Meeting Agenda

Meeting Date: Tuesday, February 12, 2013
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence
  1. Pam Malek – ExxonMobil
  2. Teresa Stroebe – Update on SD#2 Facility Planning
3. Items for Action
  1. Approve minutes of January 8th and 22nd meetings
  2. Approve bills and wages for January 2013
  3. Approve 2012 Audit
  4. Hire Substitutes
  5. Hire Certified Staff
  6. Hire Coach
  7. Approve Our of District Students
  8. Approve 2013-14 School Calendar
  9. Purchase Bus Camera Systems
  10. Approve District Goals and Vision Statement
4. District reports
  1. Facilities Report
  2. Elementary Principal's Report
  3. MS Principal's Report
  4. Superintendent's Report
5. Trustee reports
  1. Legislative Update
6. Adjourn

NEXT REGULAR MEETING ISMARCH 12TH, 2013 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of January 8th meeting

  2. Approve bills and wages for January 2013

  3. Approve 2012 Audit

    Kim Dare from Galusha, Higgins, Galusha will present a review of our 2012 audit.

  4. Hire Substitutes

    The attached list of substitute employees is recommended for hire.

  5. Hire Certified Staff

    I recommend that we hire Nicole Gambill, Jennifer Sand, and Charity Boller as
    paraprofessionals at the appropriate rate on the salary matrix. All background
    checks have been completed.

  6. Hire Coach

    Mr. Swanke has requested that we add an additional coach for 6th grade
    volleyball. We currently have 41 players under the supervision of one coach. He
    recommends Caitlyn Brown for this position at the appropriate stipend.

  7. Hire Substitutes

    I recommend that the board approve the attached list of substitute employees.

  8. Approve 2013-14 School Calendar

    There are three calendar options I am presenting the board. Option "A" follows
    the SD#2 calendar as closely as possible (variances are due to the ACE PIR Day
    and the structure of Parent Teacher Conferences), Option "B" follows SD#2 for the
    most part but eliminates any two school day weeks, Option "C" mirrors "A" but we
    would start and finish a week prior to SD#2.

    Chairman Sather and I have discussed the value of having our calendar be as
    close to SD#2's and how this eases the strain on parents with students in both
    systems. However, I think that Option "C" is the best choice for student learning.
    This is also the Option that the LEA prefers. We could put multiple options on the
    website with a poll to gather input from the community, specifically to try and get a
    feel for how much of an inconvenience different start and finish dates would be for
    the affected families.

    Once the board approves a calendar structure, I will make a recommendation for
    our "Early Out" days. All three of these calendars return us to the traditional 180
    day school year for students, thus we lose two PIR Days from this year's calendar.
    I would like to have two "Early Out" PIR Days per month to maximize both student
    school days and staff development opportunities. We will try to incorporate these
    early releases with vacation days as much as possible.

  9. Purchase Bus Camera Systems

    I recommend that we purchase Seon cameras and DVR systems for our buses.
    First Student is now able to order these for $740 per unit; this is just over half of
    what we were initially quoted. We can pay for these in two ways: we can pay the
    entire cost upfront or we can spread the cost out over the remaining length of our
    contract. I recommend that we do the latter, however due to First Student's
    practices this cannot be approved on their end to start until April 1st.

  10. Approve District Goals and Vision Statement

    I recommend that the board approve the district goals as developed at our work
    session. I added on an item addressing our roofing needs, as this is one of the
    biggest challenges we are facing. The board can opt to keep this on the list of
    goals or omit it. The administration is working with the staff to transform these into
    SMART goals and will bring these more specific goals to you for approval in the
    near future.

    I also recommend that the board also adopt the Vision that the students
    developed last month: "Lockwood Pride: Legendary Education, Lasting
    Foundation, Limitless Future!"
Star Line

Meeting Minutes


Page 1
Regular Board Meeting
February 12, 2013

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Peter Freivalds, Jason Hamrick, Tamara Spillum, Don Reed, Superintendent Tobin Novasio and District Clerk Laurie Noonkester. Trustee Caree Bernhart was absent.

Evelyn Pyburn with Yellowstone County News, Pam Malek and Dan Carter with ExxonMobil, Teresa Strobe SD#2 High School Trustee as well as numerous staff members were in attendance.

All guests were asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, RECOGNITION, ACCOMPLISHMENTS AND CORRESPONDENCE

Correspondence was read and passed to the Trustees for review. Correspondence included a letter of resignation from Trustee Caree Bernhart.

Pam Malek with ExxonMobil introduced Dan Carter who will be her replacement upon her impending retirement. Ms. Malek thanked the board for their friendship and the Trustees in turn thanked Pam for her unwavering support throughout the years.

