe it is valuable to the District as well.

  9. Policy Update - * Policies - One Reading
    All of these changes are the result of our December work session with Joe Brott from MTSBA. All
    of these policies are first reading. The ones marked with an asterisk are required legal changes
    and only need one reading. Deleting policies also only takes one reading.

    1. 3000 Series - Students
      A. New Policy - First Reading - 3141
      B. Deleted Policy - 3123
    2. 5000 Series - Personnel
      A. New Policies - First Reading - 5015, 5021, 5130, 5228*, 5228P*, 5232F*, 5250,
      5254, 5254F, 5255, 5314, 5322*, 5338, 5430, 5440, 5510*
      B. Deleted Policies - 5321, 5321P, 5230, 5253, 5256, 5329, 5329P, 5331, 5334P,
      5510F, 5630
    3. 6000 Series - Administration
      A. New Policies - First Reading - 6110P, 6420
      B. Deleted Policies - 6121, 6122, 6141, 6310
    4. 7000 Series - Financial Management
      A. New Policy - First Reading - 7405
      B. Deleted Policies - 7000, 7110, 7121, 7210, 7231, 7231P, 7325, 7326, 7329, 7410,
      7520, 7530
    5. 8000 Series - Non-Instructional Operations
      A. New Policies - First Reading - 8110, 8111, 8123, 8225*, 8320, 8420
      B. Deleted Policies - 8000, 8125, 8132, 8400
    6. 9000 Series - School Facilities - Deleted Policies - 9232, 9242, 9300, 9320
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
January 14, 2014

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Don Reed, Kat Luhman, Tamara Spillum and Superintendent Tobin Novasio. District Clerk Laurie Noonkester was absent with Technology Director Darlene Hess taking minutes of the proceedings.

Evelyn Pyburn with the Yellowstone County News was in attendance. Dan Carter from Exxon was in attendance.
All guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE


Correspondence was passed around for review.
Susan Hankel - thank you
Becky Conner - thank you

ACE Director Andrea Fischer spoke......
Went through slide show
Demonstrated Rubicon Atlas
Peter Freivalds asked who stored the info Andrea answered Rubicon
Don asked 3 questions:

  1. What are the greatest challenges in these processes?
    Andrea answered using bits and pieces, things moving slowly, bringing staff together
  2. Since kids are so different, is this adaptable for all?
    Andrea said it is built into the program and can use many different terms
  3. Prep for new teachers - will they have a background in this information? Andrea says it depends on the school they came from
Tamara Spillum (looking at the example): Are these our state standards? Andrea, no this is California.

Is there a place for more than 1 assessment? Andrea, yes, there will be links to other assessments.

Page 2
Regular Board Meeting
January 14, 2014

Is it assessment to parents and to other board members. Andrea said it is up to the school how much they choose to share.

Sue Vinton - what does the staff think. Andrea says that they need more time to work

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Trustee Susanne Vinton requested that the title "Community Member" in the first sentence of the Public Comment section be removed from the minutes. Changes were made to the minutes as directed. Chair Sather called for any additional objections. Hearing none, the minutes of the December 10, 2013 regular meeting were approved as corrected.

B. Approve Bills and Wages for December

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Request to Hire Substitutes for the 2013-2014 School Year

Superintendent Novasio recommended that the listed persons be hired as substitutes for the 2013-14 school year, pending completion of successful background checks. Mr. Novasio requested that Monica Sayler and Stephanie White be added to the list for hire as late additions.

Sue Vinton made the motion to hire those listed as substitutes for the 2013-14 school year as presented pending the return of a successful background check. Jen Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Tamara Spillum, Jennifer Wagner, Peter Freivalds, Don Reed, and Kat Luhman, voted yes; the motion passed unanimously.

D. Approve Eagle Scout Project

Superintendent Novasio noted that former student Jacob Bone is requesting permission to build a shelter for the crossing guard near the Administration Offices as his Eagle Scout project. Jacob presented his project proposal to the Trustees.

Discussion was held.

Kat Luhman made the motion to grant Jacob Bone permission to build the crossing guard structure as proposed. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Tamara Spillum, Jennifer Wagner, Peter Freivalds, Don Reed, and Kat Luhman, voted yes; the motion passed unanimously. Gave a round of applause.


