6:30 PM MEET AT LIONS' LAIR FOR WALK THROUGH

Meeting Date: Tuesday, October 9, 2012
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence
  1. Presentation from Staff - Mickelson ExxonMobile Teachers Academy
3. Items for Action
  1. Approve minutes of September 11th meetings
  2. Approve bills and wages for September 2012
  3. Approve Roofing Bid
  4. YBGR Student Placement
  5. Discuss 6th Grade Class Size – Possible Staff Addition
  6. Hire Coaches
  7. Hire Substitutes
4. District reports
  1. Facilities Report
    -- Update on Lion's Lair
  2. Elementary Principal's Report
  3. MS Principal's Report
  4. Superintendent's Report
    --Discussion on School District #2 Inter-Local Agreement
5. Trustee reports

6. Adjourn

NEXT REGULAR MEETING IS NOVEMBER 13TH 2012 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of previous meeting(s)

  2. Approve bills and wages for September 2012

  3. Approve Roofing Bid

    We are opening bids at 2:00 on Friday the 5th. Rob and I will present three bids to
    the board for final approval.

  4. YBGR Student Placement

    I recommend that the board approve the placement of 5th grade student AC at the
    Yellowstone Boys and Girls Ranch based on the recommendation of the Individual
    Education Plan team.

  5. Discuss 6th Grade Class Size – Possible Staff Addition

    We currently have 161 enrolled students and another that is in the process of
    getting enrolled. Class size is becoming an issue especially in Science and Social
    Studies because all students take these classes. Often students that are pulled in
    Math and Reading for individualized education support do not receive the same
    services in these two disciplines. Right now our Science and Social Studies
    classes are sitting at 32-33 students each. Actual physical space is becoming an
    issue in these classes.

    We have a classified staff member Tom Vanderbeck that is certified and
    experienced in these areas. We have explored the idea of having him pick up a
    section each of these classes. This would take our class size down to 27. We
    would make the staff member a .3 FTE Teacher and round out his schedule to
    keep him full time as a Para. Students' schedules would have to be modified and
    teachers would be displaced during their prep periods. Mr. Klasna is looking at
    schedules and the effect it would have. This employee makes $11.03 per hour as
    a Para and would make $23.80 per hour while teaching and prepping for class.
    This would be a total cost of $8,456.00 for the remainder of the year. Benefits
    would be approximately the same as they are now.

    I would like to get feedback from the board on this option. We can move forward
    at this time if there is support, but I would at least like to have this option available
    if we continue to add students in this grade.

  6. Hire Coaches

    I recommend Kimber Smith for 8th Grade Girls' Basketball Coach and Kenna
    McCauley for 7th Grade Girls' Basketball Coach pending background checks. I
    recommend Gretta Henrickson for 6th Grade Boys' Basketball Coach.

  7. Hire Substitutes

    I recommend that the board approve the attached list of substitute employees.
Star Line

Meeting Minutes

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Regular Board Meeting
October 9, 2012

The Board consisting of Chairman Tim Sather, Vice Chair Susanne Vinton and Trustee Tamara Spillum met at 6:30 to define Board Goals and Objectives.

No business of the board was conducted at this time.

CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Caree Bernhart, Tamara Spillum, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Peter Freivalds was absent.

Pam Malek with ExxonMobil and Chairperson Teresa Stroebe with Billings School District #2 were in attendance.

Registered guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

Thank you notes were reviewed.

Superintendent Tobin Novasio reported that the Lockwood Board of Trustees will be presented with the Golden Gavel award for the 23rd consecutive year at the MCEL conference to be held on October 18th.

Pam Malek with ExxonMobil Corporation explained the Mickelson Science and Math Teaching Academy goals in enhancing education in the math and science classrooms. She further noted that ExxonMobil Corporation has had the pleasure to consistently send Lockwood teachers to the Academy and thanked the Lockwood staff for their attendance. Academy attendee, Stephanie Smith-Miller reported that even though she is a music teacher she learned a great deal and is excited about the teaching techniques she brought back from the experience.
Teacher Dylan Barnard also gave his account of the Mickelson Academy experience

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Regular Board Meeting
October 9, 2012

and read a poem he had written as an Academy assignment. Dylan was selected to read his poem before the 250 other participants at the Mickelson Academy. Dylan and Stephanie thanked ExxonMobil for their sponsorship of this exciting program.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the September 11, 2012 meeting were approved.

