Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Special Meeting August 4, 2011
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Meeting Minutes: Page 1 Page 2

BOARD OF TRUSTEES
SPECIAL MEETING
Thursday, August 4, 2011
6:00 pm Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

SPECIAL MEETING

6:00 PM Call to order.

The first part of the evening will be a special meeting to take action on a grant for roofing parts of the campus. This a Quality School Grant offered by the Montana Department of Commerce. A resolution is necessary from the Board to move forward.

Discussion about the grant and action.

Adjourn the meeting.

WORK SESSION

Business Manager Laurie Noonkester will explain the previous year's financial report and the upcoming funds for the 2011-2012 school year. The vote on these items will take place on August 9, 2011 at the regular monthly meeting.

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Page 1
Special Board Meeting
August 4, 2011

CALL TO ORDER

Vice Chair Sue Vinton opened the special meeting, called it to order at 6:05 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Becky Malenowsky, Jason Hamrick, Caree Bernhart, Tamara Spillum and Don Reed, Superintendent Eileen Johnson and District Clerk Laurie Noonkester. Trustee Tim Sather was absent.

Mrs. Vinton advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

RESOLUTIONS

Rob Guzman explained that roofing inspections from 2002 found that the roofs throughout the campus were outdated and in need of replacement. A replacement schedule was implemented to correct the problem and was scheduled to be completed by 2009. Due to funding shortfalls the replacement project ceased. After dealing with roof leak issues, Rob began investigating possible solutions and found a grant available for such projects through the Montana Department of Commerce. The Quality Schools Grant is a competitive grant which has many components, the first being planning and assessment of a targeted project. Mr. Guzman noted that he feels that roof replacement is a top priority in continuing the safe operation and maintenance of district facilities. Rob noted that he has been in contact with Karen Kely with CTA Architects Engineers and Alan Anseth with Yellowstone Electric. Both firms assist with the the planning and application process and with their expertise have had many schools throughout the state successful in obtaining the Quality School Grant. Mr. Guzman also wants to implement a daylight harvesting system during any roofing replacement for additional energy savings. Rob asking for board approval of the expenditure for the planning and assessment for roof replacement.

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Page 2
Special Board Meeting
August 4, 2011

The fee for this being approximately $12,000.00 and the fee for the daylight harvesting system portion is still being determined. Both are a requirement of the grant application.

Superintendent Johnson noted that she has contacted other schools who have been awarded the grant and learned how successful these projects have been for those districts.

Trustee Susanne Vinton noted that the opportunity to obtain grant monies for roof replacement doesn't seem to have a downside but asked Mr. Anseth if there is a downside the board should be made aware of. Mr. Anseth noted that there is a 20% match of district expenditures and that if they provide the planning and assessment the companies they represent would like consideration when work commences.

Trustee Jason Hamrick noted that replacing the roofing within the district is a high priority and is deemed an urgent need.

Trustee Tamara Spillum moved to approve a resolution to deem planning and assessment of the campus roofing replacement and the installation of a daylight harvesting system a top priority of the board and to approve moving forward with the planning process as required for the application for the Quality School Grant which is offered by the Montana Department of Commerce. Becky Malenowsky seconded the motion.

Susanne Vinton, Becky Malenowsky, Caree Bernhart, Jason Hamrick, Don Reed and Tamara Spillum voted aye. The motion was approved six to zero.


State Senator District #22 Taylor Brown gave a brief review of the projects he continues to work on post legislative session.

ADJOURN

Jason Hamrick moved to adjourn the meeting at 6:28 p.m. Tamara Spillum seconded the motion.

Susanne Vinton, Becky Malenowsky, Caree Bernhart, Jason Hamrick, Don Reed and Tamara Spillum voted affirmatively.

___________________________     ___________________________
Susanne Vinton, Vice-Chairperson                       Laurie Noonkester, District Clerk

 

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TRUSTEE RESOLUTION CALLING TO PROCEED WITH THE PLANNING AND ASSESSMENT OF DISTRICT ROOF REPLACEMEN AND DAYLIGHT HARVESTING IN PRERPARTAION OF APPLYING FOR A QUALITY SCHOOL GRANT OFFERED BY THE MONTAN DEPARTMENT OF COMMERCE.

Minutes of the Proceedings of the Board of Trustees of Lockwood School District 26 of Yellowstone County, Montana relating to the resolution to deem the roof replacement and daylight harvesting system a high priority of the board and to proceed with the planning and assessment process of roof replacement as well as a daylight harvesting system. The planning and assessment is required component when applying for a Quality School Grant which is being offered by the Montana Department of Commerce.

A duly called special meeting of the Board of Trustees of Lockwood School District 26, of Yellowstone County, was held on the 4th day of August, 2011, at which the following trustees were present: Susanne Vinton, Becky Malenowsky, Jason Hamrick, Tamara Spillum, Caree Bernhart and Don Reed.

The trustees considered the planning and assessment process required in the application to obtain a grant for a campus wide roofing replacement project to improve the safety, proper maintenance and operation of the school facilities.

Trustee Tamara Spillum moved to approve a resolution to deem planning and assessment of the campus roofing replacement and the installation of a daylight harvesting system a top priority of the board and to approve moving forward with the planning process as required for the application for the Quality School Grant which is offered by the Montana Department of Commerce. Becky Malenowsky seconded the motion.

The Vice Chair put the question of the adoption of the resolution to a vote. Trustees Susanne Vinton, Becky Malenowsky, Jason Hamrick, Tamara Spillum, Caree Bernhart and Don Reed voted aye; the motion passed six to zero.

___________________________     ___________________________
Susanne Vinton, Vice-Chairperson                      Laurie Noonkester, District Clerk

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