Meeting Date: Tuesday, November 13, 2012
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

Meeting Agenda

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence
3. Items for Action

  1. Approve minutes of October 10th meetings
  2. Approve bills and wages for October 2012
  3. YBGR Student Placement
  4. Hire Substitutes
  5. Discuss 6th Grade Class Size – Possible Staff Addition
  6. Multi-District Agreement
  7. Policy Updates
    I. Revisions – 1610, 2335, 2420, 3600P, 4331, 8425
    II. New Policies (All 1st Readings) – 2312, 2312P, 2332, 2333, 3600F
  8. Approve Caucus Day on the Hill
4. District reports
  1. Facilities Report
  2. Elementary Principal's Report
  3. MS Principal's Report
  4. Superintendent's Report
    I. Fall Report
    II. Mission Statement Update
    III. Successful Practices Network
    IV. Pre-K Program
5. Trustee reports
  1. Set Date for Christmas Luncheon
  2. MCEL Reports
  3. Goals Work Session
6. Adjourn

NEXT REGULAR MEETING IS DECEMBER 11TH 2012 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of October 10th meeting

  2. Approve bills and wages for October 2012

  3. YBGR Student Placement

    I recommend that the board approve the placement of 8th grade student SE at the
    Yellowstone Boys and Girls Ranch based on the recommendation of the school
    administration.

  4. Hire Coaches

    I recommend Rob DiGiallonardo for 8th Grade Boys' Basketball Coach and Joel
    Rogers for 7th Grade Boys' Basketball Coach.

  5. Hire Substitutes

    I recommend that the board approve the attached list of substitute employees.

  6. Multi-District Agreement

    I recommend that the trustees approve this Multi-District agreement with the
    Canyon Creek and Independent School Districts. This language is modeled after
    the MTSBA suggested language. Independent has already approved the
    agreement and Canyon Creek will approve it at their next board meeting on the
    19th. We should get at least $14,600 from the state as an incentive for entering
    into this agreement.

  7. Policy Updates

    There are several policy updates that we need to make. I have struck through the
    previous language and put new language in italics to show you where changes
    have been made. I have included the MTSBA Policy Notes that addresses most
    of these changes.

    I. On Policy 2420, which is not addressed in the Policy Notes, I have included
    the recommended language from MTSBA as well as updated language that
    reflects current practice. My recommendation on this policy is to use the
    MTSBA language.

    II. Policy 2312 and 2312P are required by MTSBA. In 2312P the board will
    need to designate who is responsible for compliance on the last page. I
    spoke with Joe Brott and he recommended that we adopt 2332 and 2333
    even though we do not have a high school as we do a "graduation"
    ceremony. There have been several districts that have dealt with this issue
    in Montana over the past few years. 3600F addresses required federal
    notifications.

  8. Approve Caucus Day on the Hill

    I recommend that the board authorize $25 (or more) to help finance the MTSBA
    "Caucus Day on the Hill".
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
November 13, 2012

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Peter Freivalds, Tim Sather, Jason Hamrick, Don Reed, Tamara Spillum, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Caree Bernhart was absent.

Evelyn Pyburn with Yellowstone County News as well as numerous staff members were in attendance.

Registered guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Thank you notes from DeeAnn Nielson, Vicky Balgua and Darlene Hess were passed around for review. Vice Chair Susanne Vinton read aloud a letter from ExxonMobil announcing that they will not protest their property taxes this year. She explained that the letter was presented during a meeting in which ExxonMobil Plant Manager; Monica Mainland made the announcement to both Lockwood and Billings School District #2 trustees and administrators.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the October 10, 2012 meeting were approved.

Page 2
Regular Board Meeting
November 13, 2012

B. Approve Bills and Wages for October

Chair Sather asked if there were any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Approval of Student Placement at Yellowstone Academy District #58 at the Boys and Girls Ranch.

Superintendent Novasio requested approval of the placement of 8th grade student S.E. at Yellowstone Academy District #58 for the 2012-2013 school year as per administration recommendation.

Discussion was held.

Tamara Spillium made the motion to approve the placement of student S.E at Yellowstone Academy for the 2012-13 school year as recommend. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Peter Freivalds, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

D. Hiring of Coaches

Superintendent Novasio recommends Rob DiGiallonardo be hired as the 8th Grade Boys' Basketball Coach and Joel Rogers as the 7th Grade Boys' Basketball Coach for the 2012-2013 school year. He requested that an addition to this hiring be added and recommended Barb Frank as Dance Coach for the 2012-2013 school year.

Susanne Vinton made the motion to hire Rob DiGiallonardo as the 8th Grade Boys' Basketball Coach, Joel Rogers as the 7th Grade Boys' Basketball Coach and Barb Frank as Dance Coach for the 2012-2013 school year. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Peter Freivalds, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

E. Request to Hire Substitutes for the 2012-2013 School Year

The listed persons were recommended for hire as substitutes for the 2012-2013 school year pending successful background checks.

Page 3
Regular Board Meeting
November 13, 2012

Susanne Vinton made the motion to hire those listed as substitutes for the 2012-13 school year as presented upon the return of a successful background check. Don Reed seconded the motion.

Trustees Susanne Vinton, Peter Freivalds, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

F. Multi-District Agreement

Superintendent Tobin Novasio recommends that the district enter into a Multi-District Agreement as authorized in section 20-3-363, MCA with Independent School District # 52 and Canyon Creek School District #4. The contract presented is modeled after MTSBA suggested language. Independent School District Board of Trustees have already approved the contract and Canyon Creek Trustees are scheduled to review the contract at their regular meeting on November 19th. Lockwood would receive approximately $14,600.00 from the State as an incentive to enter this agreement. Elder Grove and Blue Creek Schools have already entered into an agreement for technology and it is being looked into if a district can enter into more than one Multi-District Agreement.

