Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of November 8, 2012
Back to Minutes Home
Meeting Minutes: Page 1 | Page 2 | Page 3 | Page 4 | Page 5
Agenda for November 8, 2012

Meeting Date: November 8, 2012
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence

3. Items for Action
    A. Approve minutes of the October 11, 2011 meeting
    B. Approve bills and wages for October 2011
    C. Hire substitutes
    D. Hire coaches
    E. Request for out of district application
    F. Request from MQEC to rejoin the coalition

4. District reports
    A. K-5 Elementary School
    B. Middle School
    C. Technology
    D. Facilities
    E. Activities
    F.  Superintendent

5. Trustee reports
    A. Set luncheon date for staff in December
    B. MCEL Reports
    C. Goals are attached for review

6. Adjourn

NEXT REGULAR MEETING IS DECEMBER 13, 2011 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of the October 11, 2011 meeting

  2. Approve bills and wages for October 2011
    There will not be an extra curricular report because of a loss of the hard drive on the computer. This is being worked on for a recovery we hope. If not, Susan will recreate all activity in Quicken to be available next month.

  3. Hire substitutes
    The following are recommended for hire.
    Janelle Amy Zinda approved background check
    Wanda Guzman pending approved background check

  4. Hire coaches
    8th Volleyball - Jennifer Tresch
    6th Volleyball - Gretta Henrickson
    Dance - Barb Frank
    8th Boys BB - Jesse Swanke

  5. Request for out of district application
    Skyler Schaumburg is recommended for out of district placement in Grade 4.

  6. Request from MQEC to rejoin the coalition
    On November 1, I received the attached letter from MQEC (Montana Quality Education Coalition). We were one of the schools originally in the group. It was decided last spring to leave and not pay dues. This is another effort to get our district to stay with their activity. Lockwood's fee is $2,000.
From the Superintendent:
Congratulations to the Trustees for the Golden Gavel Award and to Trustees Becky Malenowsky and Sue Vinton on their Marvin Heinz Award. This is real evidence of the devotion of our Board to the education of everyone in the district.

Attached are two monthly reports from Kristen Bonner, RN, our school nurse hired through RiverStone.

Our percentage of students on free and reduced meals has increased from approximately 48% overall to 51%.

K-2 53%
3-5 52%
6-8 46%

Our annual audit was completed last week with an exit meeting on Friday. The report was excellent with sincere thanks to Laurie Noonkester, Business Manger, Deb Strizich, Assistant Business Manager, and Susan Hankel, Activities Fund Custodian. Their diligence keeps us in good financial status every year. A full written report will be available to Trustees early in 2012.

5C. Copies of previous Board Goals are attached for review and discussion.

See October 11 and November 2011 Enrollment Charts


Page 1
Regular Board Meeting
November 8, 2012

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Don Reed, Caree Bernhart, Tamara Spillum and Superintendent Eileen Johnson. District Clerk Laurie Noonkester was absent.

Evelyn Pyburn with the Yellowstone County News and Pam Malek with ExxonMobil were in attendance.

Registered guests are asked to sign in upon arrival.

Mr. Sather welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

The Board heard from Gregg Baewer as registered for Public Comment for this meeting regarding "Fees associated with using school facilities after hours."

Mr. Gregg Baewer, Cubmaster for Cub Scouts, sent email to board members regarding fees for facility use for after hours use. He realizes things can't be free; however he wants to negotiate a lesser price for the use of facilities for the Scouts. Currently, the troop has 70 boys. He commented that working this year's larger group with last year's budget is quite difficult. Mr. Baewer is petitioning the board for possibly lowering fees for special event use.

Chair Sather commented that there have been discussions concerning this issue. Chair Sather would like to set up a committee to discuss this issue. Discussions have surrounded possibly negotiating lower fees for non-profit organizations. Chair Sather added that due to general budget concerns it really does make things difficult. It was clarified by Sue Vinton that he's only seeking an allowance for reduced rates for their special events (e.g. Blue & Gold Banquet, Pinewood Derby). It was agreed that Don Reed , Rob Guzman, Becky Malenowsky, Becky Conner, Sue Vinton, & Eileen Johnson will make up a committee and set an initial meeting to discuss this issue further. Mr. Baewer (and/or others from the Scouting organization) will be invited to attend this meeting as well. Page 2 Regular Meeting November 8, 2011 Correspondence – Thank you note from Bill Ruff

Back to Top

Page 2
Regular Board Meeting
November 8, 2012

ITEMS FOR ACTION

A. Approval of Minutes

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the October 11, 2011 regular meeting were approved.

B. Approval of Bills and Wages for Octiber

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Request to Hire Substitutes for the 2011-2012 School Year

Superintendent Johnson recommends Janelle Amy Zinda & Julie Reimche, who have approved background checks on file and Wanda Guzman whose background check is pending, for hire as substitutes for the 2011-2012 school year.

Becky Malenowsky made the motion to hire those recommended as substitutes for the 2011-12 school year as presented upon the return of a successful background check. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Becky Malenowsky, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

D. Hiring of Athletic Coaches

Superintendent Johnson recommends the following be hired as athletic coaches for the 2011-2012 school year.

8th Volleyball - Jennifer Tresch
6th Volleyball - Gretta Henrickson
Dance - Barb Frank
8th Boys BB - Jesse Swanke

Jason Hamrick made the motion to hire those listed as recommended for the 2011-2012 school year. Sue Vinton seconded the motion.

Back to Top

Page 3
Regular Board Meeting
November 8, 2012

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Becky Malenowsky, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed with a seven to zero vote.

E. Request for Out of District Attendance

The following students are recommended for consideration for out of district attendance for the 2011-2012 school year with a late addition of the Peterson children for board consideration.

