Meeting Agenda

Meeting Date: Tuesday, March 12, 2013
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

  1. Jesse Bone – VFW Writing Contest
  2. Grant Award – Casey's Corner/ExxonMobil
3. Items for Action
  1. Approve minutes of February 12th meeting
  2. Approve bills and wages for February 2013
  3. Approve Eagle Scout Project
  4. Hire Substitutes
  5. Hire Coaches
  6. Approve Out of District Student
  7. Approve Contract with NWEA
  8. Approve 2013-14 Early Out Schedule
  9. Approve Facilities Use Fee Schedule
  10. Accept Trustee Letter of Resignation
  11. Call for Election – Building Reserve Fund, Trustee Election
  12. Approve Possible Early Retirement Incentive
4. District reports
  1. Facilities Report
  2. Elementary Principal's Report
  3. MS Principal's Report
  4. Superintendent's Report
5. Trustee reports
  1. Legislative Update
6. Adjourn

NEXT REGULAR MEETING IS APRIL 9TH 2013 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of February 12th meeting

  2. Approve bills and wages for February 2013

  3. Approve Eagle Scout Project
    A former Lockwood student, Jake Bone, will present a proposed Eagle Scout
    project that will benefit our school. This needs to be approved by the trustees.

  4. Hire Substitutes
    I recommend that the attached substitutes be approved including those to be
    provisionally approved pending the background check results.

  5. Hire Coaches
    Based on the Activities' Director's recommendation, I recommend that Gretta
    Henrickson, Wes Caldwell, and Amy Wiggs be hired as Track and Field Coaches
    at the appropriate stipends based on experience.

  6. Approve Out of District Student
    I recommend that the board approve JB as an out of district student in grade 1.

  7. Approve Contract with NWEA
    I ask that the board approve the attached contract with NWEA for MAP testing
    next year. The total cost on this is estimated to be $18,625. There is a one-time
    fee of $3,200 for an initial training. The remainder of the cost is based on
    enrollment at $12.50/student. This per student cost is an ongoing per year cost.

  8. Approve 2013-14 Early Out Schedule
    The District Leadership Team has developed the attached schedule of Early Out
    Days. We have tried to set the days up so that they are convenient for parents
    and make as much sense as possible within the framework of the calendar. I'm
    asking the board to approve this schedule for next year, as it is a departure from
    what was done this year. This calendar adds two additional days back into the
    students' school year and substitutes an additional five early out days for
    professional development.

  9. Approve Facilities Use Fee Schedule
    Rob Guzman, Coti Widdicombe, and I have developed a fee schedule for outside
    use of our facilities. This schedule is based on what other districts charge, the
    cost of opening our facilities, and the physical condition of our current facilities.
    This would allow us to have set costs for the vast majority of renters. Currently we
    set a cost on a case-by-case basis. I ask that you approve this fee schedule.

  10. Accept Trustee Letter of Resignation
    We need to formally accept Caree Bernhart's letter of resignation from the Board.

  11. Call for Election – Building Reserve Fund, Trustee Election
    We need pass a resolution calling for the election of five trustees. There will be
    three (3) three year terms, one (1) two year term, and one (1) one year term. I
    believe that we also should call for a Building Reserve Fund Levy election. We
    would focus on using this to upgrade our safety measures and then be used for
    other needs as we complete some of these projects. Initially we would focus on
    an "intruder" alarm, a keyless entry system, and other measures to prevent any
    possible dangerous intruders from accessing our campus. My recommendation
    would be to ask the voters for a levy in the $50,000-75,000 range for ten (10)
    years. This would be a slightly less expensive for taxpayers than the Technology
    Levy that passed last spring. Rob is finalizing costs on some safety projects we
    have been discussing. I will provide these costs at the meeting so that you have
    an idea of what we could accomplish at different dollar amounts.

  12. Approve Possible Early Retirement Incentive
    I believe that we need to look at a one-time only increased retirement incentive.
    This can be an effective cost saving tool in our district as our salary schedule is
    heavily skewed towards the highest paid staff. Because of the "paragraphs" in our
    CBA these teachers at the high end of experience and education make up a
    disproportionate amount of our personnel costs. Unlike most districts, the majority
    of our teachers in the "paragraphs" actually get relatively equal or larger yearly
    increases than those on the salary matrix.

