Meeting Date: Tuesday, May 28, 2013
Meeting Time: 6:30 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 6:30 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Letter from OPI
3. Items for Action
  1. Approve Changes to the Negotiated Agreement
  2. Offer Certified Staff Contracts for 2013-14 School Year
  3. Offer Assistant Principal Contract for 2013-14 School Year
  4. Accept Proposal for Door Lock System
4. District reports
  1. Elementary DIBELS Effectiveness Reports
  2. Pre-K Data Report
5. Trustee reports

6. Adjourn

NEXT REGULAR MEETING IS JUNE 11, 2013 AT 7:00 PM

Superintendent's Agenda Report

2. Individuals, delegations, correspondence

  1. NA

  2. Letter from OPI
  3. This is a communication from OPI regarding the changes to the Accreditation process that will go into effect next school year. We are moving to a "blended" model that combines all the "inputs" that the current model looks at - programs offered, student-teacher ratios, aggregate hours, etc. - and combines this information with "outputs" in the form of CRT scores. Using this year's data and the new model our Middle School Accreditation this year hypothetically would have improved from "Regular with Minor Deviations" to "Regular". Our Elementary already had "Regular" accreditation.

3. Items for Action

  1. Approve Changes to the Negotiated Agreement
    The board will need to approve the negotiated changes to the Collectively Bargained Agreement with the teachers' union. The negotiations team has agreed to a 2% increase to the Base Salary and to absorb the insurance increases to keep the district's portion of the insurance cost at 80%. The salary increase will cost the district approximately $45,000. The district's portion of the insurance increase is approximately $60,000.

  2. Offer Certified Staff Contracts for 2013-14 School Year
    The principals and I will have hiring recommendations for open teacher positions at the meeting. They will be offered contracts at the appropriate step and lane pending successful background checks and proof of proper certification.

  3. Offer Assistant Principal Contract for 2013-14 School Year
    I recommend that Kelly Kinsey be hired as the Middle School Assistant Principal. His recommended contract will be the same as the other Principals with a salary of $57,500 and five additional vacation days that can be used or paid off annually.

  4. Accept Proposal for Door Lock System
    I recommend that the board approve the bid from Lock Doctor to provide and install door lock hardware and provide training to our staff. I am putting this on the special meeting agenda so that we can order materials in order to expedite the instillation process.

4. District reports

  1. Elementary DIBELS Effectiveness Reports
    I have included two charts showing the percentages of students scoring in the "Core" and "Intensive" categories on the DIBELS Reading Assessment. The "Core" classification is where we want students, above the 40th percentile, so we are looking for higher percentages in this column. "Intensive" students are the ones scoring the lowest on this assessment, below the 20th percentile, thus we are looking for smaller numbers in this category. The top chart compares the scores from the spring of 2012 and the current scores. Keep in mind that these are different cohorts of children. The bottom chart shows growth from the first measurement this past fall to the last measurement this spring. We showed some excellent growth in many grade levels.

  2. Pre-K Data Report
    Mr. Bowman will have hard copies of data reports from our Pre-K program this spring available at the meeting.

Star Line

Meeting Minutes


Page 1
Regular Board Meeting
May 28, 2013

REGULAR SESSION CALL TO ORDER - 6:30 pm

Chair Tim Sather opened the special meeting, called it to order at 6:30 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tamara Spillum, Tim Sather, Jennifer Wagner, Peter Freivalds, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Don Reed was absent.

Evelyn Pyburn with the Yellowstone County News was also in attendance.

Numerous guests were in attendance and were asked to sign in on the register provided.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. As a courtesy, all cell phones should be turned off. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

CORRESPONDENCE

Chairman Sather passed around correspondence for the Trustees to review.

Superintendent Novasio commented on the letter and $6,000.00 award given to the district for winning a prestigious Gold Award of Distinction in the U.S. Department of Agriculture Healthier U.S. School Challenge. Lockwood was only one of 4 Montana schools winning this award.

Superintendent Novasio explained that the letter from OPI is regarding the changes to the Accreditation process that will go into effect next school year. He pointed out that if the district used this year’s data and the aforementioned model for our Middle School Accreditation; the Middle School would have improved from "Regular with Minor Deviations" to "Regular." Mr. Novasio noted that the Elementary already attained "Regular" accreditation.

