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Meeting Date: Tuesday, May 14, 2013
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

Meeting Agenda

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Public Comment
  2. Elks Americanism Essay Contest Winner - Ben Bonner
  3. Girl Scout Letter - St. Patrick's Day Parade
3. Items for Action
  1. Approve minutes of April 9th meetings
  2. Approve bills and wages for April 2013
  3. Vote to Certify Levy Results

    REORGANIZATION OF THE BOARD
    ***Oath of Office for the Elected Trustees***

  4. Election of Officers
  5. Appointment of the Clerk to the Board
  6. Appointment of Authorized Representatives
  7. Appointment of Activities Fund Custodian
  8. Appoint Interim Trustee to Fill One Year Term
  9. Hire Substitutes
  10. Consider Recommendations from Negotiations Team
  11. Offer Certified Staff Contracts for 2013-14 School Year
  12. Offer Classified Staff Contracts for 2013-14 School Year
  13. Offer Activities Director Contract
  14. Contract with Riverstone Health for Nursing Services
  15. Policy 5460 - Electronic Resources and Social Networking - First Reading
  16. Approve K-5 Student Handbook
  17. Approve Preliminary Changes to the MS Student Handbook
4. District reports
  1. Facilities Report
  2. Elementary Principal's Report
  3. MS Principal's Report
  4. Superintendent's Report
5. Trustee reports

6. Adjourn

NEXT REGULAR MEETING IS JUNE 11, 2013 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of April 9th meetings

  2. Approve bills and wages for April 2013

  3. Vote to Certify Levy Results
    We will need to canvas the election results for the Building Reserve levy. The levy
    passed by a wide margin. I will have official results at the meeting.

  4. ***Oath of Office for the Elected Trustees***
    Peter Freivalds, Don Reed, Tim Sather (2 Years), and Jennifer Wagner will take the oath
    of office as administered by Laurie Noonkester.

  5. Election of Officers
    The board needs to elect a Chair and Vice-Chair for the year.

  6. Appointment of the Clerk to the Board
    I recommend that Laurie Noonkester be appointed as the Clerk of the Board.

  7. Appointment of Authorized Representatives
    I recommend that Laurie Noonkester and I be designated as the district's Authorized
    Representatives at the board's discretion.

  8. Appointment of Activities Fund Custodian
    I recommend that Susan Hankel continue as the district's Activities Fund Custodian.

  9. Appoint Interim Trustee to Fill One Year Term
    At this time, we have no applicants for the vacant one-year trustee term. I am putting this
    on the agenda in hopes that we will have someone interested before the meeting. If we
    do not fill this position at this meeting we will need to turn the responsibility of appointing
    this trustee to the County Superintendent per MCA 20-3-309.

  10. Hire Substitutes
    I recommend that Renee Oliszczak be hired and added to our substitute list pending
    background check results.

  11. Consider Recommendations from Negotiations Team
    The Negotiations Team can bring the rest of the board up to date on the negotiation
    process.

  12. Offer Certified Staff Contracts for 2013-14 School Year
    I recommend that the board offer contracts for next year at the appropriate step and lane
    for the following list of certified teachers. These contracts are dependent on the
    candidates successfully obtaining the proper teaching certification. Some of these
    candidates are graduating this spring and have their certification pending at the state
    level. The following are recommended for hire as teachers:

    Chelsea Althof
    Nikki Geordge
    Stefanie Lehman
    Jennifer Sand
    Nicole Gambill
    Shawna Halsey
    Cinda Paynter

  13. Offer Classified Staff Contracts for 2013-14 School Year
    I recommend that the attached list of certified employees be hired for next year. We can
    offer contracts at this time pending a possible salary increase just to notify staff that they
    will have jobs; or the motion can have a percentage increase included. My
    recommendation would be to wait until we have a settled contract with the certified staff
    before we determine an increase, if any, for classified.

  14. Offer Activities Director Contract
    I recommend that Jesse Swanke be hired as the Activities Director for the 2013-14 school
    year. I want to hire this position now so that we can start some planning for next year,
    including hiring coaches early so that they can get training and establish off-season
    programs for teams.

  15. Contract with Riverstone Health for Nursing Services
    Riverstone Health has submitted this contract for School Nursing services during the
    2013-14 school year. This contract is for the same amount of services we have had for
    the last several years. The cost is $70,356.00, this is an increase of $3,571.00 or roughly
    5%.