Page 3
Regular Board Meeting
January 14, 2014

E. Hiring of Classified Staff

Superintendent Novasio reported that the Para-professional approved for hire during the December meeting declined the position. Mr. Novasio recommends that Lauren Riehl be hired as a Paraprofessional for the remainder of the 2013-14 school year.

Discussion was held.

Trustee Jennifer Wagner made the motion to hire Lauren Riehl as recommended. Sue Vinton seconded the motion. Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

F.  Hire Coaches

Superintendent Novasio recommends that the following persons be hired as volleyball coaches: Jesse Swanke as Assistant 8th Grade coach; Jen DuVal and Cinda Paynter as 7th Grade coaches; a Kim Brown and Cole Cavan as 6th Grade coaches.

Mrs. Brown’s hiring is pending a successful background check. Trustee Don Reed made the motion to hire those listed as presented pending the completion of a successful background check. Kat Luhman seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Mr. Novasio reported on the future of the 3rd through 5th grade basketball programs, noting that Randy Zacher is no longer able to continue to run this program and he would like to explore the possibility of allowing the YMCA run this program. He continued that he has reservations about having the District continuing to sponsor this program with the new concussion laws. However, the YMCA will not be able to establish a Lockwood program on this short of notice so the district may need to find someone that would be willing to run the program for this one final year. He will be sending a request out to interested parents that would share the coaching. Mr. Swanke and Mr. Novasio can schedule the games and practices.

Kat Luhman suggested calling Rocky and MSU-B to see if there are students there that would be able to run the program. Tobin said he would contact them.

Sue Vinton asked since this is such short notice, should we cancel this year. Tobin said he would hate to disappoint all the kids.

G.  Approve Staff Travel

Mr. Novasio explained that ten staff members have been taking part in the ACE Leadership Team meetings based on a book study of Every School, Every Team, Every Classroom by Robert Eaker and Janel Keating.

Page 4
Regular Board Meeting
January 14, 2014

The Administrative team also attended a two-day workshop with the two authors this past summer.

During the fall ACE PIR they connected with Mike Hagadone, the Director of Secondary Education, at White River School District in Buckley, Washington. Co-author Janel Keating is the Superintendent of White River Schools and they have numerous requests from other districts to visit. They have set dates for these visits including April 14ththis spring. Superintendent Novasio is requesting that the trustees approve a visit to White River School District for the ten staff members that have taken part in the groundwork of studying the book co-authored by Janel Keating. In conversations with Mr. Hagadone, we discussed taking part in the formal visit process they offer to all districts on Monday and then would set us up to have our staff work with our role-alike counterparts from White River on Tuesday. This schedule will depend somewhat on the flight times. The cost will be about $350 per person for flights, including baggage and will require the rental either a large van or two SUVs for two days. The group will also need seven rooms for two nights and the cost of meals. Mr. Novasio is estimating the total cost of this trip to be around $10,000. If the board approves of this trip a travel agent will be contacted to work out the best prices. Funding would come from the monies received last year for the Interlocal Agreement. Mr. Novasio will bring a fully developed budget to the Board prior to the trip. If approved, he will invite the other districts that have participated with the ACE program to join the group at their own cost. Superintendent Novasio concluded that he feels this is a great opportunity for our staff to visit a district that is further down the Professional Learning Community journey than we currently are; allowing us to actually see where we are going and learn from their successes and challenges.

Discussion was held.

Peter questioned asked if all the money was coming from the inter-local agreement. Tobin said yes, it would all come from that fund.

Kat asked if any other requests for the money in the inter-local agreement. Tobin said no.

Trustee Peter Freivalds made the motion to hire those approve the expenditure of the trip as requested. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jennifer Wagner, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

Superintendent's contract, adding an additional year.

Trustee Peter Freivalds made the motion to add an addition year to the current contract. Don Reed seconded the motion.

Jennifer Wagner wanted to make it understood that her vote is not against Mr. Novasio, but instead because of the way the board does the evaluation.

Trustees Susanne Vinton, Tim Sather, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; Jennifer Wagner voted nay. The motion passed with a six to one vote.

