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Meeting Date: Tuesday, June 11, 2013
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

Meeting Agenda

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. MQEC Letter
3. Items for Action
  1. Approve Minutes of May 14th and 28th Meetings
  2. Approve Bills and Wages for May 2013
  3. Appoint Interim Trustee to Fill One Year Term
    ***Oath of Office for the Appointed Trustee***
  4. Approve Out of District Students 2013-14
  5. Budget Transfer(s)
  6. Recommitment to Eastern Yellowstone Special Education Cooperative
  7. Approve Property and Liability Insurance Contract
  8. Approve Contract with Yellowstone Boys and Girls Ranch for CSCT Services
  9. Request to Increase Lunch Fees
  10. Approve Salary Increases for Classified Staff
  11. Approve Substitute Rates
  12. Hire Summer Maintenance Staff
  13. Approve Salary Increases for Administrative and Managerial Staff
  14. Approve Superintendent Contract
  15. Policy 5460 - Electronic Resources and Social Networking - Second Reading
  16. Approve MS Student Handbook
  17. Approve Facilities Improvement Proposals
  18. Approve Interlocal Agreement Addendum
4. District reports
  1. Facilities Report
  2. Technology Report
  3. Superintendent's Report
    1. Library Report
    2. Family Resource Center Report
5. Trustee reports

6. Adjourn

NEXT REGULAR MEETING IS JULY 9th, 2013 AT 7:00 PM
Superintendent's Agenda Report

3. Items for Action

  1. Approve Minutes of May 14th and 28th Meetings
  2. Approve Bills and Wages for May 2013
  3. Appoint Interim Trustee to Fill One Year Term
    Katherine Luhman has applied to fill the open seat on the board until the next election.

    ***Oath of Office for the Appointed Trustee***

  4. Approve Out of District Students 2013-14
    We have several Out of District student applications for the next academic year. The
    majority of these are staff members' children.
    Pre-K: AW; 2nd: BL, CD; 3rd: LM, JS, TH; 5th: IF, DS, SR, SR, TH; 6th: SS; 7th: DL

  5. Budget Transfer(s)
    I recommend that we transfer our June 30th balance in the Transportation Fund to the
    Flex Fund. This is the estimated amount of what is available from our Block Grant and
    interest and penalties on delinquent taxes.

    I also recommend that we transfer all available June 30th funds from the appropriate funds
    into Building Reserve in accordance with SB348, Section 9.

    Laurie will have estimated amounts available for both of these transfers at the meeting.

  6. Recommitment to Eastern Yellowstone Special Education Cooperative
    I recommend that we recommit to the Eastern Yellowstone SPED COOP for the 2013-14
    school year.

  7. Approve Property and Liability Insurance Contract
    I recommend that we approve the Montana Schools Property and Liability Insurance Plan
    as our property and liability insurance providers. This premium is $45,742. This is an
    increase of $3,185 or 7.5% from this year.

  8. Approve Contract with Yellowstone Boys and Girls Ranch for CSCT Services
    I recommend that we approve the YBGR to continue providing Comprehensive School
    and Community Treatment Services (CSCT) for our students for the 2013-14 school year.

  9. Request to Increase Lunch Fees
    Due to federal requirements based on lunch program reimbursements we are required to
    increase our lunch prices by $.10 per unit. This will bring our prices to $2.60 in the
    Elementary and $2.70 in the Middle School. I am doing further research on our breakfast
    prices.

  10. Approve Salary Increases for Classified Staff
    After discussing the situation with Chairman Sather, I recommend that we offer a 2%
    increase to all classified staff members for the 2013-14 fiscal year. This will cost us
    approximately $19,000.

  11. Approve Substitute Rates
    In order to meet the requirements of the Affordable Care Act we need to increase all of
    our substitute wages to at least the $9/hour range. I recommend that we increase our
    daily rates by $2/day. Non-certified substitutes will be at $72/day and certified substitutes
    at $77/day.

  12. Hire Summer Maintenance Staff
    I recommend that we hire the attached list of employees for summer facilities help. They
    are all current employees and will not need background checks.

  13. Approve Salary Increases for Administrative and Managerial Staff
    After discussing the situation with Chairman Sather, I recommend that we offer a 2%
    increase to all returning administrators and managers for the 2013-14 fiscal year. This
    will cost the district an additional $8,797.92.

