Meeting Agenda

Meeting Date: Tuesday, December 11, 2012
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Gift from ExxonMobil
3. Items for Action
  1. Approve minutes of November 13th meetings
  2. Approve bills and wages for November 2012
  3. Approve Out of District Student
  4. Hire Substitutes
  5. Successful Practices Network
  6. Approve Pre-School Program
  7. Approve Mission Statement
  8. Policy Updates (All 2nd Readings) – 2312, 2312P, 2332, 2333, 3600F
4. District reports
  1. Facilities Report
  2. Elementary Principal's Report
  3. MS Principal's Report
  4. Superintendent's Report
5. Trustee reports

  1. Christmas Luncheon
6. Adjourn

NEXT REGULAR MEETING IS JANUARY 8th 2013 AT 7:00 PM

Superintendent's Agenda Report

2. Individuals, delegations, correspondence

  1. Gift from ExxonMobil

    Pam Malek will present Mr. Klasna with a gift of $3,000 from ExxonMobil earmarked to
    help purchase materials for the additional Science classes we had to add due to
    increasing enrollments.
3. Items for Action
  1. Approve minutes of November 13th meeting

  2. Approve bills and wages for November 2012

  3. Approve Out of District Student

    I recommend that we accept AW as an out of district Pre-school student, receiving
    Speech services. This student is the grandchild of a district employee.

  4. Hire Substitutes

    I recommend that we approve the attached list of Substitute employees.

  5. Successful Practices Network

    I recommend that the board approve the Intermediate and Middle Schools join the
    Successful Practices Network. The fees for this will be pro-rated for the rest of the year,
    costing us $1,750 per school. This will allow us to begin the process of training staff on
    this resource and to start building common assessments.

  6. Approve Pre-School Program

    I ask that the board give us the go ahead to start the advertising, screening, and hiring
    processes for this proposed preschool program.

  7. Approve Mission Statement

    I recommend that the trustees adopt this as our District Mission Statement. The
    administration and I have been working on this for some time. I also had the School
    Leadership Team review and revise it at their last meeting. This document will help
    guide all of our decisions as we move forward.

  8. Policy Updates

    This is the second and final reading of these five policy updates. Please let me know if
    you have any questions or would like to see any changes prior to the meeting.
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
December 11, 2012

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed, Tamara Spillum, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Peter Freivalds was absent.

Evelyn Pyburn with Yellowstone County News, Jonathan McNiven State House District 44 Representative and Pam Malek with ExxonMobil as well as numerous staff members were in attendance.

Registered guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Pam Malek with ExxonMobil presented Mr. Klasna with a gift of $3,000 that is earmarked to help purchase materials for the additional Science classes that were added due to increasing enrollment. The Trustees and Mr. Klasna extended their thank yous to Ms. Malek and ExxonMobil.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the November 13, 2012 meeting were approved.

Page 2
Regular Board Meeting
December 11, 2012

B. Approve Bills and Wages for November

Chair Sather asked if there were any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Out of District Attendance

Superintendent Novasio recommends that student A.W. be granted approval to attend Lockwood School as an out of district Pre-school student, receiving Speech services only. This student is the grandchild of a district employee.

Trustee Tamara Spillum made the motion to approve the out of district attendance to student A.W. as recommended for the 2012-13 school year. Jason Hamrick seconded the motion.

Discussion was held.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

D. Request to Hire Substitutes for the 2012-2013 School Year

The listed persons were recommended for hire as substitutes for the 2012-2013 school year. It was noted that as those listed have completed a successful background check.

Trustee Susanne Vinton made the motion to hire those listed as substitutes for the 2012-13 school year as presented. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

E. Successful Practices Network

Superintendent Novasio recommends that the board approve the Intermediate and Middle School's membership in the Successful Practices Network. The fees for this digital professional development and assessment service will be pro-rated for the rest of the year, costing $1,750 per school. This will allow the beginning process of training staff on this resource and to start building common assessments.

Discussion was held and questions were fielded by Superintendent Novasio and Middle School Principal Gordon Klasna. Mr. Novasio detailed some of the exact services that are provided in joining the network.

Trustee Susanne Vinton made the motion to approve the Intermediate and Middle School joining

Page 3
Regular Board Meeting
December 11, 2012

the Successful Practices Network as recommended. Don Reed seconded the motion.

Further discussion was held.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Caree Bernhart and Tamara Spillum voted yes; the motion passed unanimously.

F. Approve Pre-School Program

Superintendent Novasio recommends that the board approve the implementation of a district preschool program as presented. Mr. Novasio reviewed the written proposal and highlighted some of the statistics and demographic information which illustrates that such a program would significantly boost student achievement throughout their educational career.