B. Approve Bills and Wages for September

Chair Sather asked if there were any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Approval of Roofing Bid

Superintendent Tobin Novasio reported that there were five completed bids submitted by various roofing contractors. The sealed bids were opened on October 5, 2012 as advertised. Facilities Director Rob Guzman directed the board to the handout of bid tabulation which CTA Architects used to determine the qualified lowest price bids. The tabulation determined that Commercial Roofing, Inc. proved to be the lowest bidders and that the submitted bid met all qualifications set forth in the roofing project specifications. Mr. Guzman noted that if the board does award the bid, work should commence as soon as possible in order to get the work accomplished before weather sets in. Mr. Guzman also explained the type of roof and the warranties that would apply.

Trustee Susanne Vinton asked if anyone has asked for recommendations from School District 2 on the work done by Commercial Roofing, Inc. as they are currently finishing the job at Skyview High School. No one had asked for recommendations.

Trustee Don Reed moved to award the roofing contract to Commercial Roofing, Inc. as recommended. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

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Regular Board Meeting
October 9, 2012

D. Approval of Student Placement at Yellowstone Academy District #58 at the Boys and Girls Ranch.

Superintendent Novasio requested approval of the placement of 5th grade student AC at Yellowstone Academy District #58 for the 2012-2013 school year as per the Individual Education Plan team recommendation.

Sue Vinton made the motion to approve the placement of student AC at Yellowstone Academy for the 2012-13 school year as recommend. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

E. Discuss 6th Grade Class Size – Possible Staff Addition

Superintendent Tobin Novasio reported that there are currently 161 6th grade students with additional enrollments pending. He further reported that the 6th grade class size is becoming an actual physical space issue, especially in Science and Social Studies (mandatory classes), with class size reaching between 32-33 students in each discipline. Mr. Novasio and Middle School Principal Gordon Klasna have explored the idea of having Mr. Vanderbeck pick up a section of each of these classes, taking our class size down to 27. This staffing change would create a .3 FTE teaching position and round out Mr. Vanderbeck's schedule as a Paraprofessional. Mr. Novasio has had discussions with Mr. Vanderbeck, who is certified and experienced in these areas, finding him acceptable to an assignment change. In addition, this change would somewhat modify students' schedules and teachers would be displaced during their prep periods. Discussion was held on when the class changes would take place and the consensus was that the end of this first quarter would be ideal to implement this change. This staffing move would cost approximately $8,456.00 for the remainder of the school year.

Superintendent Tobin Novasio recommended that the board approve this hiring.

Trustee Susanne Vinton asked Mr. Vanderbeck how he felt about wearing various "hats". Mr. Vanderbeck responded that he welcomes and looks forward to the challenge.

Trustee Don Reed made the motion to hire Thomas Vanderbeck as a .3 FTE certified teacher for the remainder of the 2012-13 school year as discussed. Caree Bernhart seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

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Regular Board Meeting
October 9, 2012

F. Hiring of Coaches

Superintendent Novasio recommends Kimber Smith be hired as the 8th Grade Girls' Basketball Coach and Kenna McCauley as the 7th Grade Girls' Basketball Coach for the 2012-2013 school year pending successful background checks. It was further noted that these individuals are currently employed by the Yellowstone Boys and Girls Ranch with CSCT Services, but do not have the background checks required by the district. Mr. Novasio added that Athletic Director Jesse Swanke will attend the practices until the required background checks are verified.

Mr. Novasio further recommends that Gretta Henrickson be hired as 6th Grade Boys' Basketball Coach for the 2012-2013 school year.

Sue Vinton made the motion to hire Kimber Smith as the 8th Grade Girls' Basketball Coach, Kenna McCauley as the 7th Grade Girls' Basketball Coach for the 2012-2013 and Gretta Henrickson as the 6th Grade Boys' Basketball Coach school year pending their successful background checks. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

G. Request to Hire Substitutes for the 2012-2013 School Year

The listed persons were recommended for hire as substitutes for the 2012-2013 school year pending successful background checks. Most of those listed currently have successful background checks on file.

Sue Vinton made the motion to hire those listed as substitutes for the 2012-13 school year as presented upon the return of a successful background check. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

DISTRICT REPORTS

A. Facilities-Director Rob Guzman updated the board on the volunteer work that the Harvest Church Community day completed. The group re-painted all of the playground equipment on campus and painted the intermediate parking lot.