  16. Policy 5460 - Electronic Resources and Social Networking - First Reading
    I recommend that the board approve a first reading of Policy 5460 - Electronic Resources
    and Social Networking. This is a growing area of concern with many schools and I
    wanted to start the process of adopting this policy so that it can be referenced in our
    Employee Handbook for next year. Please give me feed back on any changes that you
    would like to see to this policy.

  17. Approve K-5 Student Handbook
    Mr. Bowman and Mr. Christman have developed this Student Handbook for grades K-5. I
    recommend that the board adopt it for the 2013-14 school year.

  18. Approve Preliminary Changes to the MS Student Handbook
    Mr. Klasna has been working with a group of teachers to make changes to the Student
    Handbook for next year. He will bring a complete handbook to the Board for approval in
    June, but we want to send some of this information home with report cards in order to
    make parents aware of some of these changes going into the summer. These changes
    include adding Saturday School changes to the dress code and the code of conduct. We
    can discuss the cost of the Saturday School program. This will be under $5,000 for the
    whole year if we use certified staff.
NEXT REGULAR MEETING IS OCTOBER 9, 2012 AT 7:00 PM

Superintendent's Agenda Report
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
May 14, 2013

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Peter Freivalds, and Tamara Spillum, Superintendent Tobin Novasio and District Clerk Laurie Noonkester.
Numerous staff members were present and are registered on the sign in sheet. Registered guests are asked to sign in upon arrival.

Evelyn Pyburn from the Yellowstone County News, Dan Carter with Exxon Mobil, and SD #2 High School Trustee Teresa Stroebe was also in attendance.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Chair Sather passed around correspondence for board review.

Chairman Tim Sather noted typographical error to Agenda Item L. The item should read Fiscal
Year instead of School Year.

Teacher Denise Lemke introduced 5th grade student Ben Bonner. Ben was the winner in the 2012-2013 Elks Lodge Americanism Essay Contest. There were a total of 255 essays submitted from grades 5-8, all entitled, "What the National Anthem means" Ben will receive a $200.00 savings bond at the Youth Awards Banquet on May 16th at the Elks Lodge.

Ben read his essay for the audience and was presented a small gift by the Board in recognition of his accomplishment.

Trustees also recognized the Lockwood Second Grade Girl Scouts Troop #2390 as they entered and were chosen as the winners of the Cutest Little Leprechaun contest held during the March St. Patrick’s Day Parade sponsored by the Downtown Billings Association. The Troop

Page 2
Regular Board Meeting
May 14, 2013

was awarded a check for $200.00 which they in turn donated to the District and is to be used for
2nd grade classroom supplies. The Board thanked the girls for their generosity.

ITEMS FOR ACTION

A. Approval of Minutes

Chair Sather asked if there were any objections to the minutes as presented.

Trustee Susanne Vinton objected to the wording of "Expulsionary" in regard to agenda item C and H. Mrs. Vinton stated that the correct wording would read "Disciplinary." Chair Sather noted that the minutes of the April 9, 2013 regular board meeting were approved with the corrections as noted.

B. Approve Bills and Wages for April

Chair Tim Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Vote to Approve Election Results for Trustees by Acclamation and Certify the Building Reserve Levy Vote.

(Three-3 Year Term and One-2 Year Term Trustee Election was canceled and candidates elected by acclamation pursuant to MCA 20-3-13)

Trustees Seated by Election Acclamation for 3 Year Terms
Peter Freivalds, Don Reed and Jennifer Wagner
Trustee Seated by Election Acclamation for 2 Year Term
Tim Sather
Building Reserve Fund Levy Election (Passed by 598 votes)
For 1,213 66.36%  Against 604 33.64%

Page 3
Regular Board Meeting
May 14, 2013

Susanne Vinton moved to accept the election results as presented. Jason Hamrick seconded the
motion. Susanne Vinton, Don Reed, Jason Hamrick, Tim Sather, Peter Freivalds, and Tamara Spillum voted yes; the motion passed.

Chair Sather thanked Jason Hamrick for his service to the board and community as he stepped down as Lockwood School Trustee. Mr. Hamrick was presented with a plaque from the district in appreciation of his service.

