6:30 PM MEET AT LIONS' LAIR FOR WALK THROUGH


Meeting Agenda

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. Items for Action

  1. Approve minutes of August 7th, 14th and 21st meetings
  2. Approve bills and wages for August 2012
  3. Final Decision Regarding Lions' Lair
  4. Approve Contract with Jim Staab Consulting
  5. Hire Teachers
  6. Hire Classified Staff
  7. Hire Substitutes
  8. Approve YBGR Placement
  9. Approve Out of District Student
  10. Approve MSGIA Language Change
4. District reports
  1. Facilities Report
  2. Elementary Principal's Report
  3. MS Principal's Report
  4. Superintendent's Report
5. Trustee reports

6. Adjourn

NEXT REGULAR MEETING IS OCTOBER 9, 2012 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of previous meeting(s)

  2. Approve bills and wages for August 2012

  3. Final Decision Regarding Lions' Lair

    Rob Guzman and I will present the information that we have gathered regarding the condition on the Lions' Lair and possible options available to us moving forward.

    My current recommendation, barring what information may come out at the meeting, would be to work with Harvest Church and take advantage of their Compassion Day to take down the smaller parts of the current structure. Our Maintenance crew could then later remove the large support structures. This winter we could work with the community to select a firm to work with to design and build a new structure. We would work with the community to raise funds and apply for grants to finance this new structure. Once these funds have been secured we could coordinate with the Fellowship Baptist Church, other community groups, and our parents to build a new structure in a similar manner as the original Lions' Lair was constructed.

  4. Approve Contract with Jim Staab Consulting

    I recommend that the board approve the proposed contract with Jim Staab Consulting for this school year and next in order to help the teachers become familiar with the Common Core Standards and best prepare our students for the new assessment process beginning in 2015. I foresee 15-20 on-sight days and the corresponding preparation days this year for a maximum of $17,600; I will keep the board updated on the number of days that we use throughout the year. We will fund this through Title I of which $39,000 needs to be spent on Professional Development.

  5. Hire Teachers

    I recommend that April Lawver be hired as a certified teacher at the appropriate step and lane. April is currently employed as a classified employee. I also recommend that she be paid as a teacher retroactive to the beginning of this contracted school year.

    I also recommend that Courtney Metzler be hired to a teaching position at the appropriate step and lane. Her background check has been completed.

  6. Hire Classified Staff

    I recommend that we hire Chelsea Althof and Thomas Vanderbeck as full time para-professionals at the appropriate rate and benefits. They are both certified teachers and currently on the substitute list. They are also both aware of the 90 - day probation period.

  7. Hire Substitutes

    I recommend that the board approve the attached list of substitute employees.

  8. Approve YBGR Placement

    I recommend that the board approve the placement of student LH at the Yellowstone Boys and Girls Ranch per the Individual Education Plan team recommendation.

  9. Approve Out of District Student

    I recommend that we approve JS as an out of district student in the 4th Grade.

  10. Approve MSGIA Language Change

    I recommend that the board approve this language change to our Montana Schools Group Insurance Authority Interlocal Agreement. This has no effect on us and will allow other schools more flexibility.
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
September 11, 2012

REGULAR SESSION CALL TO ORDER - 7:00 pm

At 6:30 p.m. Chair Tim Sather, Trustees Jason Hamrick, Caree Bernhart, Peter Freivalds, Susanne Vinton, Don Reed, Tamara Spillum, District Clerk Laurie Noonkester, Superintendent Tobin Novasio and Facilities Director Rob Guzman along with a large group of interested persons, gathered on campus to view firsthand the deteriorated condition of the Lions Lair playground equipment.

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed, Caree Bernhart, Tamara Spillum, Superintendent Tobin Novasio and District Clerk Laurie Noonkester.

Evelyn Pyburn with the Yellowstone County News, Pam Malek with ExxonMobil and HD44 State Legislator Jonathan McNiven were also in attendance.

Registered guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

Chair Sather passed around correspondence for the board to review which consisted of a letter sent by OPI in appreciation for the district allowing them to use the computer lab to conduct a GEMS training seminar this summer. Thank you notes from Laurie Noonkester and Jodi Allen were also reviewed.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the August 7th, 14th and 21st meetings were approved.

