Meeting Agenda

Meeting Date: Tuesday, July 10, 2012
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. Items for Action

  1. Approve minutes of previous meeting(s)
  2. Approve bills and wages for June 2012
  3. Approve the Employee Handbook
  4. Set Date for Budget Work Session
4. District reports
  1. Facilities Report
  2. Superintendent's Report
5. Trustee reports

6. Adjourn

NEXT REGULAR MEETING IS AUGUST 14, 2012 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of previous meeting(s)

  2. Approve bills and wages for June 2012

  3. Approve the Employee Handbook
    Included is the proposed Employee Handbook for the 2012-13 year. Eileen gave me a copy of this several weeks ago to review. My understanding is that the Principals and other supervisors worked with her to make several revisions on this document.

  4. Set Date for Budget Work Session
    Laurie and I would like to set a date to review the budget for next year prior to the next regularly scheduled trustee meeting. The week of August 6th is ideal with the regular meeting falling on the next week.
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Meeting Minutes


Page 1
Regular Board Meeting
July 10, 2012

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Tamara Spillum, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustees Caree Bernhart and Don Reed were absent.

Pam Malek with ExxonMobil, Evelyn Pyburn with the Yellowstone County News and Ron Messman with First Student were in attendance.

Numerous staff members were present and are registered on the sign in sheet.

Registered guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

Chair Tim Sather recognized that there were thank you notes to the board from Debbie Strizich and Hank Yasenak.


ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the June 12, 2012 regular meeting were approved.

B. Approve Bills and Wages for June

Chair Sather asked if there was any objection to the bills and wages as presented.

Hearing no objections, the bills and wages were approved.

Page 2
Regular Board Meeting
July 10, 2012

C. Approve the Employee Handbook 2012-2013 School Year

Superintendent Novasio presented the Employee Handbook noting that Eileen had provided him a draft several weeks ago for his review. He further noted that the Principals and other Supervisors worked with Eileen to make several revisions to this document.

Discussion was held and questions were raised on how food allergies, tattoos and piercings are addressed. After discussion, it was decided that there are good practices in place to handle those issues.

Jason Hamrick made the motion to approve the Employee Handbook as presented. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick and Tamara Spillum voted yes; the motion passed unanimously.

Jennifer Broadstone introduced herself to the board and audience. She was hired as a paraprofessional for the 2012-2013 school year and is assigned to work in the Intermediate School.

D. Set a Date for Budget Work Session

After discussion, the work session meeting to review the 2012-2013 budget was scheduled for Tuesday, August 7, 2012 at 6:00.

DISTRICT REPORTS

A. Facilities Report- Facilities Director Rob Guzman gave an update on the Quality Schools Facilities Grant noting that funding has been found and the grant has been reopened for consideration. He should know more by the end of September.

Superintendent Novasio noted to the board that there was approximately $43,000 spent outsourcing technical services this past year that could be done in house provided, a skilled person were to be hired. He noted that such a hiring would be more cost effective and would provide much need relief for Rob and his crew. Mr. Novasio has posted the opening for a skilled HVAC maintenance person and will bring the possible hiring to the board for approval.

Facilities Director Rob Guzman pointed out that the district is a 1950's era school that has advanced to a highly technologically driven facility and recognizes that it is imperative to have skilled personnel to maintain and more importantly, implement preventive maintenance programs on the expensive HVAC equipment.

Mr. Guzman's plan is to move one of the maintenance personnel to custodial tasks during the school year (which will ensure each building is cleaned on a more

Page 3
Regular Board Meeting
July 10, 2012

regular basis) and will be moved back to maintenance tasks during the summer months to assist with mowing and other maintenance type work.

B. Superintendent- Superintendent Novasio reviewed his written report, adding that he will be attending a meeting at the Yellowstone Girls and Boys Ranch regarding CSCT as well as attending the School Administrators of Montana workshop in Helena, August 8th returning on Monday August 13th.

Mr. Novasio further reported that he received the pricing from First Student for the upcoming school year which included seatbelt equipped busses. The new busses can be expected to arrive this winter or early spring. Superintendent Novasio noted that he and Middle School Principal, Gordon Klasna discussed the camera system that can be installed with the new busses since Mr. Klasna has worked with both video camera systems. Mr. Klasna felt the new system would be a great improvement over what the district has currently in place.

Mr. Ron Messman with First Student gave information on the new busses and how the required extended contract helps pay for the cost of the new busses that come seatbelt equipped.

The board instructed District Clerk Laurie Noonkester to budget for the new seatbelt equipped busses and new camera system noting that if the board decides to not to go forward with the extended contract then the figures can be changed to reflect the lower cost.

TRUSTEE REPORTS

No reports were given.

ADJOURN

The next Regular Meeting will be on Tuesday, August 14, 2012, at 7:00 p.m.

Jason Hamrick moved to adjourn the meeting at 7:45 p.m. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick and Tamara Spillum voted yes; the motion passed unanimously.


___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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