REORGANIZATION OF THE BOARD

District Clerk Laurie Noonkester administered the Oath of Office to Trustees Jennifer Wagner, Tim Sather, Don Reed, and Peter Freivalds. Certificate of Election of Trustee documents will be presented for signatures and notarization by District Clerk Laurie Noonkester at the conclusion of the meeting.

The board recognized that a trustee resignation in March leaves a vacant seat on the seven member board. Kathy Luhman was introduced as a potential candidate for the vacancy.

D. Election of Officers

Election of Officers began with Susanne Vinton nominating Tim Sather as Board Chair. Trustee Peter Freivalds nominated Susanne Vinton for Board Chair. Mrs. Vinton respectfully declined the nomination. Mr. Sather called for additional nominations three times. Hearing no other nominations Trustee Tim Sather was appointed Board Chairman by acclimation.

Trustee Don Reed nominated Susanne Vinton as Board Vice-Chair.

Mr. Sather called for additional nominations three times. Hearing no other nominations Susanne Vinton was appointed as Vice-Chair by acclimation.

E. Appointment of the Clerk to the Board

Superintendent Tobin Novasio recommended that Laurie Noonkester be re-appointed as Board Clerk.

Tamara Spillum made the motion to re-appoint Laurie Noonkester as Clerk of the Board. Trustee Susanne Vinton seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

Page 4
Regular Board Meeting
May 14, 2013

F.  Appointment of Authorized Representatives

Tamara Spillum moved to re-appoint Superintendent Tobin Novasio and District Clerk Laurie Noonkester as authorized representatives for the district. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

G. Appointment of Activities Fund Custodian

Trustee Susanne Vinton made the motion to re-appoint Susan Hankel as Activities Fund Custodian. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

H. Appoint Interim Trustee to Fill One Year Term

Superintendent Tobin Novasio noted that no one has come forward to apply for the vacant one- year trustee term thus the Lockwood School Board of Trustees need to turn the responsibility of appointing this trustee to the County Superintendent per MCA 20-3-309

Trustee Susanne Vinton made the motion to table this item for special meeting. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

I. Request to Hire Substitute

Renee Oliszczak is recommended for hire as a substitute for the 2012-2013 school year pending a successful background check.

Trustee Peter Freivalds made the motion to hire the person listed as substitutes for the 2012-13 school year as presented. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

Page 5
Regular Board Meeting
May 14, 2013

J. Consider Recommendations from the Work/Negotiation Session

A work session was held on April 30, 2013 in which the Lockwood Unit of MEA/MFT and Trustee Negotiation Committee discussed salary increases for the certified staff.

Mr. Novasio presented a comparison of the proposed salary increase and the preliminary budget figure for FY13-14. These figures were reviewed and discussed.

Mr. Novasio and Mr. Klasna discussed the staffing scenarios that are recommended to meet the budget limit as it currently stands. Mr. Bowman addressed special education accreditation standards and how the proposed staffing scenarios will allow the district to meet those standards.

Further discussion was held.

No action was warranted on this item as further a negotiating session with the Lockwood Unit of MEA/MFT will be held next Tuesday, May 21, 2013.

K. Offer Certified Staff Contracts for 2013-14 School Year

Superintendent Novasio recommended that the board offer contracts for next year at the appropriate step and lane for the following list of certified teachers. The contracts are dependent on the candidates successfully obtaining the proper teaching certification. Some of the candidates are graduating this spring with their certification pending at the state level. Those recommended for hire as teachers are:

Chelsea Althof, Nicole Gambill, Nikki Geordge, Shawna Halsey, Stefanie Lehman, Cinda Paynter, and Jennifer Sand

Trustee Peter Freivalds moved to accept the hiring of those listed as certified teaching staff for the 2013-14 school year providing that they are successful in obtaining the proper teaching certification as recommended by Mr. Novasio. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

L. Offer Classified Staff Contracts for 2013-14 Fiscal Year

Superintendent Tobin Novasio recommended that the list of classified employees be hired for next fiscal year. Contracts can be offered at this time pending a possible salary increase. This action would notify staff that they will have jobs; or he suggested that the motion can have a percentage increase included but his recommendation would be to wait until we have a settled contract with the certified staff before determining an increase, if any, for classified staff.
Page 6
Regular Board Meeting
May 14, 2013

Trustee Don Reed moved to accept the hiring of those listed as Classified Staff for the 2013-14
Fiscal Year at the current wage scale as recommended. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

M. Offer Activities Director Contract

Mr. Novasio recommends that Jesse Swanke be hired as the Activities Director for the 2013-14 school year. Superintendent Novasio would like to fill this position now so that scheduling for next year, recruitment of coaching staff, establishing off-season programs and training can begin before school commences.