Page 2
Regular Board Meeting
September 11, 2012

B. Approve Bills and Wages for August

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Final Decision Regarding Lions' Lair

Facilities Director Rob Guzman recommended that the current Lions Lair be torn down in preparation to rebuild a new structure. Chair Tim Sather noted that he was disappointed in the conditions that were found during the walk through. Trustee Peter Freivalds suggested this matter be broken up in to two discussions, one on what to do with the current structure and the second on how to proceed with a rebuilding project. Superintendent Tobin Novasio recommends working with Harvest Church during their Compassion Day suggesting that the volunteer workers take down the smaller parts of the current structure. His plan is then to have the district Maintenance crew remove the large support beams that are concreted below ground. Trustee Sue Vinton noted that she would like input on a decision from those who were originally vested in the building and fund raising of 1990 Lions Lair project. Staff member Sue Robertson, gave a brief description on the history of the Lion's Lair from inception to the final construction. She noted she is speaking as only one of the original 14 project participants, but feels that because the structures has become a safety issue and the main support structure is in questionable shape, the Lion's Lair should be torn down and replaced.

Mr. Novasio noted that in moving forward it is vitally important to keep the original concept of community participation as well as design input from the community children. He further noted that the original donor bricks should be incorporated in the new playground structure.

Chair Sather asked if there was any other input from the audience.

Harold Hagen, a former school district maintenance worker as well as a resident of Peters Street asked that the demolition be done sooner than later and that the entrance be moved from off Peters Street to the school parking lot.

Discussion was held.

Trustee Peter Freivalds moved to demolish the current Lions Lair play structure as recommended. Don Reed seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Discussion on a rebuilding project was held.

Page 3
Regular Board Meeting
September 11, 2012

Superintendent Tobin Novasio suggested that he and Facilities Director Rob Guzman could head up the project and select the appropriate design company to incorporate all of the important issues heard at tonight's meeting.

Trustee Peter Freivalds noted that he hesitates to involve the board or district to such a degree since school funds cannot be used and a community play structure is not an educational issue. Vice Chair Sue Vinton disagreed, noting that she feels the board should stand in support of this building project and any fund raising efforts.

PTA president Sicily Morris reported that current fund raising stands at approximately $17,000 in addition to approximately $15,000 that was held for maintenance by the original building committee. Ms. Morris further noted that she is not sure who holds the maintenance monies but she has been told they do exist. Sue Robertson spoke up and said she is aware of who the fund custodian is and she will provide that information to the PTA.

Trustee Don Reed brought up the need of a park and recreation department to take the maintenance responsibility of existing parks and trails within the Lockwood community that are in disrepair. Trustee Sue Vinton reiterated her view, that although this project cannot be a priority of the board they can certainly support it.

Superintendent Novasio noted again that he and Mr. Guzman can act as the board liaison for the project since the project will occur on school property and will affect the district students. He noted their time would be on a volunteer basis.

Discussion on how to begin a non-profit organization was briefly held. Representative Jonathan McNiven noted that an established organization should be used in fund raising efforts instead of starting from scratch.

Pam Malek from ExxonMobil suggested that the PTA should be the organization that heads this up since they have already began the fund raising process.

Mark Rheaume, Tobin Novasio, Rob Guzman and the Lockwood PTA group volunteered for the Lions Lair 2.0 committee.

Chair Sather thought a "Goodbye Ceremony" should be held before the current structure is actually demolished because it has been a community icon for many years.

D. Approve Contract with Jim Staab Consulting

Superintendent Novasio recommends that the board approve the proposed contract with Jim Staab

Page 4
Regular Board Meeting
September 11, 2012

Consulting for this school year and next in order to help the teachers become familiar with the Common Core Standards and best prepare them for the new assessment process beginning in 2015. Mr. Novasio foresees 15-20 on-sight days with corresponding preparation days this year for a maximum of $17,600; he will keep the board updated on the number of days that are used throughout the year. Mr. Novasio reported that this contract can be funded through Title I of which $39,000 should be spent on Professional Development and is calculated according to school proficiency AYP test scores. He reported upon components of the services the contract will provide.

Mr. Novasio requests a two year contract be approved to lock these services in and to reassure the staff that the district is committed to their training on the new Common Core Standard requirements. Middle School Principal Gordon Klasna and K-5 Principal Mike Bowman noted that they think this is a good process to begin here at Lockwood as the training will be consistent and in-depth.

Discussion was held on the change in testing requirements and the anticipated statewide drop in test sores. Mr. Novasio commented that it is his goal that Lockwood's test scores drop the least during the expected downturn.

Sue Vinton made the motion to approve the contract with Jim Staab Consulting as recommended. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

E. Hire Teachers

Mike Bowman recommends that April Lawver be hired as a certified teacher for the Kindergarten classes. April is currently employed as a paraprofessional employee. Mr. Bowman also recommends that Cortney Metzler be hired to replace Gretta Hendrickson as a PE Teacher. Mr. Novasio requested that Ms. Lawver pay be retroactive to the beginning of the year since she has been in charge of the overflow Kindergarten class that had to be added due to enrollment numbers.