  14. Approve Superintendent Contract
    I have included a draft contract. This contract reflects the same 2% increase that other
    administrators, managers, and classified staff received. Chairman Sather and I also
    discussed brining my leave package into alignment with the other administrators or with
    what Eileen had in her contract.

  15. Policy 5460 - Electronic Resources and Social Networking - Second Reading
    This is the second reading of Policy 5460. There was discussion about possible
    scenarios at the last meeting. I do not believe that we should put any exceptions into this
    policy. The point of this policy is to protect the students, staff and district from any
    possibility of perceived or alleged impropriety. Putting exceptions in the policy creates
    "grey area" for individual interpretation of the policy. I have included an article from the
    Billings Gazette (3N2) that incudes a high profile example of why this policy is necessary
    to protect the district.

  16. Approve MS Student Handbook
    Mr. Klasna has submitted the attached Student Handbook for approval. He will be
    available for any questions.

  17. Approve Facilities Improvement Proposals
    Rob Guzman has been working on getting proposals for various construction projects. I
    will have a list of recommended approvals to make at the meeting.

  18. Approve Interlocal Agreement Addendum
    Laurie and I met with the other Superintendents and Business Managers this week to
    discuss where we want to go with these funds. We decided that for now each district
    would use the money as it needs. The addendum will allow Independent and Canyon
    Creek to hold their own funds.


NEXT REGULAR MEETING IS OCTOBER 9, 2012 AT 7:00 PM

Superintendent's Agenda Report
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
June 11, 2013

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Peter Freivalds, Tim Sather, Tamara Spillum and Don Reed, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Jen Wagner was absent.

Evelyn Pyburn with the Yellowstone County News and Jonathan McNiven, State House District
44 Representative were also in attendance.

Numerous staff members were present and are registered on the sign in sheet. Registered guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Correspondence – MQEC Letter. Superintendent Novasio explained that this is the annual MQEC membership recruitment letter and was included as information.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented.

Trustee Susanne Vinton requested that the May 21, 2013 Negotiation Work Session Meeting document reflect that the Lockwood Education Association of MEA/MFT agrees to open the current salary matrix for study, with emphasis on the paragraphs.

Hearing no further objections, the minutes of the May 14, 2013 regular meeting and the minutes

Page 2
Regular Board Meeting
June 11, 2013

of the May 28, 2013 special meeting were approved. Corrections to the May 21, 2013 Negotiation Work Session Meeting document were so noted.

B. Approve Bills and Wages for May

Chair Sather asked if there was any objection to the bills and wages as presented.

Hearing no objections, the bills and wages were approved.

C. Appointment of Interim Trustee for One Year Term

This agenda item was moved to the end of the meeting due to Katherine Luhman not being in attendance.
Agenda Item C. was revisited after the conclusion of agenda item R.

Ms. Luhman’s letter of interest was noted as included in the electronic board meeting information.

Trustee Don Reed moved to approve the appointment of Katherine Luhman as Lockwood School
District Trustee. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes;
the motion passed unanimously.

Ms. Luhman will be sworn in at a future meeting.

D. Request Approval for Out of District Attendance for 2013-14 School Year

Superintendent Novasio presented a list of students he is recommending for approval for out of district attendance. These students are children of Lockwood staff members.

Pre-K: AW; 2nd: BL, CD; 3rd: LM, JS, TH; 5th: IF, DS, SR, SR, TH; 6th: SS; 7th: DL

Tamara Spillum moved to approve the children listed for out of district attendance. Peter Freivalds seconded the motion.

Trustees Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; Trustee Susanne
Vinton voted no. The motion passed.

Page 3
Regular Board Meeting
June 11, 2013

E. Budget Transfer

District Clerk Laurie Noonkester explained SB 348 which allows for the transfer of monies to the Building Reserve fund specifically intended for improvements in safety and security.

Ms. Noonkester gave possible figures from the General Fund, Transportation and Tuition funds that could be targeted for the Safety and Security transfer as well as an estimate for the Transportation fund transfer to the Flex Fund. She cautioned that these figures are preliminary and are subject to change.

Mrs. Noonkester also pointed to the additional document stating that MCA 20-9-208 allows for transfers from budgeted fund to budgeted fund whenever the trustees determine, in their discretion, that the transfer of funds is necessary to improve the efficiency of spending within the district.