Page 2
Regular Board Meeting
May 28, 2013

ITEMS FOR ACTION

A. Approve Changes to the Negotiated Agreement

Chairman Tim Sather reported that after meeting and negotiating with the Lockwood unit of the MEA/MFT the Trustee Negotiating Committee offered a 2% increase to the Base Salary and to maintain the districts 80% cost of the insurance premium for FY 2013-14. The salary increase will cost the district approximately $45,000. The district’s portion of the insurance increase is approximately $60,000. Mr. Sather noted that the offer is for the 2013-14 salary matrix only and that the full negotiated agreement (including language) will be re-negotiationed next year.

LEA President Lynette Larson presented written notification that the membership has approved the offer as presented.

Trustee Peter Freivalds made the motion to accept the changes to the negotiated agreement as presented.

Tamara Spillum seconded the motion.

Trustee Peter Freivalds moved to amend the motion to approve the agreement as stated for one year.

Tamara Spillum seconded the amended motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, and Tamara Spillum voted yes; the motion passed unanimously.

B. Offer Certified Staff Contracts for 2013-14 School Year

Superintendent Novasio recommended that Shawna Halsey and Marina Davis be offered contracts at the appropriate step and lane pending successful background checks and proof of proper certification.

Trustee Susanne Vinton made the motion to hire those recommended as teachers for the 2013-14 School Year.

Jen Wagner seconded the motion.

Page 3
Regular Board Meeting
May 28, 2013

Superintendent Novasio recommended that Jessica Deese be offered a contract for the 2013-14 school year pending the official resignation of middle school teacher Carrie Berst and a completion of a successful background check.

Mrs. Berst has been offered a position with the Laurel School District but will not be officially hired by the board until this evening at Laurel’s board meeting.

Trustee Susanne Vinton made the motion to hire Jessica Deese as a teacher for the 2013-14 School Year pending the official resignation of middle school teacher Carrie Berst and a completion of a successful background check as recommended.

Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.

C. Offer Assistant Principal Contract for 2013-14 School Year

Superintendent Novasio recommends that Kelly Kinsey be hired as the Middle School Assistant Principal. His recommended contract will be the same as the other Principals with a salary of $57,500 and five additional vacation days that can be used or paid off annually.

Discussion was held. Trustee Susanne Vinton, who sat on the interview committee, mentioned that the quality of candidates interviewed for this position were outstanding.

Mr. Kinsey briefly introduced himself to the audience and board.

Trustee Peter Freivalds made the motion to hire Kelly Kinsey as Middle School Assistant Principal for the 2013-14 School Year as recommended.

Jen Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, and Tamara Spillum voted yes; the motion passed unanimously.

D. Accept Proposal for Door Lock System

Facilities Director Rob Guzman explained the proposal price and specifications in regard to the bid. He recommends that the board approve the bid from Lock Doctor to provide and install door lock hardware and provide training to our staff. Mr. Guzman reviewed some of the logistics of issuing the key-cards to staff and benefits of having this system installed.

Page 4
Regular Board Meeting
May 28, 2013

Trustee Peter Freivalds made the motion to approve the proposal from Lock Doctor as presented.

Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.

DISTRICT REPORTS

  1. Elementary DIBELS Effectiveness Reports
    K-5 Principal Mike Bowman reviewed and explained the testing data that has been accumulated and noted that the data clearly shows that district has experienced excellent growth in many grade levels.

    Trustee Peter Freivalds asked what specifically created these dramatic growth rates.

    Mr. Bowman relayed that it just comes down to teachers and staff working very hard in conjunction with new teaching and intervention processes that have been put in place.

  2. Pre-K Data Report
    Mr. Bowman thanked the board for approving the Pre-school program this last semester. The students served in the program showed excellent promise in entering kindergarten. He presented hard copies of testing reports from the Pre-K program this spring proving the program’s success.

    Mr. Bowman fielded questions from the audience and noted that area daycare and preschool facilities will be invited to attend and participate in a school readiness program this summer. Upon completion those providers will receive a certificate to display in their place of business.
Trustee Don Reed joined the meeting at 7:11 p.m.

TRUSTEE REPORTS

Sue Vinton reported that the MTSBA delegate assembly will hear a resolution submitted by East Helena and Lockwood Elementary Districts that would allow for the creation of a high school district if community support warrants it. Mr. Novasio noted that the resolution leans on the local control issue of creating high school districts and to break the current legislative moratorium on the creation new high school districts. Trustee and MTSBA delegate Sue Vinton cautioned those in attendance that MTSBA will not sponsor nor support any resolution that will divide schools.

Mr. Klasna reminded the board that the Middle School Graduation ceremony will take place on Friday, May 31st at 10:00.

No further business was discussed.

Trustee Peter Freivalds moved to adjourn the meeting. Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.




___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk


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