    The best type of agreement is one that both sides benefit from. In this case, the
    teachers would enter retirement with a larger financial incentive or paid insurance
    premiums over a longer time period. I also believe that due to the transition to the
    Common Core and other changing expectations this may be an opportune time to
    offer a one time only incentive. The District would have more financial flexibility,
    most importantly the ability to add additional staff members to help us meet our
    educational goals. I have asked union leadership to find out what their members
    may be interested in and the results have favored two options: increased
    insurance coverage or a cash pay out. We can discuss specific incentives at
    Tuesday's meeting; I also need to sit down with Laurie to take a final look at what
    we can do to free up monies in this year's budget in order to provide cash
    incentives. My thoughts are we look at adding one or two additional years to the
    $6,000 yearly insurance incentive that has been offered in the past for a total of 3
    or 4 years of benefits. The cash incentive option could be anywhere in the
    $10,000-15,000 range depending on how much money is available. The biggest
    difference between these two options from the District's perspective is that we can
    budget the insurance incentive out over the life of the agreement; the cost of a
    cash incentive would have to come out of this year's budget. I see offering both
    options with a limited number of slots for each on a "first come, first serve" basis. I
    also want to stress that this is not something I anticipate offering every year or
    again over the next few years. I have included the language that Lockwood used
    in 2011. Using this same language I believe that there are 26 staff members that
    would qualify. The lowest paid of these staff members made $55,100 this year
    and is due a 3% increase for next. The highest paid staff members made $72,844
    this year and are due a 3.5% increase for next year. An incoming teacher with a
    BA and 5 years of experience will cost the district $34,600 under the current
    salary schedule. In these parameters, the district would save between $22,153
    and $40,800 per retiree per year before factoring in the cost of the incentives.

    One other factor to consider is that because we do not have a defined Insurance
    contribution, the district may have additional costs depending on the plan that the
    retirees have and what their replacements opt for. This year our costs are $5,733
    for Individual, $11,902 for Two-Party, and $13,312 for Family coverage for
    teachers.
Star Line

Meeting Minutes


1. CALL TO ORDER - 7:00 pm - March 12, 2013

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Don Reed, Jason Hamrick, Peter Freivalds, Tamara Spillum and Superintendent Tobin Novasio. District Clerk Laurie Noonkester was absent.

Numerous (over 30) staff members were present and are registered on the sign in sheet.

Registered guests were asked to sign in upon arrival.

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

Public Comment:

Katie Unrein, parent ­ wanted to address that she is a substitute teacher and has substituted in PE. She is concerned with the mixing of 6th and 8th graders together. She has safety concerns when 6th and 8th graders are playing together.

Sue Robertson, Lockwood Primary School interventionist ­ wished to share a concern. Addressed that the school and school board has always strived to recruit and retain high quality teachers. Change in education happens constantly. She expressed gratitude for the board to offer early retirement incentives for veteran teachers. Her personal concern is that the capabilities and expertise of veteran teachers needs to be recognised and acknowledged more and that these individuals.

2. Individuals, delegations, correspondence

Correspondence Wright Family and Neilson Family

A. Jesse Bone – VFW Writing Contest

8th grader Jesse Bone was honored with winning 3rd place in the VFW Writing Contest. Communication Arts teacher, Mrs. Susan Kneib invites students to participate in the contest and Lockwood has had many award winners over the years our 8th grade students have been involved. Accompanied by his parents, Jesse shared his gratitude to his former teachers.

Sue Vinton also acknowledged that Jesse Bone (along with Lockwood 8th grader, Kane Hikes) had opportunity to visit the state legislature.

B. Grant Award – Casey's Corner/ExxonMobil

A distributor that works with Casey's corner contacted Mr. Novasio about an award of $500 to be put toward science in the elementary school.

3. Action Items

A. Approve minutes of February 12th meeting Tabled until next meeting

B. Approve bills and wages for February 2013 ­ approved

C. Approve Eagle Scout Project ­ Tabled to next meeting

D. Hire Substitutes

Andrea Balestri
Andrea Larned
Kim White ­ Pending Background check

Sue Vinton moved to approve the list of substitute teachers as presented. Jason Hamrick seconded. Motion passed unanimously.

E. Hire Coaches

Based on the Activities' Director's recommendation, Mr. Novasio recommend that Gretta Henrickson, Wes Caldwell, and Courtney French be hired as Track and Field Coaches at the appropriate stipends based on experience.

Sue Vinton moved to approve the track and field coaches as presented. Don Reed seconded. Motion passed unanimously.

F. Approve Out of District Student

It was proposed that JB be approved as an out of district student in grade 1.