Trustee Don Reed made a motion to adopt a resolution to transfer a maximum of $25,000 from the Transportation Fund to the Flexibility Fund, authorized by MCA 20-9-208, to improve the efficiency of spending within the district for purposes of proper maintenance and operation of the school programs. Tamara Spillum seconded the motion.

Discussion was held.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes;
the motion passed unanimously.

Trustee Peter Freivalds made the motion to adopt a resolution to transfer any monies that are available and eligible according to SB 348 to the Building Reserve Fund. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes;
the motion passed unanimously.

F.  Recommitment to Eastern Yellowstone Special Education Cooperative

Superintendent Novasio recommends that the district recommit to the services provided by the Eastern Yellowstone Special Education Cooperative for the 2013-2014 school year.

Trustee Susanne Vinton made the motion to recommit to participation in the Eastern Yellowstone Special Education Cooperative for the 2013-14 school year. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

Page 4
Regular Board Meeting
June 11, 2013

G. Property and Liability Insurance Contract for 2013-2014

Superintendent Novasio recommended that the district remain with Montana Schools Property and Liability Insurance Plan/PayneWest (formally known as Western States Insurance.)

The district’s current insurer, PayneWest Insurance, presented a quote for 2013-14 school year at
$45,742.00, which is an increase of 7.5% or $3,185.00 over the current policy.

Discussion was held. Trustee Susanne Vinton would like to get a quote from MSGIA to compare pricing.

Trustee Susann Vinton made the motion to have MSGIA provide a property and liability insurance quote with the provision that if the MSGIA quote is higher than the PayneWest quote, the contract award goes to Payne West. Peter Freivalds seconded the motion.

Discussion was held.

Trustee Susanne Vinton amended her motion to have MSGIA provide a property and liability insurance quote with the provision that if the said quote is comparable then a special meeting will be called to review the both quotes. Peter Freivalds seconded the motion amendment.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

H. Continuation of Mental Health Services (CSCT) from YBG

Mr. Novasio noted that the district has worked with the Mental Health Center from Yellowstone Boys and Girls Ranch to provide services to our students and families. There is no cost to the district since the funding of these services is covered through Medicaid. He recommends that the board continues this partnership.

Trustee Don Reed moved to continue to the use of the YBGR Mental Health Services as presented. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes;
the motion passed unanimously.

I. Request to Increase Lunch Fees

Superintendent Novasio reported that federal regulations associated with the Healthy, Hunger Free Act of 2011 requires the district to charge more for full priced meals. To remain compliant district lunch pricing needs to remain above the federal reimbursement rate for free meals. Mr. Novasio noted that the minimum increase is .10 cents. He recommends that the lunch fees for

Page 5
Regular Board Meeting
June 11, 2013


next year should increase to $2.60 for elementary and $2.70 for middle school with breakfast pricing to remain at the current rate.

Trustee Peter Freivalds moved to raise the lunch fees as presented to meet federal regulations. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes;
the motion passed unanimously.

J. Approve Salary Increases for Classified Staff

Superintendent Novasio recommends that the district offer a 2% increase to all classified staff members for the 2013-14 fiscal year. The cost of the increase will be approximately $19,000.

Trustee Don Reed commented that the salaries of the paraprofessionals are not in accordance with the responsibility they are entrusted with.

Trustee Peter Freivalds moved to raise the wages of the classified staff by 2% as recommended. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes;
the motion passed unanimously.

K. Approve Substitute Rates

District Clerk Laurie Noonkester explained that in order to meet the requirements of the Affordable Care Act she had used the federal wage calculation guidelines that compare wages to the employee cost of a single coverage plan. In order to meet the “affordable safe harbor” she has determined that the district needs to increase the substitute wages to at least the $9 per hour range.

Mr. Novasio recommends that the district increase the substitute daily rate of pay by $2 a day. Non-certified substitutes will be at $72 per day and certified substitutes at $77per day.

Trustee Don Reed moved to raise the wage/rate per day for substitutes as recommended. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes;
the motion passed unanimously.

Page 6
Regular Board Meeting
June 11, 2013

Trustee Peter Freivalds questioned audience and staff member Charles Harvey if he was recording the meeting. Mr. Harvey stated he was not.

L. Hire Summer Maintenance Staff

Mr. Novasio recommended that the attached list of employees be hired for summer facilities work. He noted that they are all current employees and will not need background checks. Facilities Director Rob Guzman asked that Jodi Allen and Nancy Strand be added to the list as they were erroneously omitted.