Page 5
Regular Board Meeting
January 14, 2014

I. Policy Updates - * Policies – One Reading

  1. 3000 Series - Students

    A. New Policy - First Reading - 3141

    After discussion, Trustee Peter Freivalds made the motion to approve policy 3141 as the first reading. Sue Vinton seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

    B. Deleted Policy - 3123

    Trustee Peter Freivalds made the motion to delete policy 3123. Jennifer Wagner seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  2. 5000 Series - Personnel
    A. New Policies - First Reading - 5015, 5021, 5130, 5228*, 5228P*, 5232F*, 5250,
    5254, 5254F, 5255, 5314, 5322*, 5338, 5430, 5440, 5510*


    After discussion, Trustee Sue Vinton made the motion to approve the 5288, 5288P, 5232F, 5322 and 5510 for the first and final reading. Peter Freivalds seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

    After discussion, Trustee Sue Vinton made the motion to approve policies 5015, 5021, 5130, 5250, 5254, 5255, 5314, 5338, 5430 and 5440 for the first reading. Peter Freivalds seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

    Page 6
    Regular Board Meeting
    January 14, 2014

    B. Deleted Policies - 5321, 5321P, 5230, 5253, 5256, 5329, 5329P, 5331, 5334P, 5510F, 5630

    Trustee Peter Frevialds made the motion to delete policies 5321, 5321P, 5230, 5253, 5256, 5329, 5329P, 5331, 5334P, 5510F and 5630. Don Reed seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  3. 6000 Series - Administration

    A. New Policies - First Reading - 6110P, 6420

    After discussion, Trustee Kat Luhman made the motion to approve policies 6110P and 6420 for the first reading. Jennifer Wagner seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

    B. Deleted Policies - 6121, 6122, 6141, 6310


    Trustee Peter Freivalds made the motion to delete policies 6121, 6122, 6141 and 6310. Don Reed seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  4. 7000 Series - Financial Management

    A. New Policy - First Reading - 7405

    After discussion, Trustee Peter Freivalds made the motion to approve policy 7405 for the first reading. Sue Vinton seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

    Page 7
    Regular Board Meeting
    January 14, 2014

    B. Deleted Policies - 7000, 7110, 7121, 7210, 7231, 7231P, 7325, 7326, 7329, 7410,
    7520, 7530


    Trustee Peter Freivalds made the motion to delete policies 7000, 7110, 7121, 7210, 7231, 723 IP, 7325 7326, 7329, 7410, 7520, 7530. Don Reed seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  5. 8000 Series - Non-Instructional Operations

    A. New Policies - First Reading - 8110, 8111, 8123, 8225*, 8320, 8420

    After discussion, Trustee Sue Vinton made the motion to approve all 8000 series. Kat Luhman seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

    B. Deleted Policies - 8000, 8125, 8132, 8400


    Trustee Don Reed made the motion to delete policies 8000, 8125, 8132 and 8400. Peter Freivalds seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.

  6. 9000 Series - School Facilities - Deleted Policies - 9232, 9242, 9300, 9320

    Trustee Kat Luhman made the motion to delete policies 9232, 9242, 9300 and 9320. Jen Wagner seconded the motion.

    Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Don Reed, Peter Freivalds, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.
Page 8
Regular Board Meeting
January 14, 2014

DISTRICT REPORTS

Only report given was the Superintendent report.

E. Superintendent - Mr. Novasio reviewed his written report for the board.
Mr. Novasio highlighted.....


Enrollment Pre-K
Preliminary calendar
Wireless system in Intermediate
NWEA-Map training
Rubicon Atlas- Tobin will meet with Instruction Team and principals to see how we
could possibly use this system.
Asked for a trustee to come to Helena on February 3 with him for the Elementary Caucus
Drivers' training session at Lockwood School
Thank you Exxon for your donation
Thank you Dan Carter for donating clothing and other items he has donated to school.
Mr. Novasio continued with his report and fielded questions.

TRUSTEE REPORTS

Salary Matrix Committee: Trustee Jennifer Wagner reported "ball is in trustees' court", need some samples, work session may be needed, union should be represented as well. Date for a Work Session was set for Tuesday, January 14, 2014 at 6 pm. Negotiations Committee: nothing

ADJOURN

The next Regular Meeting will be on Tuesday, February 11, 2014, at 7:00 p.m. in the Lockwood School District Board Room.

Trustee Peter Freivalds moved to adjourn the meeting at 9:06 p.m. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, Kat Luhman, and Tamara Spillum voted yes; the motion passed unanimously.




___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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