A question was raised by a parent in the audience that from her observations, the grade 1 is
fairly full and wondered if there was adequate room. The point was made by Mr. Novasio and Mr. Bowman that accreditation can still be maintained by using paraprofessionals. Peter Freivalds and Tim Sather both commented on past practice of strict enforcement of denying out­of­district placement requests when classes were larger than or at accreditation limits. Mr. Novasio confirmed that we are over accreditation in 1st grade. Principal Mike Bowman said that there was a para in the 1st grade that rotated through the the classrooms in an effort to alleviate the large class sizes. He agreed that while it's not necessarily adequate, it's what the budget allows. Teacher Lynette Larson pointed out that specialist (i.e. Music, etc.) do not get the assistance of the paraprofessionals while students are with the various specialists. Sue Vinton stated that out of district students must reapply each year so the issue can always be addressed in subsequent years.

Don Reed asked if there were any extenuating circumstances that brought the student to this situation, for example behavior or academic concerns. Answering generally, Mr. Novasio said there were not, but it was, as other out­of­district placement requests are, made by the parents. Mr. Novasio went on to state that there are more denials than approvals for out­of­district.

Sue Vinton moved to approve the out of district student AB. Jason seconded.

Discussion Peter Frievalds stated that while he has never previously denied an out­of­district student, in light of the information that 1st grade classes are already near maximum levels and that paras are currently needed and rotate between those classes, he had concerns about adding another student to that present situation. Tim Sather concurred with Peter Freivalds that under the circumstances, it doesn't seem in the best interest of the district to approve.

The vote was 2 FOR and 4 AGAINST the motion. The motion failed.

G. Approve Contract with NWEA

Superintendent Novasio recommended that the board approve a contract with NWEA for MAP testing beginning next year. The total cost on this is estimated to be $18,625. There is a one­time fee of $3,200 for an initial training (one time fee). The remainder of the cost is based and dependent on enrollment at $12.50/student. This per student cost is an ongoing per year cost and will vary somewhat with future enrollment. The NWEA will be the progress monitoring tool for the district. Peter Freivalds asked from which funding source this proposed contract would come. Mr. Novasio said it could come from a variety of areas (including Title and General Fund) and would be budgeted for appropriately.

The one day training is a required part of the contract agreement. Mr. Novasio clarified that local trainers (through ACE) could be brought in as needed for follow­up training after the initial training provided by NWEA. Tamara Spillum asked for clarification as to how many testing sessions/student were allowed by this agreement. Mr. Novasio answered that students could be tested up to 4 times/year.

Don Reed asked if this test is mandated by the state. Mr. Novasio answered that it's not a state mandate but that benchmark testing is a part of the RtI process and it will allow for more longitudinal data tracking of student progress.

Don Reed moved to approve the contract with NWEA as presented. Peter seconded. Motion passed unanimously.

H. Approve 2013­14 Early Out Schedule

The District Leadership Team has developed the attached schedule of Early Out Days. An effort was made to set up days so that they are convenient for parents and make as much sense as possible within the framework of the calendar. This calendar adds two additional days back into the students' school year and substitutes an additional five early out days for professional development. One possible adjustment to the calendar would be the week in September with the following: 23rd ACE PIR, 24th Full Day, 25th Early Out. moving the early out to the 27th.

Don Reed moved to approve the 2013­2014 Early Out schedule as amended with September 25th early out being moved to September 27. Peter Freivalds seconded.

Don Reed rescinded his original motion after discussion and public comment.

Don Reed moved to accept the early outs as presented with the change of moving the September 25th early out to September 20th. Motion passed unanimously.

I. Approve Facilities Use Fee Schedule

Rob Guzman, Coti Widdicombe, Tobin Novasio have developed a fee schedule for outside groups' use of our facilities. This schedule is based on what other districts charge, the cost of opening our facilities, and the physical condition of our current facilities.

Currently, costs are set on a case­by­case basis. This fee schedule would allow the district to have set costs for the vast majority of our renters. There are 3 subcategories as summarized Category 1: Community Groups primarily for Lockwood Students (with additional minimal custodial costs as needed).

Group 2 ­ Community Groups and Community Groups doing fundraising.

Category 3 ­ For profit or out­of­community non­profits. The fee schedule document contains some examples of where some current group which use our facilities would be classified.

Sue Vinton questioned where Hunters' safety falls and it was clarified that it falls into category 1. A parent asked if there are security measures if a key is lost. Currently there are not, but it is a topic of discussion. Coti Widdicombe clarified that she doesn't really ever have to issue keys, but with this proposed fee schedule, the key deposit would be in place if and when we went to a electronic/keyless lock system.