SD #2 High School Trustee Teresa Stroebe gave an update on the comprehensive facilities plan that was just completed as well as a demographic plan that SD2 contracted out to national firms. She noted that the firms returned with plans that contend that there is no need for additional high school buildings because they believe there will be no decrease in the 25% high school dropout rate that is seen in SD#2. Mrs. Stroebe also felt it important to point out due budgeting concerns. SD#2 Trustees are motivated to end the open enrollment policy that Lockwood students enjoy by limiting their attendance to Skyview High School only.

Superintendent Novasio noted that he was under the impression that the current open enrollment choice would not change, but that transportation would be provided to only Skyview. Mrs. Strobe responded that that is not the case and that Lockwood students will only be allowed to attend Skyview.

Page 2
Regular Board Meeting
February 12, 2013

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none,
the minutes of the January 8 and January 22, 2013 meeting were approved.

B. Approve Bills and Wages for July

Chair Sather asked if there were any objection to the bills and wages as presented.

Hearing no objections, the bills and wages were approved.

C. Approve 2012 Audit

Auditor Kim Dare and Matt Hjelm with the accounting firm of Galusha, Higgins and Galusha presented the Independent Auditors' Report and Financial Statements for the fiscal year ended June 30, 2012. Mr. Hjelm reported that once again the district was given a clean audit. He reviewed some specific pages of the formal audit document. He further noted that the audit team thoroughly reviewed all federal and state grant expenditures and found everything in perfect order. He pointed out the increase to the fund reserves and commended the board in being so proactive in their approach to possible tax protests. He added that cash ending balances were increased due to an error that was found in fixed assets by Business Manage Laurie Noonkester. Mr. Hjelm further noted that all internal controls were tested and found to be in good shape.

Business Manager Laurie Noonkester stated that the success of the audit is once again due to a team effort within the business office as well as continued diligence on the part of the Superintendent, Principals, Teachers and Facility Director to help track expenditures. She pointed out that Mr. Don Christman is responsible for the Title I record keeping success.

Susanne Vinton moved to accept the audit as presented. Jason Hamrick seconded the motion. Trustees Tim Sather, Susanne Vinton, Jason Hamrick, Don Reed, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.

D. Request to Hire Substitutes for the 2012-2013 School Year

The listed persons were recommended for hire as substitutes for the 2012-2013 school year. Mr. Novasio noted that all those listed have complete background checks as of today.

Page 3
Regular Board Meeting
February 12, 2013

Trustee Susanne Vinton made the motion to hire the persons listed as substitutes for the 2012-13 school year as presented. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Peter Freivalds, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

E. Hire Staff

Superintendent Novasio recommends that Nicole Gambill, Jennifer Sand, and Charity Boller be hired as paraprofessionals at the appropriate rate on the salary matrix. All background checks have been completed.

Trustee Susanne Vinton made the motion to approve the hiring of the classified staff as presented. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Peter Freivalds and Tamara
Spillum voted yes; the motion passed unanimously.

F. Hiring of Coaches

Superintendent Novasio reported that Athletic Director Jesse Swanke has requested that the district add an additional coach for 6th grade volleyball as there are currently 41 student athletes under the supervision of one coach. He recommends that Caitlyn Brown be hired for this position at the appropriate stipend. These positions will be paid in accordance with the Athletic salary schedule and all background checks and certifications are on file.

Trustee Don Reed made the motion to hire Caitlyn Brown as the 6th grade volleyball coach as recommended. Peter Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Peter Freivalds and Tamara
Spillum voted yes; the motion passed unanimously.

G. Approve Attendance for Out of District Student

Superintendent Novasio and the district's Principals recommend that the following students be allowed out of district attendance:

Grade 2 Grade 5 Grade 8
TH
AP
NP SM

Page 4
Regular Board Meeting
February 12, 2013

Discussion was held and question answered in regard to class sizes and current status of the students.

Trustee Susanne Vinton made the motion to approve out of district attendance for the students listed. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Peter Freivalds and Tamara
Spillum voted yes; the motion passed unanimously.

H. Approve 2013-14 School Calendar

Superintendent Novasio noted that there are three calendar options presented to the board for consideration.

Option "A" follows the SD#2 calendar as closely as possible (variances are due to the ACE PIR Day and the structure of Parent Teacher Conferences)

Option "B" follows SD#2 for the most part, but eliminates any two school day weeks.

Option "C" mirrors "A" but with Lockwood starting and finishing a week prior to SD#2.

Mr. Novasio noted that there have been discussions regarding the value of having our calendar be as close to SD#2's and how this eases the strain on parents with students in both systems. However, he stated that he thinks that Option "C" is the best choice for student learning and the LEA prefers this option as well.

Mr. Novasio suggested that we could put multiple options on the website with a poll to gather input from the community if the board so wishes.

Superintendent Novasio went on to say that once the board approves a calendar structure; he will make a recommendation for the "Early Out" days and would like to have two "Early Out" PIR Days per month to maximize both student school days and staff development opportunities. He will try to incorporate these early releases with vacation days as much as possible. All three of these calendars return to the traditional 180 day school year for students, thus losing two PIR Days from this year's calendar.