Mr. Guzman noted that a local resident has volunteered to remove the Lion's Lair for

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Regular Board Meeting
October 9, 2012

the material recovery. He had nothing further to add to his written report. Mr. Guzman did report that he has been in contact with Marc Rheum who volunteered to work on the rebuild of the Lion's Lair. They discussed how to proceed with choosing the designing firm.

B. K-5 – Principal Mike Bowman added to his report that report cards will change in the future due to the implementation of the Common Core Standards. Mr. Bowman fielded questions regarding Dibels testing from Trustee Don Reed.

C. Middle School-Principal Gordon Klasna voiced his concerns regarding the lack of academic requirements for outside sports. For example; Little Guy Football and Stars and Stripes Wrestling follow no academic criteria when allowing students to participate. He is finding that students with failing grades leave class to participate in these outside sports programs. Mr. Klasna feels that providing academic information to the groups when they select students for the "All Star" teams would help and is asking that board policy be looked at to help address this issue. Discussion on the matter was held.

D. Superintendent-Mr. Novasio reviewed points of his written report and went over his supporting documents that were included in the board meeting electronic information packet.

He shared his concerns and findings regarding an Inter-local agreement that is being formed between Billings School District #2's Elementary and High School Boards. He noted that he has some serious concerns about this agreement and the effect it could have on the Independent Elementary Districts that feed into Billings School District #2. Suggesting that this would in effect give their board the ability to collect taxes in Lockwood for their High School District and use those funds to subsidize their Elementary District; therefore Lockwood taxpayers will be "double billed" for K-8 education. He further reported that with current taxable value at approximately $21,850,000 or about 9% of their 235.4 million dollar budget could be moved. aMr. Novasio provided mill value comparisons of what that figure would be compared to the current budgeted Lockwood funds.

Mr. Novasio has spoken to Lance Melton at MTSBA on this issue and has been informed that what Billings School District #2 is intending, is completely legal (Reference Document 4D8). Mr. Melton noted that there is a "fail safe" in these agreements because they are limited to the amount of direct state aid in each district's general fund. Superintendent Novasio noted that he is still concerned because those amounts can be very large.

Mr. Novasio continued that earlier in the week he had a conference call with Dr. Bouck, Patricia Hubbard, and Leo Hudetz from Billings School District #2 Business Office in which he shared his concerns and they notified him that this topic would be on their October 15th Meeting Agenda and he could read the language that they are putting together once that was posted. They are building in language so that both


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Regular Board Meeting
October 9, 2012

the high school and elementary boards would have to authorize any funds spent from this agreement. Mr. Novasio contends that he is not sure if they can see this issue from the Lockwood perspective or if they understand the history between the two communities and it seems that they are going to move forward regardless of our concerns.

Teresa Stroebe noted that she is speaking tonight as a High School Lockwood Representative to the Billings School District # 2 Board of Trustees only and not as Chairman of the Billings School District #2 Board nor a MTSBA Board Representative. She reminded the audience that there are only 2 votes of 9 that represent the outlaying elementary schools and this issue will come up for vote at the next Billings School District #2 board meeting. She stated that she believes that what Billings School District #2 is proposing to do with elementary funds is what the law intended when implemented.

Mr. Novasio stated that he truly does not believe that Billings School District #2 is doing this in an attempt to move our community's tax revenues into their Elementary District. In fact, he is sure that they are just trying to take advantage of the incentive monies available from the state for schools that join into these agreements. However, no matter their intent as boards change and administrators change. He strongly disagrees with the idea that they will have the mechanism available to move this money with little or no input from the Lockwood tax payers! Cooperative ideas that could be implemented with a true Inter-Local between Billings SD#2 Elementary District and Lockwood School District were discussed.

In closing Mr. Novasio stated he is not sure that we have any recourse other than to let the Billings School District #2 leaders know that this is a concern for our community and he is more than willing to draft a letter to the Billing School District #2 board and/or the Billings Gazette, if the board is in agreement. The Board agreed with Mr. Novasio drafting a letter to the Gazette and other media outlets. He will also contact other elementary district Superintendents in an effort to gather support to voice these concerns.

TRUSTEE REPORTS

Trustee Don Reed voiced his concerns with the lack of preparation for certified teachers that would enable them to comply with the new curriculum standards and practices.

ADJOURN

The next Regular Meeting will be on Tuesday, November 13, 2012, at 7:00 p.m.

Sue Vinton moved to adjourn the meeting at 9:00 p.m. Tamara Spillum seconded the motion.

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Regular Board Meeting
October 9, 2012

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Peter Freivalds, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.



___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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