Peter Freivalds posed a question if the rates cover utility costs. Rob Guzman said that they analyzed those costs based on Sturdevant gym utility high estimates.

Jason Hamrick moved to approve the Facilities Use Fee Schedule as presented. Peter Freivalds seconded.

Motion passed unanimously.

J. Accept Trustee Letter of Resignation

A letter of resignation from Caree Bernhart has been received. She will be unable to fulfill her term on the school board. Her vacated position on the board doesn't have to be filled for 60 days so it will just carry into the next voting cycle.

Sue Vinton moved to accept the resignation of Carre Bernhart. Jason Hamrick seconded. Motion passed unanimously.

Chairman Sather offered the board's gratitude for her time served and wished her luck with her future endeavors.

K. Call for Election – Building Reserve Fund, Trustee Election

Discussion of a proposal calling for the election of five trustees. There will be 3 (3) three year terms, one (1) two year term, and one (1) one year term. Mr. Novasio believes that we also should call for a Building Reserve Fund Levy election. The focus would be on using this to upgrade our safety measures and then be used for other needs as some of these projects are completed. Initially, the focus would be on an "intruder" alarm, a keyless entry system, and other measures to prevent any possible dangerous intruders from accessing our campus. Mr. Novasio recommended to ask the voters for a levy in the $50,000­75,000 range for ten (10) years with a preference toward the $75,000. A possible future issue to be addressed is the large amount of glass in the middle school at ground level and the walkway in the primary as well as other possible safety improvements. This proposal for a levy would be a slightly less expensive for taxpayers than the Technology Levy that passed last spring.

Don Reed asked for a recommended amount. Mr. Novasio suggested the higher amount of $75,000. Peter Freivalds expressed that he's concerned that the amount is not enough, but agrees that the lower number of $75,000 is a safer number and further advised that it not all be earmarked for safety. Mr. Novasio said the language would appropriately reflect an initial priority with flexibility to extend to other improvements to our campus as money is available and needs arise.

Don Reed moved to approve the Call for an Election as presented, including the $75,000/year over a 10 year period as well as the trustee election . Peter seconded.

Motion passed unanimously.

L. Approve Possible Early Retirement Incentive

After being contacted by the LEA regarding a retirement incentive, Superintendent Novasio suggested that the board look at a one­time only increased retirement incentive. He feels that it could be an effective cost­saving tool in our district as our salary schedule is heavily skewed toward the highest paid staff. Due to the "paragraphs" in our CBA, these teachers at the high end of experience and education make up a disproportionate amount of our personnel costs. Unlike most districts, the majority of our teachers in the "paragraphs" actually get relatively equal or larger yearly increases than those on the salary matrix.

Mr. Novasio feels that best type of agreement is one that both sides benefit from. In this case, the teachers would enter retirement with a larger financial incentive or paid insurance premiums over a longer time period. He also believes that due to the transition to the Common Core and other changing expectations, this may be an opportune time to offer a one­time­only incentive. The District would have more financial flexibility, and the ability to add additional staff members to help us meet our educational goals.

Mr. Novasio had asked union leadership to find out what their members may be interested in and the results have favored two options: increased insurance coverage or a cash payout.

Currently, his thoughts are we look at adding one or two additional years to the $6,000 yearly insurance incentive that has been offered in the past for a total of 3 years of benefits. The cash incentive option could be anywhere in the $10,000­15,000 range depending on how much money is available.

The biggest difference between these two options from the District's perspective is that it can budget the insurance incentive out over the life of the agreement; the cost of a cash incentive would have to come out of this year's budget. He foresees offering both options with a limited number of slots for each on a "first come, first served" basis. He stressed that this is not something that is anticipated to be offered every year or again over the next few years. He included the language that Lockwood used in 2011 with an allowance for some variance if a staff member is close to the number of years set forth if they approached the board for an exception. Borrowing from the 2011 language, he concluded that there are approximately 26 staff members that would qualify. The lowest paid of these staff members made $55,100 this year and is due a 3% increase for next. The highest paid staff members made $72,844 this year and are due a 3.5% increase for next year. An incoming teacher with a BA and 5 years of experience will cost the district $34,600 under the current salary schedule. In these parameters, the district would save between $22,153 and $40,800 per retiree per year before factoring in the cost of the incentives.

He also suggested that another factor to consider is that because we do not have a defined Insurance contribution, the district may have additional costs depending on the plan that the retirees have and what their replacements opt for. This year our costs are $5,733 for Individual, $11,902 for Two­Party, and $13,312 for Family coverage for teachers.