Trustee Susanne Vinton moved to hire those listed, as well those persons added, as summer facilities workers as recommended. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes;
the motion passed unanimously.

M. Approve Salary Increases for Administrative and Managerial Staff

Superintendent Novasio recommends that the district offer a 2% increase to all returning administrators and managers for the 2013-14 fiscal year. This will cost the district an additional $8,797.92.

Trustee Susanne Vinton moved to raise the salary of the Administrative and Managerial Staff by 2% as recommended. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

N. Approve Superintendent Contract

Superintendent Novasio pointed to a draft contract that reflects the same 2% increase that other administrators, managers, and classified staff received. He noted that he and Chairman Sather discussed bringing his leave package into alignment with the other administrators or with what former Superintendent Eileen Johnson had in her contract.

Discussion was held.

Trustee Don Reed moved to amend Mr. Novasio’s contract include an increase in salary by 2%, the addition of district paid flex plan administrative fees and a total of 15 personal days per year with use or payout details that align with Gordon Klasna’s current contract.

Peter Freivalds seconded the motion.

Page 7
Regular Board Meeting
June 11, 2013

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

Trustee Susanne Vinton made the motion that Mr. Novasio’s contract changes will be effective July 1, 2013. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes;
the motion passed unanimously.

O. Policy 5460 – Electronic Resources and Social Networking – Second Reading

Trustee Peter Freivalds noted that he feels strongly that board policy cannot dictate what people do in their free time whether it be their lunch period or at home. He elaborated on some of the wording within the policy that is particularly concerning.

Extensive discussion of the pros and cons of implementing this policy was held with participation from the audience, board and Mr. Novasio.

Trustee Susanne Vinton suggested that policy from other districts be sought out and different wording options be discussed.

Superintendent Novasio will remove and reword some of the more concerning areas of the policy and submit it again for the second reading.

Trustee Don Reed moved to table the policy until the next meeting. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

P. Approve MS Student Handbook

Middle School Principal Gordon Klasna had submitted the attached Student Handbook for approval. Mr. Klasna fielded questions from the board. He noted that he will add Kelly Kinsey as Middle School Assistant Principal and will change the lunch prices to reflect the prices decided at tonight’s meeting.

Discussion was held.

Trustee Peter Freivalds moved to approve the student handbook to include the changes as noted. Don Reed seconded the motion.

Page 8
Regular Board Meeting
June 11, 2013

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

Q. Approve Facilities Improvement Proposals

Facilities Director Rob Guzman reviewed several proposals that were included in the document provided to the board for various construction projects. He noted that he is still waiting for firm pricing and scheduling confirmations from contractors.

Discussion was held and it was decided that due to the expected price range these projects could be approved by Superintendent Novasio without action from the board.

R. Approve Inter-local Agreement Addendum

Superintendent Novasio explained that he and District Clerk Laurie Noonkester met with the other Superintendents and Business Managers of the participating districts this week to discuss where we want to go with these funds. It was decided that for now each district would use the money as it needs. The addendum will allow Independent and Canyon Creek to hold their own funds.

Trustee Peter Freivalds moved to approve the addendum to the Inter-local Agreement Document as presented. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Don Reed, and Tamara Spillum voted yes;
the motion passed unanimously.

DISTRICT REPORTS

A. Facilities Report- Director Rob Guzman had nothing further to add to his report.

B. Technology Report- Director Darlene Hess had nothing to add to her written report. She fielded questions from the board.

C. Superintendent Report- Superintendent Novasio reviewed his written report as well as the Annual Library Report and Family Resource Center Report.

TRUSTEE REPORTS

Chairman Sather mentioned that Sue Vinton and Don Reed took part in the MTSBA delegate assembly leadership symposium held in Helena last week. Mrs. Vinton noted that the delegate assembly has passed a resolution that will show school leadership support for legislation in assisting elementary school districts in creating high school districts. She noted that
Page 9
Regular Board Meeting
June 11, 2013

Superintendent Novasio helped draft the resolution that was passed and that it will be important in drafting state legislation in the next biennium.

ADJOURN

The next Regular Meeting will be on Tuesday, July 9, 2013, at 7:00 p.m.

Trustee Susanne Vinton moved to adjourn the meeting at 8:48 p.m. Peter Freivalds seconded the motion.

The motion passed unanimously.




___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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