Grade 4 -Skyler Schaumburg
Grade 3 – Laura Peterson
Grade 6 -Conner Peterson

Don Reed made the motion to approve the listed students for out of district attendance. Carrie Bernhart seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Becky Malenowsky, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

F. Request from MQEC to Rejoin the Coalition

Superintendent Johnson reported that as per the letter she received from the Montana Quality Education Coalition (MQEC), their Board of Directors voted to pursue litigation against the State of Montana to restore inflationary funding for Montana's K-12 public schools and would like the district to rejoin the Coalition for that purpose. She reminded the board that they had voted last spring to terminate their membership. It will cost the district a fee of $2,000.00 to rejoin MQEC.

Discussion was held on the subject. Superintendent Johnson gave some history on the organization and origins of the MQEC.

Don Reed commented that the issues surrounding the decision against the state seem pretty "cut and dry." Sue Vinton learned that the group (MQEC) wants the court to look at the lawsuit surrounding the judgment with a bit more scrutiny. She noted that some of the services offered by MQEC seem a bit duplicated by membership in MTSBA and that any benefit gained from a lawsuit would be gained by the district regardless of our membership in the group and that our membership in the MTSBA is already quite valuable and has similar, if not the same protections.

Sue Vinton made the motion to not rejoin the MQEC. Jason Hamrick seconded the motion.

Don Reed asked why the MEA-MFT wasn't involved in the MQEC action. Superintendent Johnson said they were initially but it was a complicated, politically-laden issue.

It was agreed that the money saved could certainly be used elsewhere. Superintendent Johnson will contact MQEC regarding the board's decision to decline membership.

Back to Top

Page 4
Regular Board Meeting
November 8, 2012

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Becky Malenowsky, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

DISTRICT REPORTS

Art Anderson discussed the roofing project for the summer.  He provided the proposal from Genoy L.L.P.  He noted that the price of $47,875 is close to the $50,000 threshold for bidding the project.  He feels this is a fair price and the proposal is very specific for the work to be done. 

  1. K-5 - Principal Mike Bowman added some comments regarding the Fire Prevention Week presentation put on by the Lockwood Fire Department. Becky Malenowsky wanted to offer the board's thanks for their presentations.
  2. Middle School-Principal Gordon Klasna added to his report that the girls in the Two Roads project have been meeting about their idea to invest money in a community service project. Mr. Klasna also explained the revamped "Activity Friday" incentive program to be held at mid-term and the end of a quarter.
  3. Technology-Director Darlene Hess reviewed her written report that summarized the inventory of computers and technology devices throughout the district. Don Reed questioned how we compare with District 2 as far as technology in students' and teachers' hands. Recently coming from District 2, Mr. Klasna noted that we are doing a great job with technology use and implementation.
  4. Facilities-Director Rob Guzman made an oral report focusing on some issues of gutters and doors. He's struggling to find service professionals to come in and work on some of these repair issues. Snow equipment is ready to go for the season. Mr. Guzman is currently looking into camera systems and price shopping for such. A new issue with fire suppression systems involves some sensors that are in precarious locations. They will be re-wired to more convenient locations by Montana-Wyoming Systems.
  5. Superintendent -Mrs. Johnson recognized the Trustees for once again attaining the Golden Gavel Award and congratulated Trustees Becky Malenowsky and Susanne Vinton on receiving the Marvin Heinz Award noting that these awards demonstrate the board's commitment and dedication to their positions as Lockwood Board of Trustees. Superintendent Johnson further reported that the district's free and reduced lunch participation has risen to a district wide average of 51%.

    In other district activity, Mrs. Johnson commented that the business office has completed the annual audit and once again has passed with no findings. She thanked Business Manager Laurie Noonkester, Assistant Business Manager Debbie Strizich, and Activities Funds Custodian, Susan Hankel for their diligence with district finances. The auditors will present a full written report early in 2012.

    Mrs. Johnson also made comment on some of the great work that has been accomplished by our nurse and the nurse's office.
Back to Top

Page 5
Regular Board Meeting
November 8, 2012

Mrs. Johnson additionally recognized all of the hard work that everyone in the district, in all positions, has made in the face of financial hardships.

Upcoming items of interest and dates to know:

December 8th -Family Fun Night
Nov 16th 1:30 –Verizon will present our libraries with a check from their BBQ fundraiser.

Mrs. Johnson recognized Mr. Mike Bowman for his "Santa Came a Day Late" story that has been published and is now for sale.

TRUSTEE REPORTS

Trustee Becky Malenowsky asked that the Board set a time for the annual Christmas luncheon for the staff. The date of Friday December 16th has been set. Becky will contact board members for needed assistance. She noted she is waiting for responses from letters sent out to community entities requesting assistance in funding the luncheon.

MCEL Reports -Sue Vinton reported that the 2nd Tuesday of each month the Independent Elementary Caucus will have telephonic conferences. December 8th will be the first meeting.

Becky Malenowsky commented on some of the sessions she attended at MCEL that were very informative. She shared that it was exciting for her daughter to be allowed to attend some of the sessions to see how policy is set from the side of schools and school boards. She was grateful for the eye-opening opportunity provided to her daughter.

Board Goals Revisited.

Tim Sather asked about a possible December work session. The date of December 6th at 6:30 p.m. was set. Topics will include a mediation webinar as well as work and discussion on District goals.

ADJOURN

The next Regular Meeting will be on Tuesday, December 13, 2011, at 7:00 p.m.

Sue Vinton moved to adjourn the meeting at 8:08 p.m. Tamara Spillum seconded the motion.

Trustees Susanne Vinton, Caree Bernhart, Tim Sather, Jason Hamrick, Becky Malenowsky, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

___________________________     ___________________________
Tim Sather, Chairperson                       Charles Harvey, District Teacher

Back to Top