Discussion was held.

Trustee Susanne Vinton made the motion to approve Option C as the 2013-14 calendar. Peter
Freivalds seconded the motion.

Trustees Susanne Vinton, Tim Sather, Don Reed, Jason Hamrick, Peter Freivalds and Tamara
Spillum voted yes; the motion passed unanimously.

Page 5
Regular Board Meeting
February 12, 2013

I. Purchase Bus Camera Systems

Superintendent Novasio recommends that the district purchase Seon cameras and DVR systems for the buses; noting that First Student is now able to order these for $740 per unit; this is just over half of what was initially quoted. The district can pay for these in two ways: pay the entire cost upfront or spread the cost out over the remaining length of our contract. Mr. Novasio recommended that the board consider the latter. He warned however, that due to First Student's practices this cannot be approved on their end to start until April 1st.

Trustee Susanne Vinton made the motion to approve the purchase of the Seon cameras and DVR system for the busses as recommended and pay for them over the length of the contract with First Student. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Don Reed, Jason Hamrick, Peter Freivalds and Tamara
Spillum voted yes; the motion passed unanimously.

J. Approve District Goals and Vision Statement

Superintendent Novasio recommends that the board approve the district goals as developed at our work session. He noted that he did add on an item addressing our roofing needs, as this is one of the biggest challenges we are facing. The board can opt to keep this on the list of goals or omit it. The administration is working with the staff to transform these into SMART goals and will bring these more specific goals to you for approval in the near future.

He also recommended that the board adopt the vision statement that the students developed last month.

"Lockwood Pride: Legendary Education, Lasting Foundation, Limitless Future!"

Discussion was held.

Trustee Susanne Vinton would like to have the goal of "High Achievement for Each Student" moved to be the first item on the list.

Trustee Don Reed made the motion to approve the district goals with the edit as Mrs. Vinton suggested. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Don Reed, Jason Hamrick, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.

Trustee Peter Freivalds made the motion to approve the district vision statement as presented. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Tim Sather, Don Reed, Jason Hamrick, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.

Page 6
Regular Board Meeting
February 12, 2013

DISTRICT REPORTS

A.Facilities Director Rob Guzman- reported that he has not yet ordered the camera systems as his report has stated. He added that he has met with Assa Abloy who is the largest supplier of entry security systems. The firm has targeted over 20 doors that need immediate attention. He explained how the system would work and noted that pricing will be forthcoming. Superintendent Novasio noted some of the specific features of the systems being looked at.

Mr. Guzman also reported on his participation in the hearing of HB15 and how it may affect funding for Quality Schools Grants.

Mr. Guzman also reported on his participation in the hearing of HB15 and how it may affect funding for Quality Schools Grants.

B. K-5 Principal Mike Bowman reviewed some of the items on his report and explained the grade level letters that went out to parents (examples were included in the electronic board document packet.)

C. Middle School Principal Gordon Klasna reported that he has started a twitter account to get out school related information to those students and parents who subscribe to the social network. Next week the 7th grade will participate in medieval events. He reviewed the results of both The My Voice™ Student Survey and The My Voice™ Staff Surveys that were conducted in his building.

D. Superintendent- Mr. Novasio reviewed his written report and added the student enrollment report, pointing out that enrollment is down by 13 students from the fall count.

The Community Ed/Family Resource Center started a Facebook page that will post upcoming events, pictures and reminders. The election calendar was noted and that Trustee Petitions are available at the district office. He noted the highlights on the community security meeting that was held at the district. Discussion on security issues was held.

TRUSTEE REPORTS

Chair Sather reminded the Trustees of the upcoming MTSBA budget workshop to be held here at the district. He also wanted the board to think about running a building reserve levy as it will have to be decided at the next board meeting.

Superintendent Novasio and Trustee Susanne Vinton gave a status report on current education bills that are moving through the house and senate. Mr. Novasio read a letter that he has written in support of Senate Bill 283. In his absence Don Whitmore will read it during the bill hearing tomorrow. He wanted the board to review his letter to make certain it didn't contain anything the board would find unacceptable.
Page 7
Regular Board Meeting
February 12, 2013

Trustee Vinton read the reasons why MTSBA will not support SB 283. Discussion on the bill was held.

Susanne Vinton noted that Wednesday, February 20th is the Day of Advocacy in Helena.

ADJOURN

The next Regular Meeting will be on Tuesday, March 12, 2013, at 7:00 p.m.

Trustee Peter Freivalds moved to adjourn the meeting at 9:11 p.m. Don Reed seconded the motion.

Trustees Susanne Vinton, Tim Sather, Don Reed, Jason Hamrick, Peter Freivalds and Tamara Spillum voted yes; the motion passed unanimously.

See the election calendar here: School Election Calendar 2013




___________________________         ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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