Trustee Susanne Vinton moved to approve hiring Jesse Swanke as Activities Director for the 2013-14 school year as recommended by Mr. Novasio. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

N. Contract with Riverstone Health for Nursing Services

Superintendent Tobin Novasio noted that Riverstone Health has submitted a contract for School Nursing services for the 2013-14 school year. The contract is for the same amount of services with a 5% cost increase in the amount of $3,571.00. The total contract is $70,356.00 for the year.

Discussion was held. Contract negotiation possibilities were discussed in order to save funds.

Trustee Peter Freivalds moved to approve the contract with Riverstone Health Nursing Services for the 2013-14 school year. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

O. Policy 5460 – Electronic Resources and Social Networking – First Reading

Superintendent Novasio recommends that the board approve a first reading of Policy 5460 – Electronic Resources and Social Networking as presented. He feels this is a growing area of concern with many schools and wanted to start the process of adopting this policy so it can be referenced in our Employee Handbook for next year.

Page 7
Regular Board Meeting
May 14, 2013

Trustee Peter Freivalds moved to approve Policy 5460 on first reading. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

P. Approve K-5 Student Handbook

K-5 Principal Mike Bowman and Assistant Principal Don Christman developed the Student Handbook for grades K-5 with Mr. Bowman noting the revisions.

Discussion was held.

Don Reed moved to approve the Grade K-5 Student Handbook as presented. Jennifer Wagner seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.

Q. Approve Preliminary Changes to the MS Student Handbook

Middle School Principal Gordon Klasna noted that he has been working with a staff committee to make changes to the Student Handbook for next year. He will bring a complete handbook to the Board for approval in June, but wants to send some of this information home with report cards in order to make parents aware of some of these changes going into the summer. These changes include adding Saturday School, changes to the dress code and the code of conduct.

The cost of the Saturday School program was estimated to be under $5,000 for the whole year using certified staff.

Discussion was held.

Trustee Peter Freivalds moved to approve the preliminary changes to the Middle School Student Handbook as presented with the corrections noted. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara
Spillum voted yes; the motion passed unanimously.

DISTRICT REPORTS

A. Facilities- Director Rob Guzman had nothing to add to his written report. He did review some security projects that are now targeted due to the passage of the Building Reserve Levy.

Page 8
Regular Board Meeting
May 14, 2013

DISTRICT REPORTS

B. K-5 School- Principal Mike Bowman had nothing further to add to his report but thanked Dan Carter from ExxonMobil for sending staff to the Mickelson Science Academy. Assistant Principal Don Christman reviewed the discipline report he prepared for the board. Mr. Christman fielded questions from the board in regard to discipline issues and tracking.

C. Middle School- Principal Gordon Klasna reviewed his written report. Trustees were reminded that the graduation ceremony is Friday, May 31st at 10 a.m. Mr. Klasna asked for board thoughts and concerns on confiscating cell phones from students who violate policy. Discussion and possible solutions were shared.

D. Superintendent Tobin Novasio- reviewed his report and supporting documents for the board and audience. Teresa Stroebe, SD#2 High School Trustee gave an update on the current issues that the SD#2 School Board is working on and will directly affect Lockwood residents. She noted some of the issues that MTSBA State Delegate Committee is working on. Discussion was held.

TRUSTEE REPORTS

None presented.

ADJOURN

The next Regular Meeting will be on Tuesday, June 11, 2013, at 7:00 p.m.

A Special Meeting was called and will be held on May 28, 2013 at 6:30 to discuss the matter of hiring a Middle School Assistant Principal and other school issues.

Trustee Peter Freivalds moved to adjourn the meeting at 9:49 p.m. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jennifer Wagner, Peter Freivalds, Don Reed, and Tamara Spillum voted yes; the motion passed unanimously.




___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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