Proceedings of the Board of Trustees
Lockwood School District No. 26
Yellowstone County, Billings, MT
Regular Meeting of July 12, 2011
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Agenda for July 12, 2011

Meeting Date: Tuesday, July 12, 2011
Meeting Time: 7:00 pm
Meeting Location: Administration Building Board Room

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

1. Call to order 7:00 pm
    Pledge to the Flag
    Welcome

2. Individuals, delegations, correspondence
    Introduce the new Middle School Principal, Gordon Klasna
    Letter of resignation from Annette Efta

3. Items for Action
    A. Approve minutes of previous meeting(s)
    B. Approve bills and wages for June 2011
    C. Activities/athletics for 2011-12
    D. Request for a leave of absence
    E. Hire a replacement if leave is granted
    F. Policy recommendations
    G. Request for out of district placement
    H. Bus Routes for 2011-2012
    I. Set a date and time for the annual budget work session

4. District reports
    A. K-5 Elementary School
    B. Middle School
    C. Facilities
    D.Superintendent

5. Trustee reports

6. Adjourn

NEXT REGULAR MEETING IS AUGUST 9, 2011 AT 7:00 PM

Superintendent's Agenda Report

3. Items for Action

  1. Approve minutes of previous meetings

  2. Approve bills and wages for June 2011

  3. Activities/athletics for 2011-12
    This is a continuation of the discussion from June. See the attached 3C for some details regarding the cost of activities.

  4. Request for a leave of absence
    Linda Scozzari is requesting a leave from September 20 through December 22. The first four weeks will be under FMLA (Family Leave) and the remainder would be extended leave granted by the Board. All of this is without pay. Linda teaches Spanish in the Middle School. I recommend granting this leave.

  5. Hire a replacement for the Spanish position
    If the leave is granted to Mrs. Scozzari, Becka Swanke is recommended to be granted contract for the duration of the leave. Becka did her student teaching in this classroom and filled in last year when Mrs. Scozzari was on leave.

  6. Policy recommendations
    Policies 3F 1-13 are the result of actions from the 2011 Montana Legislature or federal regulations. The strikethrough will be eliminated and the yellow highlighted will be added. Only one reading is necessary since these are all legal regulations.

    3F14 Policy #5222 is recommended for the additional wording of assistant principal.

  7. The following are recommended for out of district placement
    Grade 6 Joseph Frantz and Colby Williams
    Grade 7 Dakota Moore and Christian O'Loughlin

  8. Bus routes for 2011-2012

  9. Set date and time for a budget workshop in August

4D. Superintendent's Report
Documents 4D1 through 4D7 summarize the evaluation process in the district. I will be glad to answer any questions related to this topic during the meeting.

Document 4D8 is a report on Lockwood's MontCas scores for the spring of 2011. All subgroups made AYP with the exception of the Middle School Special Education. The K-5 grades made AYP (Annual Yearly Progress) meaning all sub groups made the mark set by the state. As is clear on the summary of scores our students are doing quite well and actually higher than the scores of the state group.

Page 1
Regular Board Meeting
July 12, 2011

REGULAR SESSION CALL TO ORDER - 7:00 pm

Chair Tim Sather opened the regular meeting and called it to order at 7:00 p.m. and led those present in the Pledge of Allegiance.

The following trustees and officers were present: Trustees Susanne Vinton, Tim Sather, Jason Hamrick, Don Reed, Becky Malenowsky, Tamara Spillum, Superintendent Eileen Johnson and District Clerk Laurie Noonkester. Trustee Caree Bernhart was absent.

Evelyn Pyburn with the Yellowstone County News was also in attendance.

Registered guests are asked to sign in upon arrival.

Mrs. Vinton welcomed visitors and advised the following:

Any person present who wishes to address the board or raise any question about public school district matters or governing policies may do so under public participation. No discussion of personnel or individual students is permitted at this time. A limit of three minutes is placed on each speaker. Persons who want more time may make arrangements to be placed on a future agenda. The public is also reminded that they may provide input on all motions being considered by the board at this meeting.

INDIVIDUALS, DELEGATIONS, CORRESPONDENCE, DISTRICT NEWS

Chair Sather passed around correspondence for board review.

A letter of resignation from primary teacher, Annette Efta was read as well as a request for a extended leave of absence from Linda Scozzari. A thank you note from Laurie Noonkester was passed around for review.

Superintendent Johnson introduced Middle School Principal Gordon Klasna.