Discussion was held and questions fielded by Superintendent Novasio.

Trustee Don Reed made the motion to accept the Multi-District Agreement as presented for the 2012-13 school year. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

G. Board Policy Updates

Superintendent Novasio recommended the attached policy updates and reviewed some of the MTSBA policy notes that addressed most of the proposed changes. All documents and proposed changes were submitted with the electronic board meeting posting.

The proposed additions and changes were discussed:

Policy 1610 Board Goals: After discussion, the consensus among the board was that July would be the best month to review or formulate board goals and objectives.

Susanne Vinton made the motion to add the month of July to policy 1610 and accept the policy as recommended. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Page 4
Regular Board Meeting
November 13, 2012

Policy 2335 Health Enhancement: Discussion was held on the added sentence, "An instructional approach will be developed after consultation with parents and other community representative."

Trustee Peter Freivalds made the motion to strike the added sentence and approve policy 2335 as corrected. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Policy 2420 Grading and Progress Reports: Discussion was held on the exact meaning of the "Superintendent establishing a system of reporting student progress" Mr. Bowman gave further explanation of the current reporting practices verses what the administration would like to see. They would like to use actual standard scores instead of a percentage based letter grading to align with the common core standards.

Trustee Peter Freivalds noted that he is not comfortable approving policy that would allow grading criteria or practices to be changed before the board has an opportunity to review exactly what those changes would be.
Further discussion was held.

Trustee Peter Freivalds made the motion to add the first option submitted, retain the last sentence of the policy as stated and approve the remaining changes to Policy 2420 as presented. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Policy 3600P Student Records and Procedures: Discussion was held.

Trustee Susanne Vinton made the motion approve policy 3600 P with the changes as presented. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Policy 4331 Posting Notices: Discussion was held.

Trustee Susanne Vinton made the motion approve policy 4331 with the changes as presented. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Page 5
Regular Board Meeting
November 13, 2012

Policy 8425 Service Animals: Discussion was held.

Trustee Peter Freivalds made the motion approve policy 8425 with the changes as presented. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Trustee Susanne Vinton moved to approve the1st reading of new Policies 2312 Copyright, 2312P Copyright Compliance, 2332 Religion and Religious Rights, 2333 Participation in Commencement Exercises and 3600F Student Records. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

H. Caucus Day on the Hill

Superintendent Novasio recommends that the board authorize spending $25 or more to help finance the MTSBA "Caucus Day on the Hill"

Trustee and MTSBA Board member Susanne Vinton explained that the purpose and hope of the event is to be able to get time to communicate with the legislators and garner their support for educational issues.

Superintendent Novasio noted that the event is also an opportunity to establish relationships with the legislators and talk about important funding and educational issues.

Discussion was held on the amount to authorize for this event.

Trustee Don Reed made the motion to authorized spending of $200.00 to help fund the "Caucus Day on the Hill" event. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

DISTRICT REPORTS

A. Facilities- Director Rob Guzman had nothing further to report. When asked about the progress on the Lions Lair he reported that due to weather the demolition is pushed back but noted that ExxonMobil has offered their help in the demolition as well. Page 6
Regular Board Meeting
November 13, 2012

B. K-5 – Principal Mike Bowman had nothing further to add to his written report.

C. Middle School- Principal Gordon Klasna added that class size issues have improved with the addition of Mr. Vanderbeck. Tables and chairs have been ordered to accommodate the class additions. Mr. Klasna explained the staffing and classroom logistic changes that have taken place in the Middle School. He further reported that staggering lunch schedules are being reviewed for next year in order to serve the large student population that is anticipated.

The capacity of the newly constructed middle school building was discussed.

D. Superintendent -Mr. Novasio

Mr. Novasio reviewed points of his written report and went over his supporting documents that were included in the board meeting electronic information packet.

Assistant Principal Don Christman presented documents on "Next Network" a teaching resource that supports educators in preparing to meet the new student assessment requirements.

Superintendent Novasio presented a video clip that Dr. Weast (a keynote speaker at the recent MCEL conference) addresses early childhood education and the Pre-K, third grade fade out trends.

Mr. Bowman spoke about the shocking skill deficiency that is found when children enroll in kindergarten and is interested in Dr. Weast's approach. He further noted that many of the Head Start students end up in advanced classes due to the skills taught before kindergarten entrance. Mr. Bowman and Mr. Novasio reiterated that this program would target those kids who don't qualify for Head Start but desperately need the help.

Superintendent Novasio reported that Glynn Maddox, middle school paraprofessional, is resigning to pursue a director position at the boys and girls club. It is not certain that this vacancy will need to be filled.


TRUSTEE REPORTS

A date for the Trustee annual staff Christmas luncheon was discussed and the date of December 14th was set.

Superintendent Novasio suggested the board set a date for a work session to discuss and set board goals and objectives. The tentative date for January 22 at 6 p.m. was set.


ADJOURN

The next Regular Meeting will be on Tuesday, December 11, 2012, at 7:00 p.m.

Peter Freivalds moved to adjourn the meeting at 9:29 p.m. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Peter Freivalds, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.




___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

All external links are intended for educational purposes only. The Lockwood School District is not responsible
for questionable or controversial content that may be found through external links on this site.