Extensive discussion was held and numerous questions were fielded by Mr. Novasio.

Trustee Don Reed made the motion to approve the implementation of a district preschool program as recommended. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Caree Bernhart and Tamara Spillum voted yes; the motion passed unanimously.

G. Approve Mission Statement

Superintendent Novasio recommends that the trustees adopt the following as Lockwood School District's formal Mission Statement:

"Lockwood Schools expects all students to succeed. We will achieve this goal by being focused, adaptable, innovative, engaging, and driven to help every student achieve success.

We will strive to achieve a safe, secure, and positive learning environment including the design, maintenance, and operation of facilities that enhance learning.

We will nurture classrooms of life-long learners through the use of standards based curricula, effective teaching strategies, innovative technologies, and constructive feedback ensuring that our students' depth of knowledge and variety of skills match the needs of the greater contemporary world.

Each student's education will be driven by the design and use of effective data systems measuring both individual and group success.

We will work to engage staff, students, parents, and community members to help ensure the success of each student."

Page 4
Regular Board Meeting
December 11, 2012

Mr. Novasio noted that he and the Administration Team had been working on this for some time as well as the School Leadership Team which had reviewed and made some revisions during their last meeting. Superintendent Novasio believes this statement will act as a guide and help in the district decision making process. It was noted that the statement is modeled from MTSBA suggested language. Mr. Novasio stated that he wants to be clear in that the wording of "effective data systems" means more to him than just test scores, as he is personally more concerned with dropout rates.

Discussion was held.

Trustee Vinton asked if the first sentence of the statement was intentionally left opened ended. Mr. Novasio stated that it was intentional as students succeed in a myriad of avenues throughout life not solely educational endeavors.

Trustee Jason Hamrick made the motion to approve the Mission Statement as recommended. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Caree Bernhart and Tamara Spillum voted yes; the motion passed unanimously.

H. Board Policy Updates

Superintendent Novasio noted that this is the second and final reading of the five policy updates that were included in the electronic board packet.

Discussion was held.

Trustee Susanne Vinton made the motion to approve the second reading of Policy 2312-Copyright. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Caree Bernhart and Tamara Spillum voted yes; the motion passed unanimously.

Trustee Don Reed made the motion to approve the second reading of Policy 2313P-Copyright Compliance. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Caree Bernhart and Tamara Spillum voted yes; the motion passed unanimously.

Trustee Susanne Vinton made the motion to approve the second reading of Policy 2332 Religion and Religious Rights with a change to add "promotion" ceremony instead of the word graduation. Caree Bernhart seconded the motion.

Page 5
Regular Board Meeting
December 11, 2012

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Caree Bernhart and Tamara Spillum voted yes; the motion passed unanimously.

Trustee Susanne Vinton made the motion to approve the second reading of Policy 2333 Participation in Commencement Exercises. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Caree Bernhart and Tamara Spillum voted yes; the motion passed unanimously.

Trustee Susanne Vinton made the motion to approve the second reading of Policy 3600F Student Records. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Caree Bernhart, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

DISTRICT REPORTS

A. Facilities-Director Rob Guzman had nothing further to report but did address the extreme disappointment he feels in the failure to obtain the Quality Schools Grant. The district finished in the rating process at number 31, with the first 29 projects being funded.

B. K-5 – Principal Mike Bowman added to his written report by explaining a handout of a proposed new report card format. The document is submitted as it pertains to the questions and concerns the Trustees had during discussion at the November meeting. He explained that he is reviewing other report card formats and wants to investigate further before making any permanent changes.

C. Middle School-Principal Gordon Klasna had nothing further to add to his report.

D. Superintendent-Mr. Novasio reviewed points of his written report and went over his supporting documents that were included in the electronic board meeting information packet. During the review it was decided that the Board of Trustees will meet at 6:00 p.m. before the January regular meeting to conduct the annual Superintendent evaluation.

TRUSTEE REPORTS

Trustee Don Reed reviewed the menu and time for the Staff Christmas luncheon that will be held this Friday from 10:30 to 12:30.

House Dist. 44 Representative Jonathon McNiven gave his address and contact information to the audience and noted that if anyone would like to attend the session he would be happy to recognize them on the House floor. He explained the concept of the Community Website and invited all to visit it.

ADJOURN

The next Regular Meeting will be on Tuesday, January 8, 2012, at 7:00 p.m. with the closed session beginning at 6:00 p.m. to conduct the annual Superintendent Evaluation.

Trustee Susanne Vinton moved to adjourn the meeting at 8:22 p.m. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Caree Bernhart and Tamara Spillum voted yes; the motion passed unanimously.



___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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