ITEMS FOR ACTION

A. Approval of Minute

Chair Tim Sather asked if there were any objections to the minutes as presented. Hearing none, the minutes of the June 29, 2011 special meeting and the minutes of the June 14, 2011 regular meeting were approved.

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Page 2
Regular Board Meeting
July 12, 2011

B. Approval of Bills and Wages for June

Chair Sather asked if there was any objection to the bills and wages as presented. Hearing no objections, the bills and wages were approved.

C. Student Extra-Curricular Activities/Athletics for 2011-12 School Year

Superintendent Johnson reviewed for the board the scenarios they requested from the June meeting which were:

Consolidating/reducing coaching staff
Raising student activity fees $25 to $45
Eliminating Athletic Director position
Looking at numbers of participants to cost of running program
Eliminating some programs

Mrs. Johnson presented a spreadsheet showing the various events, duration of the event, cost of stipends to be paid in the 11-12 school year and the number of participants broken down by gender. A revenue comparison using last year participant numbers and student activity fees at $25 and $45 was also reviewed.

Discussion was held on the topic of raising activity fees and the effect it would have on student participation.

Trustee Becky Malenowsky noted that she feels strongly that these extra-curricular activities should be cut back especially since some classroom services have been completely cut out. She feels it ultimately comes down to the issue of spending monies the district doesn't have. Trustee Tamara Spillum explained that if you reviewed how many students are reached in comparison to the stipends paid, extra-curricular activities are a very cost effective teaching opportunity.

Trustee Sue Vinton expressed her opinion that if this individual budget issue is re-visited then other issues such as the nursing contract, field trips, professional development should be revisited as well. She continued stating that she feels that it is unfair to target just student activities and sports to achieve budget savings.

Becky Malenowsky reiterated that she believes that classroom education is the top priority and that sports programs should also be looked at and should not escape program cuts. Chair Sather noted that he feels sports are open to a broader spectrum of students than other programs. He read from an email he received from a community member that encourages the board to keep the sports programs. The email commented that community fund raising be considered to help keep the programs going.

An audience member commented that she thinks that if sports programs were cut it could very well affect enrollment numbers and would create a great disadvantage to the students when moving on to high school where sports play a very important role in graduation success and scholarship opportunities.

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Page 3
Regular Board Meeting
July 12, 2011

Superintendent Johnson clarified that budgets have to be set in August and these difficult decisions need to be made now.

A community and audience member noted that she is the parent of two students who have participated in sports programs and she is convinced that academic achievement and sport participation go hand in hand. She is not opposed to paying higher fees for participation. Trustee Malenowsky asked if anyone would be opposed to cutting softball as it only serves 10 girls.

Trustee Spillum noted that cutting an individual sports program concerns her as it is unknown from year to year what participation numbers will be, but does see Becky's point. Chair Tim Sather noted that his daughter played softball and moved on to play high school softball where the high school championship team was made primarily of former Lockwood students.

Trustee Vinton made a motion to raise the athletic/activity fee from $25.00 to $30.00. Tamara Spillum seconded the motion.

Further discussion was held on raising the fee to $35.00.

Superintendent Johnson noted that we can carefully monitor the fee structure during the year to see if the increase is accomplishing what is intended.

Trustee Jason Hamrick noted that it would also give the district time to investigate other ways of funding sports.

Middle School Principal Gordon Klasna noted that Billings Public Schools recently raised fees and the participation numbers were not really affected and they do pay their coaches and advisors much more in stipends. He further noted that there are studies done where it shows a direct correlation between sports participation and behavior.

Discussion was held on getting an Athletic Director hired immediately in order to find businesses that would sponsor the scholarships for those students that cannot afford the fee increase.

Sue Vinton amended her motion to raise the fees to $35.00. Tamara Spillum seconded the amended motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

D. Request for a Leave of Absence

Middle School Spanish Teacher Linda Scozzari is requesting a leave of absence from September 20 through December 22.

Superintendent Johnson explained that the first four weeks of school will be under FMLA (Family Medical Leave Act) and the remaining 13 1/2 weeks would be extended leave which has to be granted by the Board. The FMLA leave and extended absence would be without pay. Mrs. Johnson recommends granting this leave.

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Page 4
Regular Board Meeting
July 12, 2011

Jason Hamrick made the motion to grant Linda Scozzari an extended leave of absence as requested, until December 22, 2011. Sue Vinton seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

E. Hire a Replacement for the Middle School Spanish Position

Superintendent Johnson noted that since Mrs. Scozzari has been granted an extended leave of absence, the board will need to place an interim teacher. Mrs. Johnson recommended that Becka Swanke fill the position and be issued a contract for the duration of the leave. Mrs. Johnson noted that Becka is very familiar with the Spanish classroom as she did her student teaching with Mrs. Scozzari and also filled in last year when Mrs. Scozzari was on FMLA leave.