Don Reed asked how this compared to past incentive offers and it was clarified that it's an increased one­time offer.

Sue moved to approve the Early Retirement Incentive of 3 years health insurance coverage at
$6,000 per year for an unlimited number of retiring staff, or $12,000 cash limited to the first 5 staff members, for teachers with 23 total years of teaching with 20 of those years at Lockwood. Jason Hamrick seconded.

Discussion regarding the number of years ensued. It was thought that the 23 years would not be good if it wasn't the 25 years needed for MT Teachers Retirement.

Motion passed unanimously.

As a related follow up item, Sue Vinton moved to make the Retirement Incentive deadline Friday April 5th, 2013, 4:00 p.m.. Peter Freivalds seconded the motion. Motion passed unanimously.

M. Approve YBGR Placement

Mr. Novasio recommend that the board approve the placement of students DP (K) and PK (3) at the Yellowstone Boys and Girls Ranch per Principal's recommendation. Sue Vinton moved to approve the the placement of students DP (K) and PK (3) at the Yellowstone Boys and Girls Ranch per Principal's recommendation as presented. Tamara Spillum seconded.

Motion passed unanimously.

4. District Reports

A. Facilities-Director Rob Guzman

Rob Guzman had no additions to his submitted report.

B. Elementary Principal's Report

Mr. Bowman shared that Riverstone donated nearly 100 pairs of Croc brand shoes to the primary grade students. He expressed his gratitude for their gracious donation and ensured they would be well placed for deserving students. Mr. Bowman also shared and explained the layout a sample report card of "standards­focused" grading with domains and elaborations of what falls under each domain as they tie to the Common Core State Standards.

C. Middle School Principal's Report

Mr. Klasna shared highlights of the Medieval Unit and the upcoming Pi day celebration. Mr. Klasna also commended Mr. Guzman and his staff for responding quickly to a recent glycol leak with the HVAC system.

D. Superintendent's Report

Mr. Novasio discussed the Mission Statement and Goals that were approved at the last board meeting. He shared district student enrollment data with those present at the meeting and that these numbers are a significant factor and challenge in planning for staffing needs.

Wayne Calledar, RtI expert, has been secured as a professional development speaker for next year.
Mr. Novasio has been having Mr. Christman pursue, by communication with OPI's Jack O'Connor, becoming a school­wide Title I program instead of a Targeted Title program. Mr. Christman commented that he has been working through the process and will work with Title I staff as the process proceeds.

Peter Frievalds asked what advantages come with a change in our Title I designation. Administration shared that it opens up the Title program and services to all students, not just a targeted population, and requires less paperwork and "processing" to aid all students. It also frees up Title funding somewhat to be applied to help all students.

Mr. Novasio also shared that we are looking to gain approval to become a Supplemental Education Service (SES) provider in­district and expand that service in terms of scope and convenience.

Mr. Novasio also discussed some changes to scheduling for next year including earlier start for younger students and aligning a common preparation times for K­5 students.

5. Trustee Reports

A. Legislative Update

Sue Vinton shared information regarding HB­453 (Sponsor: Rep. Mcniven) which is a safety bill to allow for lighting, sidewalks, etc. to improve safety in rural areas. Don Christman clarified that it is to help rural areas in a county to create a special district for improvements.

Mr. Novasio shared that SB­175 will be going through the House and gave credit to Taylor Brown for keeping the bill free of unnecessary amendments. Mr. Novasio shared some concerns about how it will fare in the House but added that the education community and associations are behind this bill.

He further discussed school choice/charter school bills. He offered that many are written by out­of­state groups and given to local legislators to move through our state legislature. He stated that while we do have choice in MT (e.g. private/parochial schools), these bills are targeting the financial ties and credits that go along with the "choice" offered by the bills and would essentially move that money out of the public school system.

Mr. Novasio shared information regarding SB­283 ­ allowing elementary districts to expand into K­12 (High School districts). It got through the senate, but 8 senators changed their votes due, in part, to lobbying. There's a chance that it might be revived in the House. Rep. McNiven is a proponent of the process (in some form), to help our district advance in the process of future expansion, specifically, the addition of a high school in Lockwood.

Sue Vinton and Mr. Novasio shared that they would be travelling to Helena the following week for observance and participation in the post­transmittal proceedings of this legislative session.

LEA President, Lynette Larson, shared that she, along with Stephanie Smith­Miller, and Teresa
Marchant will be attending the Representative assembly in April.

ADJOURN

Peter Freivalds moved to adjourn. Jason Hamrick seconded. The meeting adjourned at
9:05 p.m.

___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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