Don Reed made the motion to hire April Lawver as a certified teacher for the 2012-13 school year with a retroactive contract beginning August 20, 2012 as recommended. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

Susanne Vinton made the motion to hire Cortney Metzler as a certified teacher for the 2012-13 school year as recommended. Jason Hamrick seconded the motion.

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Regular Board Meeting
September 11, 2012

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

F. Hiring of Classified Staff

Superintendent Novasio recommends Chelsea Althof and Thomas Vanderbeck for hire as paraprofessionals for the 2012-2013 school year.

Superintendent Novasio reported that hiring of paraprofessionals was held off until after school began so that staffing needs could be fully assessed. He noted that both Chelsea and Thomas are certified teachers and have substituted within the district, meeting all of the background check requirements.

Caree Burnhart made the motion to hire Chelsea Althof and Thomas Vanderbeck as Paraprofessionals for the 2012-2013 school year as recommended. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

G. Request to Hire Substitutes for the 2012-2013 School Year

The listed persons were recommended for hire as substitutes for the 2012-2013 school year pending successful background checks. Most of those listed currently have successful background checks on file. Mr. Bowman noted that 4 of his 6 student teachers are included in this list.

Sue Vinton made the motion to hire those listed as substitutes for the 2012-13 school year as presented upon the return of a successful background check. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Peter Freivalds, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

H. Approval of Student Placement at Yellowstone Academy District #58 at the Boys and Girls Ranch.

Superintendent Novasio recommended approval placement of student LH at Yellowstone Academy District #58 for the 2012-2013 school year as per the Individual Education Plan team recommendation.

Page 6
Regular Board Meeting
September 11, 2012

Sue Vinton made the motion to approve the payment of student LH at Yellowstone Academy for the 2012-13 school year. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously. Peter Freivalds abstained from the vote.

I. Request for Out of District Attendance

Mr. Novasio recommends that 4th grade student JS be considered for out of district attendance for the 2012-2013 school year.

Susanne Vinton made the motion to approve student JS for out of district attendance. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Don Reed, Becky Malenowsky and Tamara Spillum voted yes; the motion passed unanimously.

J. Approve MSGIA Language Change

Mr. Novasio recommends that the board approve this language change to our Montana Schools Group Insurance Authority Interlocal Agreement and Worker's Compensation Agreement. This change will not affect our district but will allow other schools within the group more flexibility in applying premium credits.

Sue Vinton made the motion to approve the language change to the MSGIA Agreements as presented. Caree Bernhart seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Peter Freivalds, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed with a seven to zero vote.

DISTRICT REPORTS

A. Facilities - Director Rob Guzman had nothing further to add to his written report.

B. K-5 - Principal Mike Bowman had nothing further to add to his written report.

C. Middle School - Principal Gordon Klasna had nothing further to add to his written report

D. Superintendent - Mr. Novasio presented the 2012-13 enrollment numbers as compared to last year's figures.

Page 7
Regular Board Meeting
September 11, 2012

Mr. Novasio went on to report on the various staffing moves that have taken place since school began and were made in response to classroom size and student need.

He discussed the events scheduled for the September PIR days and early out PIR trainings as well as the preparation of the events for the October PIR days. He reported that he is excited to bring Bill Bonds, resident practitioner for safe and orderly schools for the NASSP in October. Mr. Bonds will be talking with the middle school students but noted that if the Trustees are interested he could arrange to have Mr. Bonds speak with them as well. AIGValic sponsors the speaking engagement cost for Mr. Bonds and Superintendent Novasio asked for and received lodging from Holiday Inn Express. The only district expense will be for Mr. Bonds rental car and meals. Mr. Novasio reviewed the remaining items from his written report.

Trustee Sue Vinton inquired about the logistics of the Harvest Church Compassion day and will they haul away the demolished wood from the Lions Lair? Tobin will look into the details of the church group's work plan.

TRUSTEE REPORTS

Trustee Don Reed asked Superintendent Novasio how he thought the new school year has progressed. Mr. Novasio responded that he feels it is going very well.

Trustees Sue Vinton and Peter Freivalds noted their attendance at the MTSBA Back to school Legal Primer that was held in Laurel.

Registration for the October MCEL conference trustee was discussed.

Vice Chair Sue Vinton noted that she has been invited to attend a conference in Newport Beach, CA in October.

ADJOURN

The next Regular Meeting will be on Tuesday, October 9, 2012, at 7:00 p.m. Jason Hamrick moved to adjourn the meeting at 8:31 p.m. Peter Freivalds seconded the motion. Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Peter Freivalds, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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