Becky Malenowsky made the motion to hire Becka Swanke as the interim middle school Spanish teacher. Sue Vinton seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

F. Policy Recommendations

Superintendent Johnson presented policies that are the result of actions from the 2011 Montana Legislature or federal regulations, noting that the strikethrough will be eliminated and the yellow highlighted will be added. Only one reading is necessary since these are all legal regulations. She further noted that in policy #5222 she recommends that the wording of assistant principal be added.

Becky Malenowsky moved to accept the policies as presented. Jason Hamrick seconded the motion.

Jason Hamrick, Tamara Spillum, Tim Sather, Becky Malenowsky, Don Reed and Susanne Vinton voted yes. The motion passed unanimously.

G. Request Approval for Out of District Attendance for 2011-12 School Year

Mrs. Johnson presented the following students she is recommending for approval for out of district attendance.

Grade 6 Joseph Frantz and Colby Williams
Grade 7 Dakota Moore and Christian O'Loughlin
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Page 5
Regular Board Meeting
July 12, 2011

Sue Vinton moved to approve those children listed for out of district attendance. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes. The motion passed unanimously.

H. Bus Routes for 2011-2012

Superintendent Johnson presented the bus route listings for the 2011-12 school year.

She noted that when approved, the routes will go to the County Transportation Committee meeting next week and all routes will be published in the back to school newsletter, which is sent to district households in August. This information will also be posted on our website. She also presented cost figures that show the district paying $195.77 per route per day, running 612.5 miles per day and transporting 719 students per day.

Sue Vinton made a motion to approve the bus routes for the 2011-12 school year as presented. Don Reed seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

I. Set Date and Time for a Budget Workshop in August

Superintendent Johnson noted that a workshop to review the budget is needed in order to properly review and formulate questions for the regular meeting in August. The August regular meeting is where the board formally adopts the budget for the 2011-12 school year. After reviewing schedules, the budget workshop is set for Thursday, August 4, 2011 at 6:00 p.m.

DISTRICT REPORTS

A. Superintendent-Superintendent Johnson presented a summary of the evaluation process she will use.

Mrs. Johnson also presented Lockwood's MontCas scores for the spring of 2011. She pointed out that all subgroups made AYP with the exception of the Middle School Special Education. The K-5 grades made AYP (Annual Yearly Progress) meaning all sub groups made the mark set by the state. She further noted that as is clear on the summary of scores our students are doing quite well and actually higher than the scores of the state group.

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Page 6
Regular Board Meeting
July 12, 2011

Mrs. Johnson reported that she has received a call from Lockwood Water and Sewer District notifying her that Peter street residents will be asking for an easement for their sewer installation. Peters street is owned and maintained by the district.

Mrs. Johnson noted that a 1,900 linear foot sidewalk will be installed east of Piccolo Street running down Hilner Lane. This sidewalk will be maintained by Yellowstone County. She noted that the County Commissioners are being agreeable to the project.

Trustee Don Reed noted that he has received both positive and negative responses in regard to the sidewalk installation.

Due to Facilities Director Rob Guzman's absence Superintendent Johnson gave an update to issues he has been working on.

A risk assessment agent from Western States Insurance is meeting with Rob on the 18th in regard to the Lions Lair project.

Mrs. Johnson noted that Rob is working on a project that will show the kilowatt savings advantage he is seeing by working in groups within one building at a time during the summer break. Mr. Guzman is also working on replacing badly worn carpet in three classrooms and noted that the new tractor purchased was upgraded from a 19 hp to 26 hp free of charge.

TRUSTEE REPORTS

Sue Vinton commented that Eddie Black at MTSBA is leaving for other opportunities and Steve Malloy will be his replacement.

ADJOURN

The next Regular Meeting will be on Tuesday, August 9, 2011, at 7:00 p.m.

Sue Vinton moved to adjourn the meeting at 8:24 p.m. Jason Hamrick seconded the motion.

Trustees Susanne Vinton, Becky Malenowsky, Tim Sather, Jason Hamrick, Don Reed and Tamara Spillum voted yes; the motion passed unanimously.

___________________________     ___________________________
Tim Sather, Chairperson                       Laurie Noonkester, District Clerk

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