Meeting Date: Tuesday, June 11, 2013
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. MQEC Letter
3. Items for Action
  1. Approve Minutes of May 14th and 28th Meetings
  2. Approve Bills and Wages for May 2013
  3. Appoint Interim Trustee to Fill One Year Term
    ***Oath of Office for the Appointed Trustee***
  4. Approve Out of District Students 2013-14
  5. Budget Transfer(s)
  6. Recommitment to Eastern Yellowstone Special Education Cooperative
  7. Approve Property and Liability Insurance Contract
  8. Approve Contract with Yellowstone Boys and Girls Ranch for CSCT Services
  9. Request to Increase Lunch Fees
  10. Approve Salary Increases for Classified Staff
  11. Approve Substitute Rates
  12. Hire Summer Maintenance Staff
  13. Approve Salary Increases for Administrative and Managerial Staff
  14. Approve Superintendent Contract
  15. Policy 5460 - Electronic Resources and Social Networking - Second Reading
  16. Approve MS Student Handbook
  17. Approve Facilities Improvement Proposals
  18. Approve Interlocal Agreement Addendum
4. District reports
  1. Facilities Report
  2. Technology Report
  3. Superintendent's Report
    1. Library Report
    2. Family Resource Center Report
5. Trustee reports

6. Adjourn

NEXT REGULAR MEETING IS JULY 9th, 2013 AT 7:00 PM
Superintendent's Agenda Report

3. Items for Action

  1. Approve Minutes of May 14th and 28th Meetings
  2. Approve Bills and Wages for May 2013
  3. Appoint Interim Trustee to Fill One Year Term
    Katherine Luhman has applied to fill the open seat on the board until the next election.

    ***Oath of Office for the Appointed Trustee***

  4. Approve Out of District Students 2013-14
    We have several Out of District student applications for the next academic year. The
    majority of these are staff members' children.
    Pre-K: AW; 2nd: BL, CD; 3rd: LM, JS, TH; 5th: IF, DS, SR, SR, TH; 6th: SS; 7th: DL

  5. Budget Transfer(s)
    I recommend that we transfer our June 30th balance in the Transportation Fund to the
    Flex Fund. This is the estimated amount of what is available from our Block Grant and
    interest and penalties on delinquent taxes.

    I also recommend that we transfer all available June 30th funds from the appropriate funds
    into Building Reserve in accordance with SB348, Section 9.

    Laurie will have estimated amounts available for both of these transfers at the meeting.

  6. Recommitment to Eastern Yellowstone Special Education Cooperative
    I recommend that we recommit to the Eastern Yellowstone SPED COOP for the 2013-14
    school year.

  7. Approve Property and Liability Insurance Contract
    I recommend that we approve the Montana Schools Property and Liability Insurance Plan
    as our property and liability insurance providers. This premium is $45,742. This is an
    increase of $3,185 or 7.5% from this year.

  8. Approve Contract with Yellowstone Boys and Girls Ranch for CSCT Services
    I recommend that we approve the YBGR to continue providing Comprehensive School
    and Community Treatment Services (CSCT) for our students for the 2013-14 school year.

  9. Request to Increase Lunch Fees
    Due to federal requirements based on lunch program reimbursements we are required to
    increase our lunch prices by $.10 per unit. This will bring our prices to $2.60 in the
    Elementary and $2.70 in the Middle School. I am doing further research on our breakfast
    prices.

  10. Approve Salary Increases for Classified Staff
    After discussing the situation with Chairman Sather, I recommend that we offer a 2%
    increase to all classified staff members for the 2013-14 fiscal year. This will cost us
    approximately $19,000.

  11. Approve Substitute Rates
    In order to meet the requirements of the Affordable Care Act we need to increase all of
    our substitute wages to at least the $9/hour range. I recommend that we increase our
    daily rates by $2/day. Non-certified substitutes will be at $72/day and certified substitutes
    at $77/day.

  12. Hire Summer Maintenance Staff
    I recommend that we hire the attached list of employees for summer facilities help. They
    are all current employees and will not need background checks.

  13. Approve Salary Increases for Administrative and Managerial Staff
    After discussing the situation with Chairman Sather, I recommend that we offer a 2%
    increase to all returning administrators and managers for the 2013-14 fiscal year. This
    will cost the district an additional $8,797.92.

  14. Approve Superintendent Contract
    I have included a draft contract. This contract reflects the same 2% increase that other
    administrators, managers, and classified staff received. Chairman Sather and I also
    discussed brining my leave package into alignment with the other administrators or with
    what Eileen had in her contract.

  15. Policy 5460 - Electronic Resources and Social Networking - Second Reading
    This is the second reading of Policy 5460. There was discussion about possible
    scenarios at the last meeting. I do not believe that we should put any exceptions into this
    policy. The point of this policy is to protect the students, staff and district from any
    possibility of perceived or alleged impropriety. Putting exceptions in the policy creates
    "grey area" for individual interpretation of the policy. I have included an article from the
    Billings Gazette (3N2) that incudes a high profile example of why this policy is necessary
    to protect the district.

  16. Approve MS Student Handbook
    Mr. Klasna has submitted the attached Student Handbook for approval. He will be
    available for any questions.

  17. Approve Facilities Improvement Proposals
    Rob Guzman has been working on getting proposals for various construction projects. I
    will have a list of recommended approvals to make at the meeting.

  18. Approve Interlocal Agreement Addendum
    Laurie and I met with the other Superintendents and Business Managers this week to
    discuss where we want to go with these funds. We decided that for now each district
    would use the money as it needs. The addendum will allow Independent and Canyon
    Creek to hold their own funds.


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